[Federal Register Volume 74, Number 86 (Wednesday, May 6, 2009)]
[Notices]
[Pages 20932-20933]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-10417]



[[Page 20932]]

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0062]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to Add a New System of Records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This Action will be effective without further notice on June 5, 
2009 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Freedom of Information Act/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 
Defense Finance and Accounting Service, 8899 E. 56th Street, 
Indianapolis, IN 46249-0150.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242-
6631.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 30, 2009, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated December 12, 2000, 65 FR 239.

    Dated: April 30, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7335c

System name:
    Civilian Pay Accounting Bridge Records.

System location:
    Defense Finance and Accounting Service, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

Categories of individuals covered by the system:
    United States (U.S.) Air Force, Army, Navy, Marine Corps, active, 
reserve, and guard members, Defense Security Service and National 
Geospatial-Intelligence Agency civilian employees, Department of 
Defense (DoD) civilian employees and other Federal civilian employees 
paid by appropriated funds and whose pay is processed by the Defense 
Finance and Accounting Service.

Categories of records in the system:
    Name, Social Security Number (SSN), address, telephone number and 
accounting data.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations, Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4, 31 U.S.C. 
Sections 3511 and 3513, and E.O. 9397 (SSN).

Purpose(s):
    To provide a bridge or link between the Defense Civilian Payroll 
System (DCPS) and the Civilian Pay Accounting Interface System (CPAIS). 
This system will create pay information files from DCPS. The pay 
information files will contain civilian payroll costs and manpower 
data; this data will then be provided to the U.S. Air Force accounting 
activities for processing. The system contains information on other 
than U.S. Air Force civilian employees; however, the CPAIS system will 
not use the non-Air Force data other than to transmit it directly to 
the General Accounting and Finance System (GAFS).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and hard copy output products.

Retrievability:
    Name or Social Security Number (SSN).

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who 
are properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and digital signatures are used 
to control access to the system data, and procedures are in place to 
deter and detect browsing and unauthorized access. Physical and 
electronic access are limited to persons responsible for servicing and 
authorized to use the system.

Retention and disposal:
    Records may be temporary in nature and deleted when actions are 
completed, superseded, obsolete, or no longer needed. Pay affecting 
records may be cut off at the end of the payroll year, and then 
destroyed up to 6 years and 3 months after cutoff. Records are 
destroyed by degaussing the electronic media and recycling hardcopy 
records. The recycled hardcopies are destroyed by shredding, burning, 
or pulping.

System manager(s) and address:
    Defense Finance and Accounting Service, Denver, System Management 
Directorate, Accounting and Cash Systems, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 8899 East 56th Street, 
Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number, 
current address, telephone number, and provide a reasonable description 
of what they are seeking.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
8899 East 56th Street, Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number, 
current address, and telephone number.

[[Page 20933]]

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 8899 
East 56th Street, Indianapolis, IN 46249-0150.

Record source categories:
    From the Defense Civilian Payroll System, the individual concerned, 
and DoD Components or Federal agencies whose civilian employees are 
paid by the Defense Civilian Payroll System.

Exemptions claimed for the system:
    None.

[FR Doc. E9-10417 Filed 5-5-09; 8:45 am]
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