[Federal Register Volume 74, Number 127 (Monday, July 6, 2009)]
[Notices]
[Pages 31987-31990]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-15833]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 5, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Research Service (N1-
310-09-1, 1 item, 1 temporary item). Records relating to volunteers 
serving at the U.S.

[[Page 31988]]

Arboretum, including such files as applications and records of hours 
worked.
    2. Department of the Army, Agency-wide (N1-AU-09-12, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains information concerning the scheduling of training events, such 
as lesson plans, lists of required resources, and user identification 
data.
    3. Department of the Army, Agency-wide (N1-AU-09-13, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains field artillery simulation training data, including scenarios, 
threat conditions, and geographic parameters.
    4. Department of the Army, Agency-wide (N1-AU-09-14, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains distributed learning courseware and includes such data as name 
of developer, development completion dates, and contract award 
information.
    5. Department of the Army, Agency-wide (N1-AU-09-15, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains combat training simulation data, such as battle scenarios and 
tactics, weapons system descriptions, and force structure information.
    6. Department of the Army, Agency-wide (N1-AU-09-17, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains information concerning the accreditation of Army training 
schools, including assessments and evaluations of instructors, 
services, facilities, and equipment.
    7. Department of the Army, Agency-wide (N1-AU-09-18, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains Training and Doctrine Command budget distribution data, 
including information concerning transactions, release of funds, and 
budget reporting.
    8. Department of the Army, Agency-wide (N1-AU-09-31, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains assessment data on Army leaders, such as evaluation reports, 
rating sheets, and reaction test observations.
    9. Department of Defense, Agency-wide (N1-330-08-4, 55 items, 33 
temporary items). Visual information products, such as photographs, 
video recordings, motion pictures, sound recordings, and graphic arts, 
and related production materials that do not meet specified criteria 
for permanent retention. Visual information products proposed for 
permanent retention include, but are not limited to, records that 
depict such activities and subjects as engagements with enemy forces, 
rescues, boarding of vessels, battle damage to buildings and weapons 
systems, the capture of enemy personnel, truce negotiations and 
signings, significant exercises, and visits of high level officials.
    10. Department of Defense, Office of the Secretary (N1-330-09-3, 1 
item, 1 temporary item). Master files of electronic information system 
that contains information on participants in a scholarship program 
administered by the agency for students in scientific and technical 
disciplines. These records include biographical information, data 
concerning participating institutions, and funding data.
    11. Department of Defense, Office of the Secretary (N1-330-09-4, 1 
item, 1 temporary item). Master files of electronic information system 
that is used to track and clear shipments and materials entering the 
Pentagon. Records include vehicle tracking data, arrival and departure 
times, and waybill numbers.
    12. Department of Defense, Defense Security Service (N1-446-09-3, 2 
items, 1 temporary item). Case files on foreign companies that supply 
goods and services to the Department of Defense. Guidance and 
instructions for the operation on the Foreign Supplier Assessment 
Program are proposed for permanent retention.
    13. Department of Defense, National Geospatial Intelligence Agency 
(N1-537-05-3, 9 items, 6 temporary items). Records relating to the 
production of finished intelligence, including such records as working 
files, presentations conducted at lower level organizations, and extra 
copies of finished intelligence products. Proposed for permanent 
retention are files on special projects, finished intelligence products 
and the imagery and data associated with them, and electronic finding 
aids.
    14. Department of Defense, National Security Agency (N1-457-07-1, 
146 items, 113 temporary items). Records relating to administrative 
management, including such records as operational summaries and reports 
accumulated by lower echelon offices, program planning and budget 
formulation files accumulated by lower echelon offices, personnel-
related records such as award and promotion files, files relating to 
financial controls and other financial matters, physical and 
information security records, printing and publications records, and 
files concerning telecommunications. Also included are working files, 
schedules of daily activities, and correspondence files accumulated by 
offices that are not responsible for agency-wide policy formulation. 
Proposed for permanent retention are such records as policy files 
accumulated by offices responsible for policy formulation, operational 
summaries and reports and program planning and budget formulation files 
accumulated in high level offices, files on special projects, 
historical program records, publications, security policy files, and 
files relating to personnel policies and procedures.
    15. Department of Energy, Office of Inspector General (N1-434-09-2, 
3 items, 3 temporary items). Records relating to firearms, including 
such records as receipts for weapons and related equipment, logs used 
to maintain accountability, and training and qualifications rosters.
    16. Department of Energy, Office of Inspector General (N1-434-09-3, 
1 item, 1 temporary item). Files relating to allegations that do not 
result in an Office of Inspector General audit, including matters 
referred to other offices for action.
    17. Department of Homeland Security, Agency-wide (N1-563-09-8, 3 
items, 3 temporary items). Master files and outputs associated with an 
electronic information system that tracks redress requests received 
from individuals who were denied from or delayed in boarding 
transportation or entry into or departure from the United States or 
were identified for secondary screening.
    18. Department of Homeland Security, Domestic Nuclear Detection 
Office (N1-563-09-9, 1 item, 1 temporary item). Master files associated 
with an electronic information system that contains information 
concerning the facilities and equipment used by Federal, State, and 
local government entities for nuclear detection activities.
    19. Department of Homeland Security, Office of Policy (N1-563-09-3, 
12 items, 4 temporary items). Records of the Office of Immigration 
Statistics. Included are such records as requests for immigration 
statistics, background materials used to produce publications, 
statistics relating to aliens admitted to the United States for 
temporary periods, and a static version of the Yearbook of Immigration 
Statistics as published beginning in 2004. Proposed for permanent 
retention are such records as the Yearbook of Immigration Statistics, 
including an electronic version, earlier publications containing 
immigration statistics, narrative annual reports concerning 
immigration, and detailed statistics concerning immigrants who arrived 
between 1895 and 1946.

[[Page 31989]]

    20. Department of Homeland Security, Immigration and Customs 
Enforcement (N1-567-08-1, 8 items, 5 temporary items). Records 
concerning health care provided to persons in the custody of or 
detained by the agency. Included are such records as medical records of 
individual persons and data bases containing health information, 
statistical reports created from electronic versions of individual 
medical records, annual narrative reports concerning tuberculosis and 
infectious disease surveillance, and copies of detainee death 
statistics that are transferred to the Department of Justice (Justice 
Department statistical reports that include this data were previously 
approved as permanent). Proposed for permanent retention are such 
records as statistics concerning tuberculosis and infectious disease 
surveillance, death statistics not transferred to the Justice 
Department, and the Medical Program Operations Workload Database, which 
contains workload and productivity data gathered by all agency-staffed 
sites that provide medical care.
    21. Department of the Interior, Office of the Secretary (N1-48-08-
23, 1 item, 1 temporary item). Electronic data concerning the 
department's environmental liabilities, including such data as site 
information, type of contamination, site prioritization, and cost 
estimates. This information is used in connection with the preparation 
of annual financial statements.
    22. Department of the Interior, Bureau of Reclamation (N1-115-09-4, 
1 item, 1 temporary item). Master files associated with an electronic 
information system that contains data concerning government-owned land 
and land rights.
    23. Department of the Interior, National Park Service (N1-79-08-2, 
5 items, 3 temporary items). Files relating to routine law enforcement 
activities and the provision of emergency medical services. Proposed 
for permanent retention are policy and planning records relating to law 
enforcement and protective services and files on significant 
investigation and activities, such as files that document incidents 
involving significant damage to cultural or natural resources and files 
on matters that received widespread media attention.
    24. Department of Justice, Justice Management Division (N1-60-09-
15, 5 items, 5 temporary items). Inputs, outputs, and master files 
associated with an electronic information system used for 
telecommunications billings.
    25. Department of Justice, Justice Management Division (N1-60-09-
16, 2 items, 2 temporary items). Master files and outputs associated 
with an electronic information system that contains statistical data 
concerning agency employees.
    26. Department of Justice, Bureau of Prisons (N1-129-09-11, 1 item, 
1 temporary item). Criminal investigation case files concerning crimes 
committed in Federal prisons. Historically significant files will be 
brought to NARA's attention and appraised on a case-by-case basis.
    27. Department of Justice, Bureau of Prisons (N1-129-09-20, 1 item, 
1 temporary item). Electronic document management and case tracking 
system used for labor law cases.
    28. Department of Justice, Bureau of Prisons (N1-129-09-21, 5 
items, 5 temporary items). Files accumulated by the General Counsel. 
Included are jurisdiction files that relate to whether the Federal 
Government will have exclusive jurisdiction over an institution or 
whether jurisdiction will be shared with a State government, background 
files on subjects of interest to staff members, and an electronic 
document management and case tracking system used for litigation 
involving agency acquisitions and financial operations.
    29. Department of Justice, Bureau of Prisons (N1-129-09-22, 2 
items, 2 temporary items). Electronic document management and case 
tracking system used for litigation cases and administrative claims, 
including litigation involving agency programs and policies.
    30. Department of Justice, Federal Bureau of Investigation (N1-65-
07-13, 4 items, 4 temporary items). Records relating to the Computer 
Information Comparison Program, a program under which commercial and 
governmental databases are searched to match data and locate missing 
persons and stolen property. Included are such records as agreements 
between the agency and other entities, communications disseminating the 
results of matches, and master files containing data concerning the 
parameters of searches and information on dollar amounts saved or 
recovered as a result of searches.
    31. Department of Justice, Federal Bureau of Investigation (N-65-
09-12, 3 items, 3 temporary items). Records of the Office of Integrity 
and Compliance, including files relating to assessments of the agency's 
compliance with applicable laws and regulations, compliance concerns 
reported to the Office, and concerns reported via a contractor-operated 
hotline.
    32. Department of Justice, Federal Bureau of Investigation (N1-65-
09-14, 15 items, 15 temporary items). Human resources records not 
covered by the General Records Schedules, including such records as 
files relating to employee assistance programs, applicant processing, 
leave, internships, relocation, special agent selection grievances, and 
military reserve matters.
    33. Department of Justice, Federal Bureau of Investigation (N1-65-
09-19, 1 item, 1 temporary item). Non-disclosure statements for 
selection tests and interviews completed by applicants for positions.
    34. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-09-5, 1 item, 1 temporary item). Technical support records 
associated with polygraph examinations.
    35. Department of State, Bureau of Consular Affairs (N1-59-09-9, 1 
item, 1 temporary item). Master files associated with an electronic 
information system used to track and monitor the status of adoption 
cases that involve emigration from or immigration to the United States.
    36. Department of State, Bureau of Consular Affairs (N1-59-09-28, 1 
item, 1 temporary item). Master files associated with an electronic 
information system used to track the application process of exchange 
visitors who seek a waiver from the two year residency requirements 
included in the Immigration and Nationality Act.
    37. Department of State, Bureau of Diplomatic Security (N1-59-09-
18, 1 item, 1 temporary item). Master files associated with an 
electronic information system that contains data collected from 
overseas facilities concerning crimes and security incidents.
    38. Department of the Treasury, Internal Revenue Service (N1-58-09-
25, 1 item, 1 temporary item). Forms used to report actions of 
taxpayers which indicate that that individual should be approached with 
caution.
    39. Department of the Treasury, Internal Revenue Service (N1-58-09-
26, 1 item, 1 temporary item). Master files of an electronic 
information system that is used to maintain, distribute, and track 
documents and responses relating to IRS Modernization and Information 
Services.
    40. Department of the Treasury, Internal Revenue Service (N1-58-09-
27, 1 item, 1 temporary item). Master files of an electronic 
information system used to identify individuals who did not accurately 
report income derived from tips.
    41. Department of the Treasury, Internal Revenue Service (N1-58-09-

[[Page 31990]]

29, 2 items, 2 temporary items). Inputs and master files associated 
with an electronic information system that tracks contacts made by the 
agency with individuals other than the taxpayer whose tax liability is 
the subject of the requests.
    42. Agency for International Development, Office of Human Resources 
(N1-286-09-1, 1 item, 1 temporary item). Electronic data concerning 
agency personnel used to facilitate human resources processes.
    43. Federal Housing Finance Agency, Office of the General Counsel 
(N1-543-09-1, 1 item, 1 temporary item). Administrative hearing and 
litigation case files relating to cases in which the agency is a party 
or has an interest.
    44. National Archives and Records Administration, Office of Records 
Services--Washington, D.C. (N1-64-09-3, 3 items, 3 temporary items). 
Master files and other records associated with an electronic 
information system used to process and track Freedom of Information Act 
requests that involve records that are not security classified.
    45. National Archives and Records Administration, Office of Records 
Services--Washington, D.C. (N1-64-09-4, 3 items, 3 temporary items). 
Master files and other records associated with an electronic 
information system used to process and track declassification review 
projects and Freedom of Information Act and Mandatory Review requests 
that involve security classified records.
    46. Office of the Director of National Intelligence, National 
Counterintelligence Executive (N1-576-08-5, 38 items, 16 temporary 
items). Records relating to facilitating U.S. counterintelligence 
efforts, including such materials as administrative records, attorney's 
working files, reference materials, extra copies of facilities 
information, non-substantive drafts and work papers, and background 
materials relating to counterintelligence matters including training. 
Also included are non-precedent setting determinations as to whether 
companies seeking to do business with the U.S. Intelligence Community 
pose security threats, and non-precedent setting assessments as to 
whether foreign financial interests seeking to invest in U.S. 
businesses represent a security threat. Proposed for permanent 
retention are precedent-setting determinations and assessments of 
companies and foreign financial interests. Also proposed for permanent 
retention are such records as controlled communications documenting the 
organization's mission, agendas and minutes of the National 
Counterintelligence Policy Board, periodic reports to Congress, working 
group records, evaluations of counterintelligence plans of other 
Federal agencies, research reports relating to counterintelligence 
training, record copies of counterintelligence course material, damage 
assessment case files and other records relating to counterintelligence 
breaches throughout the Federal government, records relating to 
technology and counterintelligence efforts, strategic policy and 
planning records, and substantive work papers.
    47. Office of the Director of National Intelligence, Country 
Mission Managers (N1-576-09-2, 5 items, 1 temporary item). Non-
substantive working papers relating to integrating collection and 
analysis on specific countries across the Intelligence Community. 
Proposed for permanent retention are program subject files, substantive 
working papers, controlled communications, and the files of boards and 
working groups comprised of senior officials.
    48. Tennessee Valley Authority, Information Management (N1-142-09-
4, 1 item, 1 temporary item). Records associated with an electronic 
information system that consolidates multiple work and management 
processes. Records relate to the management of physical plant, and work 
force assets related to such activities as power generation, 
transmission, and distribution, water treatment, and the operation of 
facilities and vehicles.
    49. Western Area Power Administration, Agency-wide (N1-201-09-1, 5 
items, 5 temporary items). Inputs, outputs, and master files associated 
with an electronic information system that is used for managing 
business process, payments, disbursements, assets, revenues, and other 
financial matters.

    Dated: June 29, 2009.
Sharon G. Thibodeau,
Deputy Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-15833 Filed 7-2-09; 8:45 am]
BILLING CODE 7515-01-P