[Federal Register Volume 74, Number 127 (Monday, July 6, 2009)]
[Notices]
[Pages 31949-31954]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-15886]
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FEDERAL HOUSING FINANCE AGENCY
[No. 2009-N-08]
Privacy Act of 1974; System of Records
AGENCY: Federal Housing Finance Agency.
ACTION: Notice of new systems of records with request for comments.
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SUMMARY: In accordance with the Privacy Act of 1974 (Privacy Act), the
Federal Housing Finance Agency (FHFA) is issuing public notice of its
intent to establish and maintain three new Privacy Act systems of
records covering the Federal Home Loan Bank System Directory, the
Financial Management System, and the Correspondence Tracking System.
The first system is titled ``FHFA--1 Federal Home Loan Bank System
Directory.'' The proposed system of records is necessary, as it will
contain contact information for current Federal Home Loan Bank (Bank)
presidents, chairs, vice chairs, directors, and senior staff; members
of the Bank's Affordable Housing Advisory Councils (AHAC); and senior
staff at the Banks, Office of Finance, and FHFA. The system will
facilitate effective communications between the FHFA, Banks, and Office
of Finance. The second system is titled ``FHFA--2 Financial Management
System.'' The proposed system of records is necessary, as it will
contain financial and procurement records for prospective, present and
former employees, contractors, and vendors of FHFA. The records may
include names, social security numbers, credit card numbers, accounts,
reimbursements, pay records, transactions, payment agreements, and
certificates. The FHFA will use the system to ensure the orderly
processing of administrative actions within the agency. The third new
system is titled ``FHFA--3 Correspondence Tracking System.'' The
proposed system of records is necessary, as it will contain
correspondence and records of communications between FHFA and
individuals or entities submitting requests or inquiries to the agency.
These records are collected and maintained to facilitate the orderly
processing of correspondence by the agency and may include names,
supporting documents, and contact information supplied by individuals
or entities.
DATES: The addition of these three new systems of records will become
effective on August 17, 2009 without further notice unless comments
necessitate otherwise.
ADDRESSES: Submit comments to FHFA only once, identified by ``2009-N-
08'', using any one of the following methods:
Mail/Hand Delivery: Alfred M. Pollard, General Counsel,
Attention: Comments/2009-N-08, Federal Housing Finance Agency, 1700 G
Street, NW., Fourth Floor, Washington, DC 20552. Hand delivered
packages should be logged at the Guard Desk, First Floor, on business
days between 9 a.m. and 5 p.m.
E-mail: [email protected]. Comments may be sent by e-
mail to Alfred M. Pollard, General Counsel. Please include ``Comments/
2009-N-08'' in the subject line of the message.
Federal eRulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments. If you submit your
comment to the Federal eRulemaking Portal, please also send it by e-
mail to the FHFA at [email protected] to ensure timely receipt by
the agency. Include the following information in the subject line of
your submission: Comments/2009-N-08. See SUPPLEMENTARY INFORMATION for
additional information on submission and posting of comments.
FOR FURTHER INFORMATION CONTACT: John Major, Privacy Act Officer,
[email protected] or 202-408-2849, or David A. Lee, Senior Agency
Official for Privacy, [email protected] or 202-408-2514 (not toll free
numbers), Federal Housing Finance Agency, 1700 G Street, NW., Fourth
Floor, Washington DC 20552. The telephone number for the
Telecommunications Device for the Deaf is 800-877-8339.
SUPPLEMENTARY INFORMATION:
I. Comments
Instructions: FHFA seeks public comments on the three proposed new
systems and will take all comments into consideration before issuing
the final notice. See 5 U.S.C. 552a(e)(4) and (11). Comments should
include ``2009-N-08'' and reference any or all titles your comment
addresses: ``FHFA--1 Federal Home Loan Bank System Directory'';
``FHFA--2 Financial Management System.''; or ``FHFA--3 Correspondence
Tracking System.''
Posting and Public Availability of Comments: All comments received
will be posted without change on the FHFA Web site at http://www.fhfa.gov, and will include any personal information provided. In
addition, copies of all comments received will be available for
examination by the public on business days between the hours of 10 a.m.
and 3 p.m., at the Federal Housing Finance Agency, Fourth Floor, 1700 G
Street, NW., Washington DC 20552. To make an appointment to inspect
comments, please call the Office of General Counsel at 202-414-6924.
Introduction: This notice informs the public of FHFA's proposal to
establish and maintain three new systems of records. This notice
satisfies the Privacy Act requirement that an agency publish a system
of records notice in the Federal Register when there is an addition to
the agency's system of records. It has been recognized by Congress that
application of all requirements of the Privacy Act to certain
categories of
[[Page 31950]]
records may have an undesirable and often unacceptable effect upon
agencies in the conduct of necessary public business. Consequently,
Congress established general exemptions and specific exemptions that
could be used to exempt records from provisions of the Privacy Act.
Congress also required that exempting records from provisions of the
Privacy Act would require the head of an agency to publish a
determination to exempt a record from the Act as a rule in accordance
with the Administrative Procedures Act. The Director of FHFA has
determined that records and information in these three new systems of
records are not exempt from requirements of the Privacy Act.
As required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, and
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated December 12, 2000, 65 FR 239, FHFA has submitted a
report describing the three new systems of records covered by this
notice, to the Committee on Government Operations of the House of
Representatives, the Committee on Governmental Affairs of the Senate,
and the Office of Management and Budget.
The proposed three new systems of records described above are set
forth in their entirety below.
Dated: June 29, 2009.
James B. Lockhart III,
Director, Federal Housing Finance Agency.
FHFA-1
SYSTEM NAME:
Federal Home Loan Bank System Directory.
Security classification:
None.
SYSTEM LOCATION:
Federal Housing Finance Agency, 1700 G Street, NW., Washington, DC
20552.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current Federal Home Loan Bank (Bank) presidents, chairs, vice
chairs, directors and senior staff; members of the Bank's Affordable
Housing Advisory Councils; and senior staff at the Office of Finance,
and Federal Housing Finance Agency (FHFA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Records contain information such as name, role, organization,
address, phone number, and e-mail address.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Federal Home Loan Bank Act (12 U.S.C. 1421-1449), as amended by
the Housing and Economic Recovery Act of 2008, Public Law 110-289, 122
Stat. 2654 (2008).
PURPOSE(S):
FHFA collects records to maintain current contact information and
facilitate effective communications between individuals at FHFA, the
Banks, and the Office of Finance.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
It shall be a routine use to disclose information contained in this
system for the purposes and to the users identified below:
1. The Banks in order to provide contact information for
individuals covered by the system.
2. The United States Department of Justice (DOJ) or another Federal
agency conducting litigation, or any court or adjudicative or
administrative body, if:
a. FHFA, any employee of FHFA in his/her official capacity or in
his/her individual capacity if DOJ has agreed to represent the
employee, or the United States or any agency thereof, is a party to or
has a significant interest in the litigation or proceeding; and
b. FHFA determines that use of the records is relevant and
necessary to the litigation or proceeding.
3. The appropriate Federal, State, local or foreign agency or
authority responsible for auditing, investigating or prosecuting a
violation or potential violation of a criminal or civil law, rule, or
regulation or for enforcing or implementing a statute, rule,
regulation, or order, if information in the system indicates such a
violation.
4. Any source, including a Federal, State, or local agency
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, such as current licenses, but only to
the extent necessary for FHFA to obtain information relevant to a
decision concerning the hiring or retention of an individual, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant, or other benefit.
5. Another Federal agency if the records are relevant and necessary
to carry out that agency's authorized functions and to the decision on
a matter, including, but not limited to the hiring or retention of an
individual, the issuance of a security clearance, the reporting of an
investigation of an individual, the letting of a contract, or issuance
of a license, grant, or other benefit by the requesting agency.
6. The Office of Management and Budget in connection with the
review of private relief legislation.
7. An authorized appeal grievance examiner, a formal complaints
examiner, an equal employment opportunity investigator, or an
arbitrator or other duly authorized official engaged in investigation
or settlement of a grievance, complaint, or appeal filed by an
employee.
8. The Office of Personnel Management in connection with the
evaluation and oversight of Federal personnel management concerning
wages, benefits, retirement deductions, and other information necessary
to carry out government-wide personnel functions, and to other Federal
agencies to facilitate employee transfers.
9. Authorized employees of a Federal agency for purposes of an
audit.
10. A congressional office in response to an inquiry from the
congressional office made at the request of the subject individual.
11. The DOJ to determine whether disclosure is required by the
Freedom of Information Act (5 U.S.C. 552) (FOIA).
12. An individual or entity submitting a FOIA request if the
information is subject to a FOIA exemption but the FHFA determines not
to assert the exemption.
13. State and local taxing authorities if the Secretary of the
Treasury has entered into an agreement, and the employee is subject to
tax by that authority, whether or not tax is withheld.
14. Appropriate persons, consultants, contractors, entities or
others when:
a. FHFA suspects or confirms that the security or confidentiality
of information in a system of records has been compromised;
b. FHFA determines that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of
systems or programs (whether maintained by FHFA or another agency or
entity) that rely upon the compromised information; and
c. The disclosure made to such agencies, entities and persons is
reasonably necessary to assist in connection with FHFA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize
or remedy such harm.
15. The National Archives and Records Administration and the
General Services Administration for records management inspections,
surveys and studies and to determine whether the records have
sufficient historical or other value to warrant accessioning into the
National Archives of the United States.
[[Page 31951]]
16. FHFA personnel having a need for access to the records to
perform their official functions.
17. A consultant, person, or entity that contracts or subcontracts
with FHFA, to the extent necessary for the performance of the contract
or subcontract and consistent with the purpose of the system, provided
that the person or entity acknowledges in writing that it is required
to maintain Privacy Act safeguards for the information.
18. The U.S. Department of the Treasury, Federal debt collection
centers, other appropriate Federal agencies, and private collection
contractors or other third parties authorized by law, for the purpose
of collecting or assisting in the collection of delinquent debts owed
to FHFA or the Federal government. Disclosure will be limited to the
individual's name, Social Security number, and other information
necessary to establish the identity of the individual, and the
existence, validity, amount, status, and history of the debt.
19. The U.S. Department of the Treasury to effect issuance of wage
payments through electronic funds transfer.
20. The Internal Revenue Service and Social Security
Administration.
21. Federal, State and local agencies to assist in processing
unemployment claims and enforcing child and spousal support
obligations.
22. Federal, State and local government authorities, medical
personnel, first responders and other emergency services personnel, and
contractors, agency employees or others as necessary for continuity of
operations planning, testing and execution, to ensure personnel
accountability, or to respond to medical or other emergency situations.
23. Federal agencies as a data source for management information
through the production of summary descriptive statistics and analytical
studies in support of the functions for which the records are
maintained or for related studies.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
Policies and practice for storing, retrieving, accessing, retaining and
disposing of records in the system:
Storage:
Records in this system are stored in electronic format.
Retrievability:
Records can be retrieved by last name, first name, organization,
Bank name, and role.
Safeguards:
System access is restricted to authorized users from FHFA, the
Banks, and the Office of Finance according to fixed permission levels.
Retention and disposal:
Records pertaining to a particular individual are retained for the
length of the individual's term of service. Records are updated as
information changes but at least annually.
System manager(s) and address:
Division for Bank Regulation, Federal Housing Finance Agency, 1700
G Street, NW., Washington, DC 20552.
Notification procedures:
Direct inquiries as to whether this system contains a record
pertaining to an individual to the Privacy Act Officer by electronic
mail, regular mail, or fax. The electronic mail address is:
[email protected]. The regular mail address is: Privacy Act Officer,
Federal Housing Finance Agency, 1625 Eye Street, NW., Washington, DC
20006. The fax number is: 202-408-2580. For the quickest possible
handling, you should mark your electronic mail, letter, or fax and the
subject line, envelope, or fax cover sheet ``Privacy Act Request'' in
accordance with the procedures set forth in 12 CFR part 1204.
Record access procedures:
Direct requests for access, amendment, or correction to a record to
the Privacy Act Officer, Federal Housing Finance Agency, 1625 Eye
Street, NW., Washington DC 20006, in accordance with the procedures set
forth in 12 CFR part 1204.
Contesting record procedures:
Direct requests to contest or appeal an adverse determination for a
record to the Privacy Act Appeals Officer, Federal Housing Finance
Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with
the procedures set forth in 12 CFR part 1204.
Record source categories:
The subject individuals and Bank, Office of Finance, and FHFA
staff.
Exemptions claimed for the system:
None.
FHFA-2
System name:
Financial Management System.
Security classification:
None.
System location:
Federal Housing Finance Agency, 1700 G Street, NW., Washington DC
20552.
Categories of individuals covered by the system:
Records cover prospective, present and former employees,
contractors, and vendors of the Federal Housing Finance Agency (FHFA).
Categories of records in the system:
Financial Management Records: These records relate to government
travel, vendor accounts, other employee reimbursements, interagency
transactions, employee pay records, vendor registration data, purchase
card accounts and transactions, and program payment agreements.
Procurement Records: These records relate to contractors/vendors if
they are individuals, purchase card holders, including the name, social
security number, and credit card number for employees who hold
Government use cards, and procurement integrity certificates containing
certifications by procurement officials that they are familiar with the
Federal Procurement Policy Act.
Authority for maintenance of the system:
The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal
Housing Enterprises Financial Safety and Soundness Act of 1992 (12
U.S.C. 4501, et seq.), as amended by the Housing and Economic Recovery
Act of 2008, Public Law No. 110-289, 122 Stat. 2654 (2008); Government
Organizations and Employees (5 U.S.C. 5701-5709); Money and Finance (31
U.S.C. 3512); Federal Acquisition Regulation (48 CFR chapter 1).
Purpose(s):
FHFA collects and maintains these records to ensure the orderly
processing of administrative actions within the agency.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
It shall be a routine use to disclose information contained in this
system for the purposes and to the users identified below:
1. The Administrative Resource Center, Bureau of the Public Debt to
complete administrative processing.
2. The United States Department of Justice (DOJ) or another Federal
agency conducting litigation, or any court or adjudicative or
administrative body, if:
[[Page 31952]]
a. FHFA, any employee of FHFA in his/her official capacity or in
his/her individual capacity if DOJ has agreed to represent the
employee, or the United States or any agency thereof, is a party to or
has a significant interest in the litigation or proceeding; and
b. FHFA determines that use of the records is relevant and
necessary to the litigation or proceeding.
3. The appropriate Federal, State, local or foreign agency or
authority responsible for auditing, investigating, or prosecuting a
violation or potential violation of a criminal or civil law, rule, or
regulation or for enforcing or implementing a statute, rule,
regulation, or order, if information in the system indicates such a
violation.
4. Any source, including a Federal, State, or local agency
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, such as current licenses, but only to
the extent necessary for the FHFA to obtain information relevant to a
decision concerning the hiring or retention of an individual, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant, or other benefit.
5. Another Federal agency if the records are relevant and necessary
to carry out that agency's authorized functions and to the decision on
a matter, including, but not limited to the hiring or retention of an
individual, the issuance of a security clearance, the reporting of an
investigation of an individual, the letting of a contract, or issuance
of a license, grant, or other benefit by the requesting agency.
6. The Office of Management and Budget in connection with the
review of private relief legislation.
7. An authorized appeal grievance examiner, a formal complaints
examiner, an equal employment opportunity investigator, an arbitrator,
or other duly authorized official engaged in investigation or
settlement of a grievance, complaint, or appeal filed by an employee.
8. The Office of Personnel Management in connection with the
evaluation and oversight of Federal personnel management concerning
wages, benefits, retirement deductions, and other information necessary
to carry out government-wide personnel functions, and to other Federal
agencies to facilitate employee transfers.
9. Authorized employees of a Federal agency for purposes of an
audit.
10. A congressional office in response to an inquiry from the
congressional office made at the request of the subject individual.
11. The DOJ to determine whether disclosure is required by the
Freedom of Information Act (5 U.S.C. 552) (FOIA).
12. An individual or entity submitting a FOIA request if the
information is subject to a FOIA exemption but the FHFA determines not
to assert the exemption.
13. State and local taxing authorities if the Secretary of the
Treasury has entered into an agreement, and the employee is subject to
tax by that authority, whether or not tax is withheld.
14. Appropriate persons, consultants, contractors, entities or
others when:
a. FHFA suspects or confirms that the security or confidentiality
of information in a system of records has been compromised;
b. FHFA determines that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of
systems or programs (whether maintained by FHFA or another agency or
entity) that rely upon the compromised information; and
c. The disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with FHFA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize
or remedy such harm.
15. The National Archives and Records Administration and the
General Services Administration for records management inspections,
surveys, and studies and to determine whether the records have
sufficient historical or other value to warrant accessioning into the
National Archives of the United States.
16. FHFA personnel having a need for access to the records to
perform their official functions.
17. A consultant, person, or entity that contracts or subcontracts
with FHFA, to the extent necessary for the performance of the contract
or subcontract and consistent with the purpose of the system, provided
that the person or entity acknowledges in writing that it is required
to maintain Privacy Act safeguards for the information.
18. The U.S. Department of the Treasury, Federal debt collection
centers, other appropriate Federal agencies, and private collection
contractors or other third parties authorized by law, for the purpose
of collecting or assisting in the collection of delinquent debts owed
to FHFA or the Federal government. Disclosure will be limited to the
individual's name, Social Security number, and other information
necessary to establish the identity of the individual, and the
existence, validity, amount, status, and history of the debt.
19. The U.S. Department of the Treasury to effect issuance of wage
payments through electronic funds transfer.
20. The Internal Revenue Service and Social Security
Administration.
21. Federal, State and local agencies to assist in processing
unemployment claims and enforcing child and spousal support
obligations.
22. Federal, State and local government authorities, medical
personnel, first responders and other emergency services personnel, and
contractors, agency employees or others as necessary for continuity of
operations planning, testing and execution, to ensure personnel
accountability, or to respond to medical or other emergency situations.
23. Federal agencies as a data source for management information
through the production of summary descriptive statistics and analytical
studies in support of the functions for which the records are
maintained or for related studies.
Disclosure to consumer reporting agencies:
In accordance with the Privacy Act (5 U.S.C. 552a(b)(12)),
disclosures may be made to ``consumer reporting agencies'' as defined
in 31 U.S.C. 3701(a)(3) to aid in the collection of outstanding debts
owed to the Federal Government. After following the prerequisites of 31
U.S.C. 3711, FHFA may disclose information necessary to establish the
identity of the individual responsible for the claim, including name,
address and taxpayer identification number, the amount, status and
history of the claim, and the agency or program under which the claim
arose.
Policies and practices for storing, retrieving, accessing, retaining
and disposing of records in the system:
Storage:
Records in this system are stored on paper, microform or in
electronic media.
Retrievability:
By name, social security number or other assigned identifier.
Safeguards:
Records are maintained in controlled access areas. Identification
cards are verified to ensure that only authorized personnel are
present. Electronic records are protected by restricted access
procedures, including the use of passwords and sign-on protocols that
[[Page 31953]]
periodically are changed. Only employees whose official duties require
access are allowed to view, administer and control these records.
Retention and disposal:
Records are maintained in accordance with National Archives and
Records Administration retention schedules. Paper and microform records
ready for disposal are destroyed by shredding or maceration. Records in
electronic media are electronically erased using accepted techniques.
System manager(s) and address:
Office of Budget and Financial Management, Federal Housing Finance
Agency, 1700 G Street, NW., Washington DC 20552.
Notification procedures:
Direct inquiries as to whether this system contains a record
pertaining to an individual to the Privacy Act Officer, Federal Housing
Finance Agency, 1625 Eye Street, NW., Washington DC 20006, in
accordance with the procedures set forth in 12 CFR part 1204.
Record access procedures:
Direct requests to access, amend or correct a record to the Privacy
Act Officer, Federal Housing Finance Agency, 1625 Eye Street, NW.,
Washington DC 20006, in accordance with the procedures set forth in 12
CFR part 1204.
Contesting record procedures:
Direct requests to contest or appeal an adverse determination for a
record to the Privacy Act Appeals Officer, Federal Housing Finance
Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with
the procedures set forth in 12 CFR part 1204.
Record source categories:
Information is provided by the subject of the record, authorized
representatives, supervisors, employers, other employees, other
Federal, State or local agencies, and commercial entities.
Exemptions claimed for the system:
None.
FHFA-3
System name:
Correspondence Tracking System
Security classification:
None.
System location:
Federal Housing Finance Agency, 1700 G Street NW., Washington DC
20552.
Categories of individuals covered by the system:
An individual or entity who has submitted a request or inquiry
concerning Federal Housing Finance Agency (FHFA) activities or
practices.
Categories of records in the system:
Correspondence and records of communications between FHFA and
individuals or entities submitting requests or inquiries, including
copies of supporting documents and contact information supplied by the
individuals or entities.
Authority for maintenance of the system:
The Federal Home Loan Bank Act (12 U.S.C. 1421-1449) and Federal
Housing Enterprises Financial Safety and Soundness Act of 1992 (12
U.S.C. 4501, et seq.), as amended by the Housing and Economic Recovery
Act of 2008, Public Law 110-289, 122 Stat. 2654 (2008).
Purpose(s):
FHFA collects and maintains these records to facilitate the orderly
processing of correspondence by the agency.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
It shall be a routine use to disclose information contained in this
system for the purposes and to the users identified below:
1. The United States Department of Justice (DOJ) or another Federal
agency conducting litigation, or any court or adjudicative or
administrative body, if:
a. FHFA, any employee of FHFA in his/her official capacity or in
his/her individual capacity if DOJ has agreed to represent the
employee, or the United States or any agency thereof, is a party to or
has a significant interest in the litigation or proceeding; and
b. FHFA determines that use of the records is relevant and
necessary to the litigation or proceeding.
2. The appropriate Federal, State, local or foreign agency or
authority responsible for auditing, investigating or prosecuting a
violation or potential violation of a criminal or civil law, rule, or
regulation or for enforcing or implementing a statute, rule,
regulation, or order, if information in the system indicates such a
violation.
3. Any source, including a Federal, State, or local agency
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, such as current licenses, but only to
the extent necessary for the FHFA to obtain information relevant to a
decision concerning the hiring or retention of an individual, the
issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant or other benefit.
4. Another Federal agency if the records are relevant and necessary
to carry out that agency's authorized functions and to the decision on
a matter, including, but not limited to the hiring or retention of an
individual, the issuance of a security clearance, the reporting of an
investigation of an individual, the letting of a contract, or issuance
of a license, grant or other benefit by the requesting agency.
5. The Office of Management and Budget in connection with the
review of private relief legislation.
6. An authorized appeal grievance examiner, a formal complaints
examiner, an equal employment opportunity investigator, or an
arbitrator or other duly authorized official engaged in investigation
or settlement of a grievance, complaint or appeal filed by an employee.
7. The Office of Personnel Management in connection with the
evaluation and oversight of Federal personnel management concerning
wages, benefits, retirement deductions and other information necessary
to carry out government-wide personnel functions, and to other Federal
agencies to facilitate employee transfers.
8. Authorized employees of a Federal agency for purposes of an
audit.
9. A congressional office in response to an inquiry from the
congressional office made at the request of the subject individual.
10. The DOJ to determine whether disclosure is required by the
Freedom of Information Act (5 U.S.C. 552) (FOIA).
11. An individual or entity submitting a FOIA request if the
information is subject to a FOIA exemption but the FHFA determines not
to assert the exemption.
12. State and local taxing authorities if the Secretary of the
Treasury has entered into an agreement, and the employee is subject to
tax by that authority, whether or not tax is withheld.
13. Appropriate persons, consultants, contractors, entities or
others when:
a. FHFA suspects or confirms that the security or confidentiality
of information in a system of records has been compromised;
b. FHFA determines that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of
systems or programs (whether maintained by FHFA or another agency or
entity) that rely upon the compromised information; and
[[Page 31954]]
c. The disclosure made to such agencies, entities and persons is
reasonably necessary to assist in connection with FHFA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize
or remedy such harm.
14. The National Archives and Records Administration and the
General Services Administration for records management inspections,
surveys and studies and to determine whether the records have
sufficient historical or other value to warrant accessioning into the
National Archives of the United States.
15. FHFA personnel having a need for access to the records to
perform their official functions.
16. A consultant, person, or entity that contracts or subcontracts
with FHFA, to the extent necessary for the performance of the contract
or subcontract and consistent with the purpose of the system, provided
that the person or entity acknowledges in writing that it is required
to maintain Privacy Act safeguards for the information.
17. The U.S. Department of the Treasury, Federal debt collection
centers, other appropriate Federal agencies, and private collection
contractors or other third parties authorized by law, for the purpose
of collecting or assisting in the collection of delinquent debts owed
to FHFA or the Federal government. Disclosure will be limited to the
individual's name, Social Security number, and other information
necessary to establish the identity of the individual, and the
existence, validity, amount, status, and history of the debt.
18. The U.S. Department of the Treasury to effect issuance of wage
payments through electronic funds transfer.
19. The Internal Revenue Service and Social Security
Administration.
20. Federal, State and local agencies to assist in processing
unemployment claims and enforcing child and spousal support
obligations.
21. Federal, State and local government authorities, medical
personnel, first responders and other emergency services personnel, and
contractors, agency employees or others as necessary for continuity of
operations planning, testing and execution, to ensure personnel
accountability, or to respond to medical or other emergency situations.
22. Federal agencies as a data source for management information
through the production of summary descriptive statistics and analytical
studies in support of the functions for which the records are
maintained or for related studies.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining
and disposing of records in the system:
Storage:
Records in this system are stored in electronic media and in hard
copy.
Retrievability:
Electronic media and paper format are indexed and retrieved by
unique identification number that may be cross referenced to the
individual's name.
Safeguards:
Records are maintained in controlled access areas. Electronic
records are protected by restricted access procedures, including the
use of passwords and sign-on protocols that periodically are changed.
Only employees whose official duties require access are allowed to
view, administer and control these records.
Retention and disposal:
Records are maintained in accordance with National Archives and
Records Administration retention schedules. Records are disposed of
according to accepted techniques.
System manager(s) and address:
Office of the Director, Federal Housing Finance Agency, 1700 G
Street, NW., Washington DC 20552.
Notification procedures:
Direct inquiries as to whether this system contains a record
pertaining to an individual to the Privacy Act Officer, Federal Housing
Finance Agency, 1625 Eye Street, NW., Washington DC 20006, in
accordance with the procedures set forth in 12 CFR part 1204.
Record access procedures:
Direct requests to access, amend or correct a record to the Privacy
Act Officer, Federal Housing Finance Agency, 1625 Eye Street, NW.,
Washington DC 20006, in accordance with the procedures set forth in 12
CFR part 1204.
Contesting record procedures:
Direct requests to contest or appeal an adverse determination for a
record to the Privacy Act Appeals Officer, Federal Housing Finance
Agency, 1625 Eye Street, NW., Washington DC 20006, in accordance with
the procedures set forth in 12 CFR part 1204.
Records source categories:
The information is obtained from the subject individual or entity,
congressional offices that initiate a request or inquiry, and other
parties providing information to FHFA in an attempt to resolve the
request or inquiry.
Exemptions claimed for the system:
None.
[FR Doc. E9-15886 Filed 7-2-09; 8:45 am]
BILLING CODE 8070-01-P