[Federal Register Volume 74, Number 151 (Friday, August 7, 2009)]
[Notices]
[Pages 39649-39650]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-18905]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0112]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Defense Logistics Agency is proposing to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on 
September 8, 2009 unless comments are received which would result in a 
contrary determination.

ADDRESSES: Chief Privacy and FOIA Officer, Headquarters Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of 
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: July 21, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
S370.20 CAHS

SYSTEM NAME:
    Employee Relations under Negotiated Grievance Procedures (October 
18, 1999, 64 FR 56198).

CHANGES:
SYSTEM IDENTIFIER:
    Delete entry and replace with ``S375.20.''

SYSTEM LOCATION:
    Delete entry and replace with ``Defense Logistics Agency Human 
Resources Center (DHRC), 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221.
    Defense Logistics Agency Human Resources Center-Columbus (DHRC-C), 
3990 East Broad Street, Building 11, Section 3, Columbus, OH 43213-
0919.
    Defense Logistics Agency Human Resources Center-New Cumberland 
(DHRC-N), 2001 Mission Drive, Suite 3, New Cumberland, PA 17070-5042.
    Defense Logistics Agency Human Resources Center-Department of 
Defense (DHRC-D), 3990 East Broad Street, Building 306, Columbus, OH 
43218-25260.''
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with ``The file includes name, addresses, 
phone numbers and details pertaining to the discipline, grievance, 
complaint, or appeal.

    Note: Equal Employment Opportunity (EEO) complaints filed under 
statutory Equal Employment Opportunity Commission procedures are 
covered under EEOC/GOVT-1, entitled ``Equal Employment Opportunity 
in the Federal Government Complaint and Appeal Records.''

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``Public Law 92-261; 5 U.S.C. Chapter 
33, Examination, Selection, and Placement; 5 U.S.C. Chapter 75, Adverse 
Actions; 5 U.S.C. Chapter 71, Labor-Management Relations, and 29 U.S.C. 
Chap. 14, Age Discrimination Employment.''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Director, Defense Logistics Agency 
Human Resources Center (DHRC), 8725 John J. Kingman Road, Suite 2533, 
Fort Belvoir, VA 22060-6221.
    Director, Defense Logistics Agency Human Resources Center-Columbus 
(DHRC-C), 3990 East Broad Street, Building 11, Section 3, Columbus, OH 
43213-0919.
    Director, Defense Logistics Agency Human Resources Center-New 
Cumberland (DHRC-N), 2001 Mission Drive, Suite 3, New Cumberland, PA 
17070-5042.
    Director, Defense Logistics Agency Human Resources Center-
Department of Defense (DHRC-D), 3990 East Broad Street, Building 306, 
Columbus, OH 43218-25260.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221. Inquiry should contain 
the subject individual's full name.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the subject individual's full name.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''

RECORD SOURCE CATEGORIES:
    Delete entry and replace with ``Supervisors or other appointed

[[Page 39650]]

officials designated for this purpose, Human Resource specialists, and 
grievant.''
* * * * *
S375.20

SYSTEM NAME:
    Employee Relations under Negotiated Grievance Procedures.

SYSTEM LOCATION:
    Defense Logistics Agency Human Resources Center (DHRC), 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Defense Logistics Agency Human Resources Center-Columbus (DHRC-C), 
3990 East Broad Street, Building 11, Section 3, Columbus, OH 43213-
0919.
    Defense Logistics Agency Human Resources Center-New Cumberland 
(DHRC-N), 2001 Mission Drive, Suite 3, New Cumberland, PA 17070-5042.
    Defense Logistics Agency Human Resources Center-Department of 
Defense (DHRC-D), 3990 East Broad Street, Building 306, Columbus, OH 
43218-25260.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former civilian employees and applicants on whom 
discipline, grievance, complaint or appeal records exist.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The file includes name, addresses, phone numbers and details 
pertaining to the discipline, grievance, complaint, or appeal.

    Note: Equal Employment Opportunity (EEO) complaints filed under 
statutory Equal Employment Opportunity Commission procedures are 
covered under EEOC/GOVT-1, entitled ``Equal Employment Opportunity 
in the Federal Government Complaint and Appeal Records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Public Law 92-261; 5 U.S.C. Chapter 33, Examination, Selection, and 
Placement; 5 U.S.C. Chapter 75, Adverse Actions; 5 U.S.C. Chapter 71, 
Labor-Management Relations, and 29 U.S.C. Chap. 14, Age Discrimination 
Employment.

PURPOSE(S):
    Records are used to process, administer and adjudicate discipline, 
grievance, complaints, and appeal actions. Records are also used for 
litigation and program evaluation purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Representatives of the Office of Personnel Management (OPM) on 
matters relating to the inspection, survey, audit or evaluation of 
civilian personnel management programs or personnel actions, or such 
other matters under the jurisdiction of the OPM.
    Appeals authority for the purpose of conducting hearings in 
connection with employee's appeals from adverse actions and formal 
discrimination complaints.
    The DoD ``Blanket Routine Uses'' also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored on paper and/or on electronic storage media.

RETRIEVABILITY:
    Records are retrieved by the subject individual's name.

SAFEGUARDS:
    Records are maintained in areas accessible only to DLA personnel 
who must access the records to perform their duties. The computer files 
are password protected with access restricted to authorized users. 
Records are secured in locked or guarded buildings, locked offices, or 
locked cabinets during non duty hours.

RETENTION AND DISPOSAL:
    Records are destroyed four years after case is closed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Defense Logistics Agency Human Resources Center (DHRC), 
8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Director, Defense Logistics Agency Human Resources Center-Columbus 
(DHRC-C), 3990 East Broad Street, Building 11, Section 3, Columbus, OH 
43213-0919.
    Director, Defense Logistics Agency Human Resources Center-New 
Cumberland (DHRC-N), 2001 Mission Drive, Suite 3, New Cumberland, PA 
17070-5042.
    Director, Defense Logistics Agency Human Resources Center-
Department of Defense (DHRC-D), 3990 East Broad Street, Building 306, 
Columbus, OH 43218-25260.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.
    Inquiry should contain the subject individual's full name.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: 
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
    Inquiry should contain the subject individual's full name.

CONTESTING RECORD PROCEDURES:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:
    Supervisors or other appointed officials designated for this 
purpose, Human Resource specialists, and grievant.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E9-18905 Filed 8-6-09; 8:45 am]
BILLING CODE 5001-06-P