[Federal Register Volume 74, Number 127 (Monday, July 6, 2009)]
[Notices]
[Pages 31987-31990]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-15833]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
August 5, 2009. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1228.24(b)(3).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Agricultural Research Service (N1-
310-09-1, 1 item, 1 temporary item). Records relating to volunteers
serving at the U.S.
[[Page 31988]]
Arboretum, including such files as applications and records of hours
worked.
2. Department of the Army, Agency-wide (N1-AU-09-12, 1 item, 1
temporary item). Master files of an electronic information system that
contains information concerning the scheduling of training events, such
as lesson plans, lists of required resources, and user identification
data.
3. Department of the Army, Agency-wide (N1-AU-09-13, 1 item, 1
temporary item). Master files of an electronic information system that
contains field artillery simulation training data, including scenarios,
threat conditions, and geographic parameters.
4. Department of the Army, Agency-wide (N1-AU-09-14, 1 item, 1
temporary item). Master files of an electronic information system that
contains distributed learning courseware and includes such data as name
of developer, development completion dates, and contract award
information.
5. Department of the Army, Agency-wide (N1-AU-09-15, 1 item, 1
temporary item). Master files of an electronic information system that
contains combat training simulation data, such as battle scenarios and
tactics, weapons system descriptions, and force structure information.
6. Department of the Army, Agency-wide (N1-AU-09-17, 1 item, 1
temporary item). Master files of an electronic information system that
contains information concerning the accreditation of Army training
schools, including assessments and evaluations of instructors,
services, facilities, and equipment.
7. Department of the Army, Agency-wide (N1-AU-09-18, 1 item, 1
temporary item). Master files of an electronic information system that
contains Training and Doctrine Command budget distribution data,
including information concerning transactions, release of funds, and
budget reporting.
8. Department of the Army, Agency-wide (N1-AU-09-31, 1 item, 1
temporary item). Master files of an electronic information system that
contains assessment data on Army leaders, such as evaluation reports,
rating sheets, and reaction test observations.
9. Department of Defense, Agency-wide (N1-330-08-4, 55 items, 33
temporary items). Visual information products, such as photographs,
video recordings, motion pictures, sound recordings, and graphic arts,
and related production materials that do not meet specified criteria
for permanent retention. Visual information products proposed for
permanent retention include, but are not limited to, records that
depict such activities and subjects as engagements with enemy forces,
rescues, boarding of vessels, battle damage to buildings and weapons
systems, the capture of enemy personnel, truce negotiations and
signings, significant exercises, and visits of high level officials.
10. Department of Defense, Office of the Secretary (N1-330-09-3, 1
item, 1 temporary item). Master files of electronic information system
that contains information on participants in a scholarship program
administered by the agency for students in scientific and technical
disciplines. These records include biographical information, data
concerning participating institutions, and funding data.
11. Department of Defense, Office of the Secretary (N1-330-09-4, 1
item, 1 temporary item). Master files of electronic information system
that is used to track and clear shipments and materials entering the
Pentagon. Records include vehicle tracking data, arrival and departure
times, and waybill numbers.
12. Department of Defense, Defense Security Service (N1-446-09-3, 2
items, 1 temporary item). Case files on foreign companies that supply
goods and services to the Department of Defense. Guidance and
instructions for the operation on the Foreign Supplier Assessment
Program are proposed for permanent retention.
13. Department of Defense, National Geospatial Intelligence Agency
(N1-537-05-3, 9 items, 6 temporary items). Records relating to the
production of finished intelligence, including such records as working
files, presentations conducted at lower level organizations, and extra
copies of finished intelligence products. Proposed for permanent
retention are files on special projects, finished intelligence products
and the imagery and data associated with them, and electronic finding
aids.
14. Department of Defense, National Security Agency (N1-457-07-1,
146 items, 113 temporary items). Records relating to administrative
management, including such records as operational summaries and reports
accumulated by lower echelon offices, program planning and budget
formulation files accumulated by lower echelon offices, personnel-
related records such as award and promotion files, files relating to
financial controls and other financial matters, physical and
information security records, printing and publications records, and
files concerning telecommunications. Also included are working files,
schedules of daily activities, and correspondence files accumulated by
offices that are not responsible for agency-wide policy formulation.
Proposed for permanent retention are such records as policy files
accumulated by offices responsible for policy formulation, operational
summaries and reports and program planning and budget formulation files
accumulated in high level offices, files on special projects,
historical program records, publications, security policy files, and
files relating to personnel policies and procedures.
15. Department of Energy, Office of Inspector General (N1-434-09-2,
3 items, 3 temporary items). Records relating to firearms, including
such records as receipts for weapons and related equipment, logs used
to maintain accountability, and training and qualifications rosters.
16. Department of Energy, Office of Inspector General (N1-434-09-3,
1 item, 1 temporary item). Files relating to allegations that do not
result in an Office of Inspector General audit, including matters
referred to other offices for action.
17. Department of Homeland Security, Agency-wide (N1-563-09-8, 3
items, 3 temporary items). Master files and outputs associated with an
electronic information system that tracks redress requests received
from individuals who were denied from or delayed in boarding
transportation or entry into or departure from the United States or
were identified for secondary screening.
18. Department of Homeland Security, Domestic Nuclear Detection
Office (N1-563-09-9, 1 item, 1 temporary item). Master files associated
with an electronic information system that contains information
concerning the facilities and equipment used by Federal, State, and
local government entities for nuclear detection activities.
19. Department of Homeland Security, Office of Policy (N1-563-09-3,
12 items, 4 temporary items). Records of the Office of Immigration
Statistics. Included are such records as requests for immigration
statistics, background materials used to produce publications,
statistics relating to aliens admitted to the United States for
temporary periods, and a static version of the Yearbook of Immigration
Statistics as published beginning in 2004. Proposed for permanent
retention are such records as the Yearbook of Immigration Statistics,
including an electronic version, earlier publications containing
immigration statistics, narrative annual reports concerning
immigration, and detailed statistics concerning immigrants who arrived
between 1895 and 1946.
[[Page 31989]]
20. Department of Homeland Security, Immigration and Customs
Enforcement (N1-567-08-1, 8 items, 5 temporary items). Records
concerning health care provided to persons in the custody of or
detained by the agency. Included are such records as medical records of
individual persons and data bases containing health information,
statistical reports created from electronic versions of individual
medical records, annual narrative reports concerning tuberculosis and
infectious disease surveillance, and copies of detainee death
statistics that are transferred to the Department of Justice (Justice
Department statistical reports that include this data were previously
approved as permanent). Proposed for permanent retention are such
records as statistics concerning tuberculosis and infectious disease
surveillance, death statistics not transferred to the Justice
Department, and the Medical Program Operations Workload Database, which
contains workload and productivity data gathered by all agency-staffed
sites that provide medical care.
21. Department of the Interior, Office of the Secretary (N1-48-08-
23, 1 item, 1 temporary item). Electronic data concerning the
department's environmental liabilities, including such data as site
information, type of contamination, site prioritization, and cost
estimates. This information is used in connection with the preparation
of annual financial statements.
22. Department of the Interior, Bureau of Reclamation (N1-115-09-4,
1 item, 1 temporary item). Master files associated with an electronic
information system that contains data concerning government-owned land
and land rights.
23. Department of the Interior, National Park Service (N1-79-08-2,
5 items, 3 temporary items). Files relating to routine law enforcement
activities and the provision of emergency medical services. Proposed
for permanent retention are policy and planning records relating to law
enforcement and protective services and files on significant
investigation and activities, such as files that document incidents
involving significant damage to cultural or natural resources and files
on matters that received widespread media attention.
24. Department of Justice, Justice Management Division (N1-60-09-
15, 5 items, 5 temporary items). Inputs, outputs, and master files
associated with an electronic information system used for
telecommunications billings.
25. Department of Justice, Justice Management Division (N1-60-09-
16, 2 items, 2 temporary items). Master files and outputs associated
with an electronic information system that contains statistical data
concerning agency employees.
26. Department of Justice, Bureau of Prisons (N1-129-09-11, 1 item,
1 temporary item). Criminal investigation case files concerning crimes
committed in Federal prisons. Historically significant files will be
brought to NARA's attention and appraised on a case-by-case basis.
27. Department of Justice, Bureau of Prisons (N1-129-09-20, 1 item,
1 temporary item). Electronic document management and case tracking
system used for labor law cases.
28. Department of Justice, Bureau of Prisons (N1-129-09-21, 5
items, 5 temporary items). Files accumulated by the General Counsel.
Included are jurisdiction files that relate to whether the Federal
Government will have exclusive jurisdiction over an institution or
whether jurisdiction will be shared with a State government, background
files on subjects of interest to staff members, and an electronic
document management and case tracking system used for litigation
involving agency acquisitions and financial operations.
29. Department of Justice, Bureau of Prisons (N1-129-09-22, 2
items, 2 temporary items). Electronic document management and case
tracking system used for litigation cases and administrative claims,
including litigation involving agency programs and policies.
30. Department of Justice, Federal Bureau of Investigation (N1-65-
07-13, 4 items, 4 temporary items). Records relating to the Computer
Information Comparison Program, a program under which commercial and
governmental databases are searched to match data and locate missing
persons and stolen property. Included are such records as agreements
between the agency and other entities, communications disseminating the
results of matches, and master files containing data concerning the
parameters of searches and information on dollar amounts saved or
recovered as a result of searches.
31. Department of Justice, Federal Bureau of Investigation (N-65-
09-12, 3 items, 3 temporary items). Records of the Office of Integrity
and Compliance, including files relating to assessments of the agency's
compliance with applicable laws and regulations, compliance concerns
reported to the Office, and concerns reported via a contractor-operated
hotline.
32. Department of Justice, Federal Bureau of Investigation (N1-65-
09-14, 15 items, 15 temporary items). Human resources records not
covered by the General Records Schedules, including such records as
files relating to employee assistance programs, applicant processing,
leave, internships, relocation, special agent selection grievances, and
military reserve matters.
33. Department of Justice, Federal Bureau of Investigation (N1-65-
09-19, 1 item, 1 temporary item). Non-disclosure statements for
selection tests and interviews completed by applicants for positions.
34. Department of the Navy, Naval Criminal Investigative Service
(N1-NU-09-5, 1 item, 1 temporary item). Technical support records
associated with polygraph examinations.
35. Department of State, Bureau of Consular Affairs (N1-59-09-9, 1
item, 1 temporary item). Master files associated with an electronic
information system used to track and monitor the status of adoption
cases that involve emigration from or immigration to the United States.
36. Department of State, Bureau of Consular Affairs (N1-59-09-28, 1
item, 1 temporary item). Master files associated with an electronic
information system used to track the application process of exchange
visitors who seek a waiver from the two year residency requirements
included in the Immigration and Nationality Act.
37. Department of State, Bureau of Diplomatic Security (N1-59-09-
18, 1 item, 1 temporary item). Master files associated with an
electronic information system that contains data collected from
overseas facilities concerning crimes and security incidents.
38. Department of the Treasury, Internal Revenue Service (N1-58-09-
25, 1 item, 1 temporary item). Forms used to report actions of
taxpayers which indicate that that individual should be approached with
caution.
39. Department of the Treasury, Internal Revenue Service (N1-58-09-
26, 1 item, 1 temporary item). Master files of an electronic
information system that is used to maintain, distribute, and track
documents and responses relating to IRS Modernization and Information
Services.
40. Department of the Treasury, Internal Revenue Service (N1-58-09-
27, 1 item, 1 temporary item). Master files of an electronic
information system used to identify individuals who did not accurately
report income derived from tips.
41. Department of the Treasury, Internal Revenue Service (N1-58-09-
[[Page 31990]]
29, 2 items, 2 temporary items). Inputs and master files associated
with an electronic information system that tracks contacts made by the
agency with individuals other than the taxpayer whose tax liability is
the subject of the requests.
42. Agency for International Development, Office of Human Resources
(N1-286-09-1, 1 item, 1 temporary item). Electronic data concerning
agency personnel used to facilitate human resources processes.
43. Federal Housing Finance Agency, Office of the General Counsel
(N1-543-09-1, 1 item, 1 temporary item). Administrative hearing and
litigation case files relating to cases in which the agency is a party
or has an interest.
44. National Archives and Records Administration, Office of Records
Services--Washington, D.C. (N1-64-09-3, 3 items, 3 temporary items).
Master files and other records associated with an electronic
information system used to process and track Freedom of Information Act
requests that involve records that are not security classified.
45. National Archives and Records Administration, Office of Records
Services--Washington, D.C. (N1-64-09-4, 3 items, 3 temporary items).
Master files and other records associated with an electronic
information system used to process and track declassification review
projects and Freedom of Information Act and Mandatory Review requests
that involve security classified records.
46. Office of the Director of National Intelligence, National
Counterintelligence Executive (N1-576-08-5, 38 items, 16 temporary
items). Records relating to facilitating U.S. counterintelligence
efforts, including such materials as administrative records, attorney's
working files, reference materials, extra copies of facilities
information, non-substantive drafts and work papers, and background
materials relating to counterintelligence matters including training.
Also included are non-precedent setting determinations as to whether
companies seeking to do business with the U.S. Intelligence Community
pose security threats, and non-precedent setting assessments as to
whether foreign financial interests seeking to invest in U.S.
businesses represent a security threat. Proposed for permanent
retention are precedent-setting determinations and assessments of
companies and foreign financial interests. Also proposed for permanent
retention are such records as controlled communications documenting the
organization's mission, agendas and minutes of the National
Counterintelligence Policy Board, periodic reports to Congress, working
group records, evaluations of counterintelligence plans of other
Federal agencies, research reports relating to counterintelligence
training, record copies of counterintelligence course material, damage
assessment case files and other records relating to counterintelligence
breaches throughout the Federal government, records relating to
technology and counterintelligence efforts, strategic policy and
planning records, and substantive work papers.
47. Office of the Director of National Intelligence, Country
Mission Managers (N1-576-09-2, 5 items, 1 temporary item). Non-
substantive working papers relating to integrating collection and
analysis on specific countries across the Intelligence Community.
Proposed for permanent retention are program subject files, substantive
working papers, controlled communications, and the files of boards and
working groups comprised of senior officials.
48. Tennessee Valley Authority, Information Management (N1-142-09-
4, 1 item, 1 temporary item). Records associated with an electronic
information system that consolidates multiple work and management
processes. Records relate to the management of physical plant, and work
force assets related to such activities as power generation,
transmission, and distribution, water treatment, and the operation of
facilities and vehicles.
49. Western Area Power Administration, Agency-wide (N1-201-09-1, 5
items, 5 temporary items). Inputs, outputs, and master files associated
with an electronic information system that is used for managing
business process, payments, disbursements, assets, revenues, and other
financial matters.
Dated: June 29, 2009.
Sharon G. Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-15833 Filed 7-2-09; 8:45 am]
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