[Federal Register Volume 74, Number 151 (Friday, August 7, 2009)]
[Notices]
[Pages 39652-39654]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-18906]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0111]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to Amend a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency is proposing to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on 
September 8, 2009 unless comments are received which would result in a 
contrary determination.

ADDRESSES: Chief Privacy and FOIA Officer, Headquarters Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of 
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: July 21, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
S900.40

SYSTEM NAME:
    Government Telephone Use Records (September 8, 2003, 68 FR 52909).

CHANGES:
SYSTEM IDENTIFIER:
    Replace entry with ``S284.89.''
* * * * *

SYSTEM LOCATION:
    Delete entry and replace with ``Records are located at Defense 
Logistics Agency, Enterprise Support Installations Management 
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Stop 
6220, Fort Belvoir, VA 22060-6221, and at the telephone control offices 
within the DLA Primary Level Field Activities. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.''
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``10 U.S.C. 133, Under Secretary of 
Defense for Acquisition, Technology, and Logistics; 44 U.S.C. 3501 et 
seq., Federal Information Policy; Committee on National Security 
Systems Directive No. 900, Governing Procedures of the Committee on 
National Security Systems promulgated pursuant to 47 U.S.C. 901 et 
seq., National Telecommunications; E.O. 12731, Principles of ethical 
conduct for Government officers and employees; 5 CFR part 2635, 
Standards of Ethical Conduct for Employees of the Executive Branch; and 
DOD Instruction 5335.1, Telecommunications Services In The National 
Capital Region (NCR).''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Staff Director, Defense Logistics 
Agency, Enterprise Support Installations Management Headquarters, 
Defense Logistics Agency, 8725 John J. Kingman Road, Stop 6220, Fort 
Belvoir, VA 22060-6221, and the Telecommunications Control Officers of 
the DLA Primary Level Field Activities. Official mailing addresses are 
published

[[Page 39653]]

as an appendix to DLA's compilation of systems of records notices.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221. Individuals need to provide their 
full name and the DLA facility or activity where employed at the time 
the records were created or processed.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221. Individuals need to provide their full 
name and the DLA facility or activity where employed at the time the 
records were created or processed.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S284.89

SYSTEM NAME:
    Government Telephone Use Records.

SYSTEM LOCATION:
    Records are located at Defense Logistics Agency, Enterprise Support 
Installations Management, Headquarters, Defense Logistics Agency, 8725 
John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, and at 
the telephone control offices of the DLA Primary Level Field 
Activities. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DLA employees, military members, contractors, and individuals 
authorized to use government telephone systems, including cellular 
telephones, pagers, and telecommunications devices for the deaf or 
speech impaired and wireless air cards. The records also cover 
individuals who have been issued telephone calling cards.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records include individual's name and physical location; duty 
telephone, cell, and pager numbers; billing account codes; government 
issued telephone calling card account number; equipment and calling 
card receipts and turn-in documents; and details of telephone use to 
include dates and times of telephone calls made or received, numbers 
called or called from, city and State, duration of calls, and assessed 
costs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 133, Under Secretary of Defense for Acquisition, 
Technology, and Logistics; 44 U.S.C. 3501 et seq., Federal Information 
Policy; Committee on National Security Systems Directive No. 900, 
Governing Procedures of the Committee on National Security Systems 
promulgated pursuant to 47 U.S.C. 901 et seq., National 
Telecommunications; E.O. 12731, Principles of ethical conduct for 
Government officers and employees; 5 CFR part 2635, Standards of 
Ethical Conduct for Employees of the Executive Branch; and DOD 
Instruction 5335.1, Telecommunications Services In The National Capital 
Region (NCR).

PURPOSE(S):
    Records are maintained to verify that telephones are used for 
official business or authorized purposes; to identify inappropriate 
calls and the persons responsible, and to collect the costs of those 
calls from those responsible. These records may be used as a basis for 
disciplinary action against offenders.
    Records are also maintained to ensure proper certification and 
payment of bills; to safeguard telecommunications assets; for internal 
management control; for reporting purposes; and to forecast future 
telecommunications requirements and costs.
    Statistical data, with all personal identifiers removed, may be 
used by management officials for purposes of conducting studies, 
evaluations, and assessments.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974 these records may specifically be 
disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Information may be released to telecommunications service providers 
to permit servicing the account. The DoD ``Blanket Routine Uses'' also 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored on paper and on electronic storage media.

RETRIEVABILITY:
    Records are retrieved by individual's name, billing account code, 
or telephone number.

SAFEGUARDS:
    Access to the data is limited to those who require the records in 
the performance of their official duties. The electronic records employ 
user identification and password protocols. Physical entry is 
restricted by the use of locks, guards, and administrative procedures. 
Employees are periodically briefed on the consequences of improperly 
accessing restricted databases or records.

RETENTION AND DISPOSAL:
    Records are destroyed when 3 years old. Initial telephone use 
reports may be destroyed earlier if the information needed to identify 
abuse has been captured in other records.

SYSTEM MANAGER(S) AND ADDRESS:
    Staff Director, Defense Logistics Agency, Enterprise Support 
Installations Management Headquarters, Defense Logistics Agency, 8725 
John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, and the 
Telecommunications Control Officers of DLA Primary Level Field 
Activities. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.
    Individuals need to provide their full name and the DLA facility or 
activity where employed at the time the records were created or 
processed.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained

[[Page 39654]]

in this system should address written inquiries to the Privacy Act 
Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. 
Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Individuals need to provide their full name and the DLA facility or 
activity where employed at the time the records were created or 
processed.

CONTESTING RECORD PROCEDURES:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:
    Data is supplied by the telephone user, telecommunications service 
providers, and DLA management.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E9-18906 Filed 8-6-09; 8:45 am]
BILLING CODE 5001-06-P