[Federal Register Volume 74, Number 86 (Wednesday, May 6, 2009)]
[Notices]
[Pages 20935-20936]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-10415]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2009-0029]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Add a System of Records.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on June 5, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Ben Swilley at (703) 696-6489.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on April 30, 2009 to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: April 30, 2009.
Morgan E. Frazier,
OSD Federal Register Liaison Officer, Department of Defense.
F036 AFPC R

System Name:
    Air Force Personnel Accountability and Assessment System (AFPAAS).

System location:
    Space and Naval Warfare Systems Center, 53560 Hull Street, San 
Diego, CA 92152-5001.

[[Page 20936]]

Categories of individuals covered by the system:
    Air Force personnel (military, civilian, National Guard, Reserves) 
and their family members; non-appropriated fund employees; contractors 
and their family members who are involved in a natural or other man-
made major disaster; catastrophic event; or in support of the Global 
War on Terrorism.

Categories of records in the system:
    Individual's full name; home and duty stations addresses; home, 
business, and cell telephone numbers; military/civilian status; marital 
status; Social Security Number (SSN); dates of birth; Unit 
Identification Code (UIC); date of last contact; insurance company; 
Federal Emergency Management Agency (FEMA) number; email address; 
dependent information; father/mother name and address, designated 
person's name and address; contracting agency and telephone number (if 
contractor); beneficiary information; witness signature, rank, and 
grade; travel orders/vouchers; assessment date; needs assessment 
information; type of event; category classification (employee 
affiliation i.e. active duty, guard, reserve, contractor, family 
member); and command information.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; DoDI 3001.02, Personnel 
Accountability in conjunction with Natural or Manmade Disasters; AFI 
10-218, Personnel Accountability in conjunction with Natural Disasters 
or National Emergencies and E.O. 9397 (SSN).

Purpose(s):
    To assess disaster-related needs (i.e., status of family members, 
housing, medical, financial assistance, employment, pay and benefits, 
transportation, child care, pastoral care/counseling, and general legal 
matters) of Air Force personnel and their families who have been 
involved in a natural or other man-made major disaster or catastrophic 
event.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Air Force's compilation of systems of records notices also apply to 
this system and can be viewed at the Defense Privacy Office Web site.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name, Social Security Number (SSN) and date of birth.

Safeguards:
    Password controlled system, file, and element access is based on 
predefined need-to-know. Physical access to terminals, terminal rooms, 
buildings and activities' grounds are controlled by locked terminals 
and rooms, guards, personnel screening and visitor registers.

Retention and disposal:
    Event and recovery assistance records are destroyed two years after 
all actions are completed.

System manager(s) and address:
    Deputy Chief Air Expeditionary Force and Personnel Operations 
Division, Headquarters Air Force Personnel Center, 550 C. Street West, 
Randolph Air Force Base, Texas 78150-4733.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Deputy Chief Air Expeditionary Force and Personnel Operations 
Division, Headquarters Air Force Personnel Center, 550 C. Street West, 
Randolph Air Force Base, Texas 78150-4733.
    The request should include individual's full name, Social Security 
Number (SSN), address, date of birth, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Deputy 
Chief Air Expeditionary Force and Personnel Operations Division, 
Headquarters Air Force Personnel Center, 550 C. Street West, Randolph 
Air Force Base, Texas 78150-4733.
    The request should include individual's full name, Social Security 
Number (SSN), address, date of birth, and signature.

Contesting record procedures:
    The Air Force's rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Secretary of the Air Force Instruction 33-332; 32 CFR part 806; or may 
be obtained from the system manager.

Record source categories:
    Individual; personnel files; Needs Assessment Survey; Defense 
Manpower Data Center; Defense Civilian Personnel Data System (DCPDS); 
command personnel and Defense Enrollment Eligibility Reporting System 
(DEERS).

Exemptions claimed for the system:
    None.

[FR Doc. E9-10415 Filed 5-5-09; 8:45 am]
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