[Federal Register Volume 74, Number 95 (Tuesday, May 19, 2009)]
[Notices]
[Pages 23434-23436]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-11756]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 18, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of the Army, Agency-wide (N1-AU-09-19, 1 item, 1 
temporary item). Master files associated with an electronic information 
system that supports the development of training plans.
    2. Department of the Army, Agency-wide (N1-AU-09-26, 1 item, 1 
temporary item). Master files associated with an electronic information 
system that contains data on simulated battle environments and 
scenarios and is used to supplement live training exercises.
    3. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-09-1, 2 items, 2 temporary items). Case files on 
individual divers that include training, certification, and medical 
records.
    4. Department of Health and Human Services, Food and Drug 
Administration (N1-88-09-2, 19 items, 19 temporary items). Field office 
work plans and accomplishment reports, records related to commissioning 
state and local officials to perform regulatory inspections and 
investigations, copies of state commissioning program contract and 
grant records, records documenting evaluations of state inspectors, 
records relating to the Shelf Life Extension and Government-wide 
Quality Assurance programs, notes taken by inspectors during 
inspections, and records relating to laboratory proficiency testing.
    5. Department of Homeland Security, Agency-wide (N1-563-09-7, 3 
items, 3 temporary items). Data relating to lawful permanent residents 
of the United States which is no longer needed.
    6. Department of Homeland Security, Office of the General Counsel 
(N1-563-

[[Page 23435]]

09-6, 4 items, 4 temporary items). Case files on information law and 
intellectual property issues, such as patent and trademarks, copyright, 
and trade secrets.
    7. Department of Homeland Security, Privacy Office (N1-563-09-5, 3 
items, 3 temporary items). Privacy impact assessments, privacy 
threshold analyses, and system of records notices.
    8. Department of the Interior, National Park Service (N1-79-08-6, 4 
items, 2 temporary items). Records relating to routine partnership 
relationships and administration of the partnership program. Proposed 
for permanent retention are records relating to the planning and 
development of partnership policies and programs as well as case files 
and other records that document significant and/or long-term 
partnerships.
    9. Department of Justice, Civil Rights Division (N1-60-08-20, 3 
items, 1 temporary item). Land use case files generated under the 
Religious Land Use and Institutionalized Persons Act of 2000 that do 
not go beyond the pre-investigative stage. Proposed for permanent 
retention are land use case files that go further than this stage as 
well as all appellate files.
    10. Department of Justice, Federal Bureau of Investigation (N1-65-
09-9, 1 item, 1 temporary item). Information collected under an order 
of the Foreign Intelligence Surveillance Court that was collected in 
error.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
09-10, 4 items, 4 temporary items). Training and certification records 
maintained by the Laboratory Division's latent print unit.
    12. Department of Transportation, Federal Highway Administration 
(N1-406-08-4, 17 items, 17 temporary items). Records of the Office of 
Civil Rights, including such records as administrative files, 
affirmative action plans, budget files, training materials, complaint 
files, and records relating to Title VI implementation.
    13. Department of Transportation, Federal Highway Administration 
(N1-406-08-6, 17 items, 13 temporary items). Records of the Office of 
Research, Development, and Technology, including such records as 
working files, drafts, correspondence, research files, routine 
drawings, copies of forensic files, uncaptioned photographs, and 
technical files. Proposed for permanent retention are such records as 
record copies of Public Roads Magazine, captioned photographs, and 
published technical reports.
    14. Department of Transportation, Federal Highway Administration 
(N1-406-08-10, 30 items, 29 temporary items). Records of the Office of 
the Chief Financial Officer, including such records as administrative 
files, budget files, financial management files, and other files 
relating to appropriations, disbursements, and transactions. Master 
files of the Fiscal Management Information System, which contains data 
on Federally funded highway projects, are proposed for permanent 
retention.
    15. Department of the Treasury, Internal Revenue Service (N1-58-09-
11, 1 item, 1 temporary item). Master files of an electronic 
information system used to identify and assess penalties against 
taxpayers who fail to provide accurate taxpayer identification numbers.
    16. Department of the Treasury, Internal Revenue Service (N1-58-09-
14, 1 item, 1 temporary item). Master files of an electronic 
information system used to measure results of the Earned Income Tax 
Credit (EITC) and non-EITC research initiatives.
    17. Department of the Treasury, Internal Revenue Service (N1-58-09-
15, 3 items, 3 temporary items). Inputs, outputs, and master files of 
an electronic information system that contains data concerning certain 
small businesses in California.
    18. Department of the Treasury, Internal Revenue Service (N1-58-09-
16, 1 item, 1 temporary item). Electronic records containing taxpayer 
name, address, social security number, and latest tax year information.
    19. Department of the Treasury, Internal Revenue Service (N1-58-09-
17, 1 item, 1 temporary item). Lists and extracts containing data on 
individuals who did not itemize deductions on their Federal income tax 
return that is used to allow states to identify those to whom they need 
not issue Form 1099-G.
    20. Department of the Treasury, Internal Revenue Service (N1-58-09-
18, 1 item, 1 temporary item). Electronic data on taxpayers which is 
provided to states for child support enforcement purposes.
    21. Department of the Treasury, Internal Revenue Service (N1-58-09-
19, 1 item, 1 temporary item). Electronic data provided to the 
Department of Labor to identify employers who misclassify employees as 
independent contractors.
    22. Department of the Treasury, Internal Revenue Service (N1-58-09-
20, 1 item, 1 temporary item). Master files of an electronic 
information system used to match delinquent Federal tax accounts 
against a database of recipients of state tax refunds.
    23. Department of the Treasury, Internal Revenue Service (N1-58-09-
21, 2 items, 2 temporary items). Master files and outputs of an 
electronic information system used to identify individuals who claim 
Medicare benefits but also are employed and have medical benefits.
    24. Department of the Treasury, Internal Revenue Service (N1-58-09-
22, 1 item, 1 temporary item). Electronic data concerning taxpayers 
provided to states for their use for compliance purposes.
    25. Department of the Treasury, Internal Revenue Service (N1-58-09-
23 1 item, 1 temporary item). Electronic data containing zip code and 
social security number information which is provided to states for 
compliance purposes.
    26. Department of the Treasury, Internal Revenue Service (N1-58-09-
24, 1 item, 1 temporary item). Electronic data relating to business tax 
returns, extracted from certain IRS tax forms.
    27. Environmental Protection Agency, Agency-wide (N1-412-09-1, 2 
items, 1 temporary item). Working data contained in an electronic 
information system used to manage the agency's budget processes. Final 
data is proposed for permanent retention, including submissions for the 
Office of Management and Budget, the President's budget, and 
congressional budget justifications.
    28. Environmental Protection Agency, Office of Water (N1-412-08-5, 
2 items, 1 temporary item). Project working papers and administrative 
correspondence generated or gathered during method development in 
support of the agency's direct Federal implementation of drinking water 
programs under the Safe Drinking Water Act. Proposed for permanent 
retention are Lab Approval Program and Method Development records 
required under the Safe Drinking Water Act that may be used as a basis 
for regulatory decisions or the elevation of regulatory priorities 
related to drinking water programs.
    29. Equal Employment Opportunity Commission, Office of 
Communications and Legislative Affairs (N1-403-09-1, 3 items, 2 
temporary items). Biographical information relating to Presidential 
nominations of members of the Commission and the agency General Counsel 
as well as briefing books relating to such nominations. Proposed for 
permanent retention are files relating to pending and proposed 
legislation.


[[Page 23436]]


    Dated: May 14, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E9-11756 Filed 5-18-09; 8:45 am]
BILLING CODE 7515-01-P