[Federal Register Volume 74, Number 150 (Thursday, August 6, 2009)]
[Notices]
[Pages 39339-39340]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-18953]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 8, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of

[[Page 39340]]

historically valuable records and authorize the disposal of all other 
records after the agency no longer needs them to conduct its business. 
Some schedules are comprehensive and cover all the records of an agency 
or one of its major subdivisions. Most schedules, however, cover 
records of only one office or program or a few series of records. Many 
of these update previously approved schedules, and some include records 
proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Risk Management Agency (N1-258-08-14, 
3 items, 3 temporary items). Records relating to legal matters, 
including such records as legal opinions and records relating to 
hearings and other legal proceedings.
    2. Department of Agriculture, Risk Management Agency (N1-258-08-17, 
1 item, 1 temporary item). Status and activity reports related to 
financial priorities.
    3. Department of Homeland Security, U.S. Secret Service (N1-87-09-
5, 3 items, 2 temporary items). Master files associated with an 
electronic global positioning system that contain data of a routine 
nature. Also included are backup files. Data that pertains to 
significant events or unusual occurrences is proposed for permanent 
retention.
    4. Department of the Interior, Office of the Secretary (N1-48-08-6, 
7 items, 5 temporary items). Routine correspondence, chronological 
files, daily schedules, working papers, and other routine 
administrative records. Proposed for permanent retention are high level 
program correspondence files and records, such as appointment books and 
calendars that document the activities of the Secretary.
    5. Department of Transportation, Federal Aviation Administration 
(N1-237-09-1, 2 items, 2 temporary items). Images of agreements 
relating to flight inspection services and a related data base used to 
track the status of agreements.
    6. Department of the Treasury, Departmental Offices (N1-56-09-5, 2 
items, 1 temporary item). Strategic planning records that document the 
preparation of strategic plans of specific organizations within the 
Department of the Treasury. Strategic planning records that relate to 
the Treasury Strategic Plan are proposed for permanent retention.
    7. Department of the Treasury, Treasury Inspector General for Tax 
Administration (N1-56-09-6, 4 items, 4 temporary items). Records 
related to audits, including guidance documents, reports, studies, and 
an electronic information system to track audits and manage audit 
workflow.
    8. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N-564-09-9, 1 item, 1 temporary item). Master files associated 
with an electronic system used to track and collect special 
occupational and floor stocks taxes.
    9. Department of the Treasury, Alcohol and Tobacco Tax and Trade 
Bureau (N-564-09-13, 1 item, 1 temporary item). Master files of an 
electronic information system used to manage library operations.
    10. Department of the Treasury, Community Development Financial 
Institution (N1-56-09-14, 6 items, 6 temporary items). Records relating 
to the agency's public Web site, including operational records and Web 
content records.
    11. Department of the Treasury, Internal Revenue Service (N1-58-09-
33, 1 item, 1 temporary item). Master files associated with an 
electronic information system used to assist agency employees in 
contacting other staff who have access to the agency's integrated data 
retrieval system.
    12. Department of the Treasury, Internal Revenue Service (N1-58-09-
37, 1 item, 1 temporary item). Master files associated with an 
electronic information system used to update taxpayer information with 
the latest transactions and status.
    13. Department of the Treasury, Internal Revenue Service (N1-58-09-
44, 2 items, 2 temporary items). Master files and outputs associated 
with an electronic information system used to provide Federal tax 
deposit coupons to business taxpayers.
    14. Department of the Treasury, Internal Revenue Service (N1-58-09-
45, 1 item, 1 temporary item). Master files associated with an 
electronic information system used to generate notices informing 
taxpayers that there are discrepancies in their tax returns.
    15. Equal Employment Opportunity Commission, Office of Inspector 
General (N1-403-08-1, 7 items, 5 temporary items). Routine 
investigative files, audit case files, and background materials 
relating to semiannual reports to Congress. Proposed for permanent 
retention are semiannual reports to Congress and historically 
significant investigative case files.

    Dated: July 31, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services, Washington, DC.
[FR Doc. E9-18953 Filed 8-5-09; 8:45 am]
BILLING CODE 7515-01-P