[Federal Register Volume 74, Number 108 (Monday, June 8, 2009)]
[Notices]
[Pages 27186-27188]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-13348]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 8, 2009. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:

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    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of the Army, Agency-wide (N1-AU-09-5, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains college transcript data, such as course descriptions, test 
scores, and credit recommendations.
    2. Department of the Army, Agency-wide (N1-AU-09-21, 1 item, 1 
temporary item). Master files of an electronic information system used 
to simulate battlefield situations for training purposes.
    3. Department of the Army, Agency-wide (N1-AU-09-22, 1 item, 1 
temporary item). Master files of an electronic information system used 
to develop training products and publications.
    4. Department of the Army, Agency-wide (N1-AU-09-27, 1 item, 1 
temporary item). Master files of an electronic information system used 
to track information concerning supplies and equipment issued during 
training exercises.
    5. Department of the Army, Agency-wide (N1-AU-09-33, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains information on training products and services, such as 
training plans, requirements, and lists of resources.
    6. Department of Education, Office of Management (N1-441-08-11, 2 
items, 2 temporary items). Records pertaining to the calculation, 
dissemination, and appeal of cohort default rates relating to Federal 
student aid loans. Master files of an electronic information system 
relating to challenges and appeals are included.
    7. Department of Homeland Security, Office of Health Affairs (N1-
563-08-18, 2 items, 2 temporary items). Master files and outputs 
associated with an electronic information system containing 
intelligence data and open source news information analyzed to identify 
pre-operational planning for terrorism and other events involving 
biological threats.
    8. Department of Justice, Justice Management Division (N1-60-09-14, 
2 items, 2 temporary items). Master files and outputs for a closed 
circuit television system used to monitor interior and exterior areas 
of the agency's main building in Washington, DC.
    9. Department of Justice, Bureau of Prisons (N1-129-09-19, 1 item, 
1 temporary item). Electronic database containing staffing and 
personnel information used for workplace planning, including such 
information as employment history, career preference, education, 
training, and language skills.
    10. Department of Labor, Office of Inspector General (N1-174-09-1, 
1 item, 1 temporary item). Master files of an electronic information 
system that contains electronic mail messages received or sent by 
regional and resident Inspector General offices.
    11. Department of State, Bureau of Consular Affairs (N1-59-09-25, 1 
item, 1 temporary item). Master files of an electronic information 
system used to track and monitor applications for visas from foreign 
nations for official U.S. Government travelers.
    12. Department of State, Bureau of Diplomatic Security (N1-59-09-
17, 1 item, 1 temporary item). Master files of an electronic 
information system used to track employees' work schedules and special 
assignments.
    13. Department of State, Bureau of Overseas Buildings Operations 
(N1-59-09-24, 2 items, 2 temporary items). Master files and outputs of 
an electronic information system which contains data on contracts, 
budget matters, maintenance, and operations associated with overseas 
facilities and other real estate.
    14. Department of State, Bureau of Overseas Buildings Operations 
(N1-59-09-26, 2 items, 2 temporary items). Master files and outputs of 
an electronic information system which contains data concerning such 
matters as funding of facilities maintenance projects, installation of 
fire equipment, furniture shipments, and other facilities-related 
activities.
    15. Department of State, Bureau of Overseas Buildings Operations 
(N1-59-09-27, 2 items, 2 temporary items). Master files and outputs of 
an electronic

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information system which contains environmental data concerning 
overseas buildings owned or leased by the agency. Records include water 
quality data, indoor air quality measurements, asbestos-related data, 
and similar information.
    16. Department of the Treasury, Internal Revenue Service (N1-58-09-
12, 2 items, 2 temporary items). Inputs and master files of an 
electronic information system used to ensure that employers accurately 
report wage data to the agency and to the Social Security 
Administration.
    17. Department of the Treasury, Internal Revenue Service (N1-58-09-
13, 2 items, 2 temporary items). Inputs and master files of an 
electronic information system used to identify non-filers and late 
filers so as to ensure compliance. This data is also used for 
compliance research.
    18. Environmental Protection Agency, Agency-wide (N1-412-09-7, 1 
item, 1 temporary item). Electronic data maintained in laboratory 
information management systems that are used to receive, store and 
report data generated from laboratory analysis of environmental samples 
using scientific instruments. Data elements can include sample data and 
metadata (e.g., who took the sample and where, what was asked to be 
analyzed, who analyzed the sample, and when).
    19. Environmental Protection Agency, Agency-wide (N1-412-09-8, 1 
item, 1 temporary item). Electronic data copied or downloaded from 
other information systems at specific intervals and maintained in data 
marts and data warehouses in order to provide easy access and 
facilitate analysis and reporting. The offices responsible for the 
individual systems from which the data marts and warehouses copy or 
download their data manage their system data under specific schedules 
governing their disposition.
    20. Nuclear Regulatory Commission, Office of Nuclear Regulatory 
Research (N1-431-08-21, 4 items, 2 temporary items). Interim system 
documentation and status reports posted on the agency's public website 
relating to significant safety issues at nuclear facilities. Master 
files and formal reports relating to these issues are proposed for 
permanent retention.
    21. Securities and Exchange Commission, Office of the Chief 
Accountant (N1-266-09-2, 3 items, 1 temporary item). Correspondence, 
memorandums, and e-mail messages relating to the preparation of 
congressionally mandated studies. Final reports and working papers are 
proposed for permanent retention.

    Dated: May 29, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-13348 Filed 6-5-09; 8:45 am]
BILLING CODE 7515-01-P