[Federal Register Volume 74, Number 95 (Tuesday, May 19, 2009)]
[Notices]
[Pages 23434-23436]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-11756]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
June 18, 2009. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1228.24(b)(3).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending:
1. Department of the Army, Agency-wide (N1-AU-09-19, 1 item, 1
temporary item). Master files associated with an electronic information
system that supports the development of training plans.
2. Department of the Army, Agency-wide (N1-AU-09-26, 1 item, 1
temporary item). Master files associated with an electronic information
system that contains data on simulated battle environments and
scenarios and is used to supplement live training exercises.
3. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-09-1, 2 items, 2 temporary items). Case files on
individual divers that include training, certification, and medical
records.
4. Department of Health and Human Services, Food and Drug
Administration (N1-88-09-2, 19 items, 19 temporary items). Field office
work plans and accomplishment reports, records related to commissioning
state and local officials to perform regulatory inspections and
investigations, copies of state commissioning program contract and
grant records, records documenting evaluations of state inspectors,
records relating to the Shelf Life Extension and Government-wide
Quality Assurance programs, notes taken by inspectors during
inspections, and records relating to laboratory proficiency testing.
5. Department of Homeland Security, Agency-wide (N1-563-09-7, 3
items, 3 temporary items). Data relating to lawful permanent residents
of the United States which is no longer needed.
6. Department of Homeland Security, Office of the General Counsel
(N1-563-
[[Page 23435]]
09-6, 4 items, 4 temporary items). Case files on information law and
intellectual property issues, such as patent and trademarks, copyright,
and trade secrets.
7. Department of Homeland Security, Privacy Office (N1-563-09-5, 3
items, 3 temporary items). Privacy impact assessments, privacy
threshold analyses, and system of records notices.
8. Department of the Interior, National Park Service (N1-79-08-6, 4
items, 2 temporary items). Records relating to routine partnership
relationships and administration of the partnership program. Proposed
for permanent retention are records relating to the planning and
development of partnership policies and programs as well as case files
and other records that document significant and/or long-term
partnerships.
9. Department of Justice, Civil Rights Division (N1-60-08-20, 3
items, 1 temporary item). Land use case files generated under the
Religious Land Use and Institutionalized Persons Act of 2000 that do
not go beyond the pre-investigative stage. Proposed for permanent
retention are land use case files that go further than this stage as
well as all appellate files.
10. Department of Justice, Federal Bureau of Investigation (N1-65-
09-9, 1 item, 1 temporary item). Information collected under an order
of the Foreign Intelligence Surveillance Court that was collected in
error.
11. Department of Justice, Federal Bureau of Investigation (N1-65-
09-10, 4 items, 4 temporary items). Training and certification records
maintained by the Laboratory Division's latent print unit.
12. Department of Transportation, Federal Highway Administration
(N1-406-08-4, 17 items, 17 temporary items). Records of the Office of
Civil Rights, including such records as administrative files,
affirmative action plans, budget files, training materials, complaint
files, and records relating to Title VI implementation.
13. Department of Transportation, Federal Highway Administration
(N1-406-08-6, 17 items, 13 temporary items). Records of the Office of
Research, Development, and Technology, including such records as
working files, drafts, correspondence, research files, routine
drawings, copies of forensic files, uncaptioned photographs, and
technical files. Proposed for permanent retention are such records as
record copies of Public Roads Magazine, captioned photographs, and
published technical reports.
14. Department of Transportation, Federal Highway Administration
(N1-406-08-10, 30 items, 29 temporary items). Records of the Office of
the Chief Financial Officer, including such records as administrative
files, budget files, financial management files, and other files
relating to appropriations, disbursements, and transactions. Master
files of the Fiscal Management Information System, which contains data
on Federally funded highway projects, are proposed for permanent
retention.
15. Department of the Treasury, Internal Revenue Service (N1-58-09-
11, 1 item, 1 temporary item). Master files of an electronic
information system used to identify and assess penalties against
taxpayers who fail to provide accurate taxpayer identification numbers.
16. Department of the Treasury, Internal Revenue Service (N1-58-09-
14, 1 item, 1 temporary item). Master files of an electronic
information system used to measure results of the Earned Income Tax
Credit (EITC) and non-EITC research initiatives.
17. Department of the Treasury, Internal Revenue Service (N1-58-09-
15, 3 items, 3 temporary items). Inputs, outputs, and master files of
an electronic information system that contains data concerning certain
small businesses in California.
18. Department of the Treasury, Internal Revenue Service (N1-58-09-
16, 1 item, 1 temporary item). Electronic records containing taxpayer
name, address, social security number, and latest tax year information.
19. Department of the Treasury, Internal Revenue Service (N1-58-09-
17, 1 item, 1 temporary item). Lists and extracts containing data on
individuals who did not itemize deductions on their Federal income tax
return that is used to allow states to identify those to whom they need
not issue Form 1099-G.
20. Department of the Treasury, Internal Revenue Service (N1-58-09-
18, 1 item, 1 temporary item). Electronic data on taxpayers which is
provided to states for child support enforcement purposes.
21. Department of the Treasury, Internal Revenue Service (N1-58-09-
19, 1 item, 1 temporary item). Electronic data provided to the
Department of Labor to identify employers who misclassify employees as
independent contractors.
22. Department of the Treasury, Internal Revenue Service (N1-58-09-
20, 1 item, 1 temporary item). Master files of an electronic
information system used to match delinquent Federal tax accounts
against a database of recipients of state tax refunds.
23. Department of the Treasury, Internal Revenue Service (N1-58-09-
21, 2 items, 2 temporary items). Master files and outputs of an
electronic information system used to identify individuals who claim
Medicare benefits but also are employed and have medical benefits.
24. Department of the Treasury, Internal Revenue Service (N1-58-09-
22, 1 item, 1 temporary item). Electronic data concerning taxpayers
provided to states for their use for compliance purposes.
25. Department of the Treasury, Internal Revenue Service (N1-58-09-
23 1 item, 1 temporary item). Electronic data containing zip code and
social security number information which is provided to states for
compliance purposes.
26. Department of the Treasury, Internal Revenue Service (N1-58-09-
24, 1 item, 1 temporary item). Electronic data relating to business tax
returns, extracted from certain IRS tax forms.
27. Environmental Protection Agency, Agency-wide (N1-412-09-1, 2
items, 1 temporary item). Working data contained in an electronic
information system used to manage the agency's budget processes. Final
data is proposed for permanent retention, including submissions for the
Office of Management and Budget, the President's budget, and
congressional budget justifications.
28. Environmental Protection Agency, Office of Water (N1-412-08-5,
2 items, 1 temporary item). Project working papers and administrative
correspondence generated or gathered during method development in
support of the agency's direct Federal implementation of drinking water
programs under the Safe Drinking Water Act. Proposed for permanent
retention are Lab Approval Program and Method Development records
required under the Safe Drinking Water Act that may be used as a basis
for regulatory decisions or the elevation of regulatory priorities
related to drinking water programs.
29. Equal Employment Opportunity Commission, Office of
Communications and Legislative Affairs (N1-403-09-1, 3 items, 2
temporary items). Biographical information relating to Presidential
nominations of members of the Commission and the agency General Counsel
as well as briefing books relating to such nominations. Proposed for
permanent retention are files relating to pending and proposed
legislation.
[[Page 23436]]
Dated: May 14, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-11756 Filed 5-18-09; 8:45 am]
BILLING CODE 7515-01-P