[Federal Register Volume 74, Number 86 (Wednesday, May 6, 2009)]
[Notices]
[Pages 21009-21011]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-10490]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 5, 2009. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001
    E-mail: [email protected].
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and

[[Page 21010]]

some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Research Service (N1-
310-08-3, 5 items, 3 temporary items). Scanned versions of records 
accumulated by the Office of the Administrator relating to substantive 
agency functions and activities, records documenting routine 
administrative matters, and tracking and management reports generated 
from an electronic information system used to track records sent to the 
Office of the Administrator. Proposed for permanent retention are paper 
copies of substantive records accumulated by the Office of the 
Administrator and master files of an electronic information system used 
to track these records.
    2. Department of the Army, Agency-wide (N1-AU-09-9, 1 item, 1 
temporary item). Master files associated with an electronic information 
system used to track audits and audit follow-up, including 
administrative matters associated with audits.
    3. Department of the Army, Agency-wide (N1-AU-09-23, 1 item, 1 
temporary item). Master files associated with an electronic information 
system used for after action reviews of battle training exercises.
    4. Department of the Army, Agency-wide (N1-AU-09-24, 1 item, 1 
temporary item). Master files associated with an electronic information 
system used by installation training centers for battle simulation 
exercises.
    5. Department of the Army, Agency-wide (N1-AU-09-25, 1 item, 1 
temporary item). Master files associated with an electronic information 
system used to study and analyze battle training exercises.
    6. Department of Commerce, National Telecommunications and 
Information Administration (N1-417-08-1, 6 items, 6 temporary items). 
Electronic and paper records relating to the digital television 
converter box coupon program.
    7. Department of Defense, Defense Commissary Agency (N1-506-09-1, 1 
item, 1 temporary item). Master files of an electronic information 
system that contains information concerning agency employees, such as 
pay grade, job series, race, and years of service.
    8. Department of Defense, Defense Security Service (N1-446-09-2, 1 
item, 1 temporary item). Registers, forms, and other records used to 
document receipt, disclosure, and disposal of Top Secret documents that 
contain compartmented information.
    9. Department of Health and Human Services, Food and Drug 
Administration (N1-88-09-3, 14 items, 14 temporary items). Master files 
for electronic information systems used for regulatory and 
administrative workflow management, records relating to regulated 
imports, files on regulated firms and facilities, and laboratory 
analytical documentation and reports.
    10. Department of Homeland Security, National Protection and 
Programs Directorate (N1-563-08-35, 3 items, 3 temporary items). Master 
files and outputs of an electronic information system used to identify 
individuals who have remained in the United States beyond their 
authorized stay.
    11. Department of the Interior, Office of the Secretary (N1-48-08-
5, 2 items, 1 temporary item). Travel records of high level agency 
officials other than the Secretary of the Interior, including 
invitations, travel vouchers, itineraries, and briefing books. Travel 
records accumulated by the Secretary of the Interior are proposed for 
permanent retention.
    12. Department of the Interior, National Business Center (N1-48-08-
4, 11 items, 11 temporary items). Electronic records relating to such 
payroll matters as benefits, debt management, leave and earnings, and 
the creation of W-2 forms.
    13. Department of the Interior, National Business Center (N1-48-08-
7, 1 item, 1 temporary item). Electronic records containing data 
relating to safety and health matters collected from the interagency 
wildland fire community.
    14. Department of the Interior, National Business Center (N1-48-08-
19, 1 item, 1 temporary item). Electronic records relating to 
management of the National Fire Plan, which relates to such matters as 
hazardous fuel reduction, burned area rehabilitation, and community 
assistance activities. These records are duplicative of records 
maintained by the Department's Office of Wildland Fire Coordination.
    15. Department of the Interior, Bureau of Land Management (N1-49-
08-2, 7 items, 6 temporary items). Records relating to the development 
and management, including quality assurance, of databases relating to 
safety and environmental matters. Also included are master files 
containing data relating to inspections of agency facilities and 
equipment and corrective actions needed. Proposed for permanent 
retention are master files of an electronic information system used in 
connection with the management and cleanup of abandoned mines and other 
hazardous waste sites.
    16. Department of Justice, Bureau of Prisons (N1-129-09-15, 1 item, 
1 temporary item). Records included in an electronic information system 
used to document inmates' medical histories and medical care.
    17. Department of Justice, Bureau of Prisons (N1-129-09-16, 1 item, 
1 temporary item). Master files of an electronic information system 
used to track inmates who are released early, contingent on successful 
completion of a drug abuse treatment program.
    18. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-09-4, 2 items, 2 temporary items). Records relating to 
registering or granting permits for boats, weapons, hunting and 
fishing, and similar matters. Also included are copies of polygraph 
examination records accumulated during criminal investigations.

[[Page 21011]]

    19. Department of State, Bureau of Population, Refugees, and 
Migration (N1-59-09-7, 2 items, 2 temporary items). Master files and 
outputs of an electronic information system used in connection with 
such activities as the development of the Bureau's budget requests, 
monitoring disbursements, and reporting to the Department, Congress, 
and the Office of Management and Budget.
    20. Department of Transportation, Federal Highway Administration 
(N1-406-09-5, 4 items, 2 temporary items). Data concerning motor 
vehicle registrations and the issuance of drivers' licenses that is on 
the agency's Web site as well as data that is published in the agency's 
annual highway statistics report. Master files of the electronic 
information system that contains this data are proposed for permanent 
retention along with outputs that are not published in the annual 
highway statistics report. The annual published report has been 
approved for permanent retention in a separate schedule.
    21. Department of the Treasury, Departmental Offices (N1-56-09-2, 3 
items, 3 temporary items). Master files, inputs, and outputs of an 
electronic information system used to manage the Federal Financing 
Bank's loan portfolio.
    22. Department of the Treasury, Internal Revenue Service (N1-58-09-
8, 2 items, 2 temporary items). Applications for tax credits for 
developing and implementing clean coal technologies.
    23. Environmental Protection Agency, Agency-wide (N1-412-09-5, 3 
items, 2 temporary items). Records relating to environmental 
achievement awards, consisting of records of routine awards, as well as 
non-substantive documentation relating to significant awards, such as 
records relating to arrangements for and summaries of awards 
ceremonies. Major documentation of significant awards, including 
Presidential awards, is proposed for permanent retention.
    24. Federal Communications Commission, Office of Media Relations 
(N1-173-09-1, 5 items, 5 temporary items). Records relating to the 
agency's public Web site, including Web content and management and 
operations records.
    25. Federal Maritime Commission, Office of the Inspector General 
(N1-358-09-1, 1 item, 1 temporary item). Master files of an electronic 
information system that is used for tracking audits and evaluations.
    26. Office of the Director of National Intelligence, National 
Counterterrorism Center (N1-576-09-1, 1 item, 1 temporary item). Master 
files of an electronic information system that contains data relating 
to individuals engaged in or suspected of involvement in terrorist 
activities.
    27. Railroad Retirement Board, Office of Programs (N1-184-09-1, 1 
item, 1 temporary item). Records maintained in the agency's claims 
imaging system, consisting of applications for benefits under the 
Railroad Retirement Act and Railroad Unemployment Insurance Act and 
related records. This schedule only covers records maintained in this 
system, which was implemented in October 2001. Older applications for 
retirement benefits that pre-date this system have been appraised as 
permanent and will be scheduled separately.

    Dated: April 30, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-10490 Filed 5-5-09; 8:45 am]
BILLING CODE 7515-01-P