[Federal Register Volume 74, Number 159 (Wednesday, August 19, 2009)]
[Notices]
[Pages 41874-41875]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-19870]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2009-OS-0131]


Privacy Act of 1974; System of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Intelligence Agency is proposing to alter a system 
of records in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on September 18, 2009 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency system of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 12, 2009, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: August 12, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
LDIA 05-0001

System name:
    Human Resources Management System (HRMS) (March 6, 2008, 73 FR 
12146).

Changes:
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add routine use ``To the Office of the Director of National 
Intelligence (ODNI) for Intelligence Community-aggregrate workforce 
planning, analysis and reporting purposes. Records provided to the ODNI 
for this routine use will not include any individual's name or Social 
Security Number (SSN).''
* * * * *
LDIA 05-0001

System name:
    Human Resources Management System (HRMS).

System location:
    Defense Intelligence Agency, Washington, DC 20340-0001.

Categories of individuals covered by the system:
    Current and former military and civilian personnel employed by or 
temporarily assigned to the DIA; current and former contract personnel; 
current and former civilian dependents, current and former military 
dependents assigned to the Defense Attach[eacute] System; and 
individuals applying for possible employment. DoD military, civilian, 
or contractor personnel nominated for security clearance/SCI access by 
DIA, and other DoD agencies and offices.

Categories of records in the system:
    Records include, but are not limited to employment, security, 
education, training & career development, organizational and 
administrative information such as employee name, Social Security 
Number (SSN), addresses, phone numbers, emergency contacts and employee 
identification number, etc.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended, (50 U.S.C. 401 et 
seq.); 10 U.S.C. 113, Secretary of Defense; 5 U.S.C. 301, Departmental 
Regulations; 44 U.S.C. 3102, Establishment of program of management; 
and E.O. 9397 (SSN), as amended.

Purpose(s):
    To collect employment and related information to perform numerous 
administrative tasks, to include preparing, submitting, and approving 
official personnel actions; personnel appraisals; and making decisions 
on benefits & entitlements. HRMS provides a central, official data 
source for the production of work force demographics, reports, rosters, 
statistical analysis, and documentation/studies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Defense Intelligence Agency's compilation of systems of records notices 
apply to this system.
    To the Office of the Director of National Intelligence (ODNI) for 
Intelligence Community-aggregrate workforce planning, analysis and 
reporting purposes. Records provided to the ODNI for this routine use 
will not include any individual's name or Social Security Number (SSN).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic storage media.

Retrievability:
    Name and employee identification number.

Safeguards:
    The server hosting HRMS is located in a secure area under employee 
supervision 24/7. Records are maintained and accessed by authorized 
personnel via Defense Intelligence Agency's internal, classified 
network. These personnel are properly screened, cleared and trained in 
the protection of privacy information.

[[Page 41875]]

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration has approved retention and disposition of these records, 
treat as permanent).

System manager(s) and address:
    Defense Intelligence Agency, Directorate of Human Capital, Office 
for Human Capital Online Services.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Freedom of Information Office, Defense 
Intelligence Agency (DAN-1A), 200 MacDill Blvd., Washington, DC 20340-
5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number (SSN).

Record access procedures:
    Individuals seeking access to information about themselves, 
contained in this system of records, should address written inquiries 
to the Freedom of Information Office, Defense Intelligence Agency (DAN-
1A), 200 MacDill Blvd., Washington, DC 20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.

Contesting record procedures:
    Defense Intelligence Agency's rules for accessing records, for 
contesting contents and appealing initial agency determinations are 
published in DIA Regulation 12-12 ``Defense Intelligence Agency Privacy 
Program''; 32 CFR part 319--Defense Intelligence Agency Privacy 
Program; or may be obtained from the system manager.

Record Source Categories:
    Agency officials, employees, educational institutions, parent 
Service of individual and immediate supervisor on station, and other 
Government officials.

Exemptions claimed for the system:
    None.

[FR Doc. E9-19870 Filed 8-18-09; 8:45 am]
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