[Federal Register Volume 74, Number 151 (Friday, August 7, 2009)]
[Notices]
[Pages 39655-39657]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-18908]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2009-OS-0122]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Defense Logistics Agency is proposing to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on 
September 8, 2009 unless comments are received which would result in a 
contrary determination.

ADDRESSES: Chief Privacy and FOIA Officer, Headquarters Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of 
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.


[[Page 39656]]


    Dated: July 28, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
S180.10

SYSTEM NAME:
    Congressional, Executive, and Political Inquiry Records (September 
4, 2007, 72 FR 506668).

CHANGES:
* * * * *

Categories of Records in the System:
    Delete entry and replace with ``Records contain representative's 
name, constituent's name, details surrounding the issue being 
researched and control number. The records may also contain the 
constituent's home address, home telephone number, or related personal 
information provided by the constituent/representative making the 
inquiry.''

Authority for Maintenance of the System:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 133, Under Secretary of Defense for Acquisition 
and Technology; and DOD Directive 5400.04, Provision of Information to 
Congress.''
* * * * *

Safeguards:
    Delete entry and replace with ``Records are maintained in a secure, 
limited access, or monitored work area. Physical entry by unauthorized 
persons is restricted by the use of locks, guards, or administrative 
procedures. Access to personal information is restricted to those who 
require the records in the performance of their official duties. Access 
to computer records is further restricted to DL staff only. All 
personnel whose official duties require access to the information are 
trained in the proper safeguarding and use of the information.''
* * * * *

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the DLA Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Individuals should provide their name, home address, and 
representative's name.''

Record Access Procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the DLA Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.
    Individuals should provide their name, home address, and 
representative's name.''
* * * * *
S180.10

System Name:
    Congressional, Executive, and Political Inquiry Records.

System Location:
    Office of Legislative Affairs, Headquarters Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 2545, Fort Belvoir, VA, 22060-
6221, and the DLA Primary Level Field Activities. Mailing addresses for 
the DLA Primary Level Field Activities may be obtained from the System 
manager.

Categories of Individuals Covered by the System:
    Individuals, organizations, and other entities who have requested 
Members of State and Federal Legislative and Executive Branches of 
Government make inquiries on their behalf.

Categories of Records in the System:
    Records contain representative's name, constituent's name, details 
surrounding the issue being researched and control number. The records 
may also contain the constituent's home address, home telephone number, 
or related personal information provided by the constituent/
representative making the inquiry.

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under 
Secretary of Defense for Acquisition and Technology; and DOD Directive 
5400.04, Provision of Information to Congress.

Purpose(s):
    Information is collected to reply to inquiries and to determine the 
need for and course of action to be taken for resolution. Information 
may be used by the DLA Director, Chief of Staff, DLA Senior Leadership 
and DLA Primary Level Field Activity Commanders and decision makers as 
a basis to institute policy or procedural changes.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Information is furnished to Members/Staff of State and Federal 
Legislative and Executive Branches of Government who wrote to DLA on 
behalf of the constituent and who use it to respond to the constituent, 
or for other related purposes.
    To Federal and local government agencies having cognizance over or 
authority to act on the issues involved.
    The DoD ``Blanket Routine Uses'' apply to this system of records.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Retrieved by constituent name, representative name, or control 
number.

Safeguards:
    Records are maintained in a secure, limited access, or monitored 
work area. Physical entry by unauthorized persons is restricted by the 
use of locks, guards, or administrative procedures. Access to personal 
information is restricted to those who require the records in the 
performance of their official duties. Access to computer records is 
further restricted to DL staff only. All personnel whose official 
duties require access to the information are trained in the proper 
safeguarding and use of the information.

Retention and Disposal:
    Records are destroyed after eight years.

System Manager(s) and Address:
    Director, Legislative Affairs, Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-
6221, and the DLA Primary Level Field Activity Commanders.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the DLA Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.

[[Page 39657]]

    Individuals should provide their name, home address, and 
representative's name.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the DLA 
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Individuals should provide their name, home address, and 
representative's name.

Contesting Record Procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the DLA Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

Record Source Categories:
    Information is provided by constituent, the constituent's 
representative, and from agency files.

Exemptions Claimed for the System:
    None.

[FR Doc. E9-18908 Filed 8-6-09; 8:45 am]
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