[Federal Register Volume 74, Number 80 (Tuesday, April 28, 2009)]
[Notices]
[Pages 19211-19213]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-9662]


-----------------------------------------------------------------------

DEPARTMENT OF EDUCATION


Privacy Act of 1974; System of Records--Teacher Survey Response 
Incentive System

AGENCY: Institute of Education Sciences, Department of Education.

ACTION: Notice of a new system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, as amended 
(Privacy Act), the Department of Education (Department) publishes this 
notice of a new system of records entitled ``Teacher Survey Response 
Incentive System'' (18-13-22).
    The Teacher Survey Response Incentive System is used to mail 
incentive payments to respondents in a Teacher Survey being conducted 
by the National Study on Alternate Assessments and will include 
respondent teacher names and contact information.

DATES: The Department seeks comment on the new system of records 
described in this notice, in accordance with the requirements of the 
Privacy Act. We must receive your comments about this new system of 
records on or before May 28, 2009.
    The Department filed a report describing the new system of records

[[Page 19212]]

covered by this notice with the Chair of the Senate Committee on 
Homeland Security and Governmental Affairs, the Chair of the House 
Committee on Oversight and Government Reform, and the Administrator of 
the Office of Information and Regulatory Affairs, Office of Management 
and Budget (OMB) on April 23, 2009. This system of records will become 
effective at the later date of--(1) the expiration of the 40-day period 
for OMB review on June 2, 2009; or (2) May 28, 2009, unless the system 
of records needs to be changed as a result of public comment or OMB 
review.

ADDRESSES: Address all comments about this proposed system of records 
to Kristen Lauer, PhD, National Center for Special Education Research, 
Institute of Education Sciences, U.S. Department of Education, 555 New 
Jersey Avenue, NW., Room 508H, Washington, DC 20208-5550. If you prefer 
to send comments through the Internet, use the following address: 
[email protected].
    You must include the term ``Teacher Survey Response Incentive 
System'' in the subject line of your electronic message.
    During and after the comment period, you may inspect all comments 
about this notice at the Department in room 508H, 555 New Jersey 
Avenue, NW., Washington, DC, between the hours of 8 a.m. and 4:30 p.m., 
Eastern time, Monday through Friday of each week except Federal 
holidays.

Assistance to Individuals With Disabilities in Reviewing the Rulemaking 
Record

    On request, we will supply an appropriate aid, such as a reader or 
print magnifier, to an individual with a disability who needs 
assistance to review the comments or other documents in the public 
rulemaking record for this notice. If you want to schedule an 
appointment for this type of aid, please contact the person listed 
under FOR FURTHER INFORMATION CONTACT.

FOR FURTHER INFORMATION CONTACT: Kristen Lauer, National Center for 
Special Education Research, Institute of Education Sciences, U.S. 
Department of Education, 555 New Jersey Avenue, NW., Room 508H, 
Washington, DC 20208-5550. Telephone: (202) 219-0377. If you use a 
telecommunications device for the deaf (TDD), call the Federal Relay 
Service (FRS), toll free, at 1-800-877-8339.
    Individuals with disabilities can obtain this document in an 
alternative format (e.g., Braille, large print, audiotape, or computer 
diskette) on request to the contact person listed in this section.

SUPPLEMENTARY INFORMATION: 

Introduction

    The Privacy Act (5 U.S.C. 552a(e)(4)) requires the Department to 
publish in the Federal Register this notice of a new system of records 
maintained by the Department. The Department's regulations implementing 
the Privacy Act are contained in part 5b of title 34 of the Code of 
Federal Regulations (CFR).
    The Privacy Act applies to a record about an individual that is 
maintained in a system of records from which individually identifying 
information is retrieved by a unique identifier associated with each 
individual, such as a name or social security number. The information 
about each individual is called a ``record,'' and the system, whether 
manual or computer-based, is called a ``system of records.''
    The Privacy Act requires each agency to publish a notice of a 
system of records in the Federal Register and to submit, whenever the 
agency publishes a new system of records or makes a significant change 
to an established system of records, a report to the Administrator of 
the Office of Information and Regulatory Affairs, OMB. Each agency is 
also required to send copies of the report to the Chair of the 
Committee on Oversight and Government Reform of the House of 
Representatives, and to the Chair of the Committee on Homeland Security 
and Governmental Affairs of the Senate. These reports are intended to 
permit an evaluation of the probable effect of the proposal on the 
privacy rights of individuals.

Electronic Access to This Document

    You can view this document, as well as all other documents of this 
Department published in the Federal Register, in text or Adobe Portable 
Document Format (PDF) on the Internet at the following site: http://www.ed.gov/news/fedregister/index.html.
    To use PDF you must have Adobe Acrobat Reader, which is available 
free at this site. If you have questions about using PDF, call the U.S. 
Government Printing Office (GPO), toll free, at 1-888-293-6498; or in 
the Washington, DC, area at (202) 512-1530.

    Note:  The official version of this document is the document 
published in the Federal Register. Free Internet access to the 
official edition of the Federal Register and the Code of Federal 
Regulations is available on GPO Access at: http://www.gpoaccess.gov/nara.


    Dated: April 23, 2009.
Sue Betka,
Acting Director, Institute of Education Sciences.
    For the reasons discussed in the preamble, the Acting Director of 
the Institute of Education Sciences (IES), U.S. Department of Education 
(the Department), publishes a notice of a new system of records to read 
as follows:
SYSTEM NUMBER:
    18-13-22

SYSTEM NAME:
    Teacher Survey Response Incentive System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATIONS:
    (1) National Center for Education Statistics, Institute of 
Education Sciences, 1990 K Street, NW., Washington, DC 20006-1103.
    (2) SRI International, 333 Ravenswood Ave., Menlo Park, CA 94025-
3493 (contractor).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The Teacher Survey Response Incentive System contains records of 
respondents to the Teacher Survey being administered as part of the 
National Study on Alternate Assessments Teacher Survey.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The Teacher Survey Response Incentive System contains records, 
including name and contact information, necessary for mailing incentive 
checks to survey respondents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Teacher Survey is part of the National Study on Alternate 
Assessments, which is authorized by section 664(c) of the Individuals 
with Disabilities Education Act (20 U.S.C. 1464(c)). This Study is also 
authorized under sections 171(b) and 173 of the Education Sciences 
Reform Act of 2002 (ESRA) (20 U.S.C. 9561(b) and 9563).

PURPOSE(S):
    The information contained in the records maintained in this system 
is used for the following purpose: To allow the Department's contractor 
administering the National Study on Alternate Assessments (NSAA) 
Teacher Survey to mail response incentive checks to respondents who 
complete the survey.

[[Page 19213]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Department may disclose information contained in a record in 
this system of records without the consent of the individual if the 
disclosure is compatible with the purposes for which the record was 
collected. The Department may make these disclosures on a case-by-case 
basis, or, if the Department has complied with the computer matching 
requirements of the Computer Matching and Privacy Protection Act of 
1988, as amended, under a computer matching agreement. Any disclosure 
of individually identifiable information from a record in this system 
must also comply with the requirements of section 183 of the ESRA (20 
U.S.C. 9573) providing for confidentiality standards that apply to all 
collections, reporting and publication of data by IES.
    Contract Disclosure. If the Department contracts with an entity to 
perform any function that requires disclosing records to the 
contractor's employees, the Department may disclose the records to 
those employees. Before entering into such a contract, the Department 
shall require the contractor to maintain Privacy Act safeguards as 
required under 5 U.S.C. 552a(m) with respect to the records in the 
system.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable to this system of records notice.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in a database on the Department's and the 
contractor's secure servers and in other electronic storage media.

RETRIEVABILITY:
    Records are retrieved by respondent name.

SAFEGUARDS:
    Access to the records is limited to authorized personnel only. All 
physical access to the Department's site and to the site of the 
Department's contractor where this system of records is maintained, is 
controlled and monitored by security personnel who check each 
individual entering the buildings for his or her employee or visitor 
badge.
    The computer system employed by the Department and by the 
Department's contractor offers a high degree of resistance to tampering 
and circumvention. This security system limits data access to 
Department and contract staff on a need-to-know basis, and controls an 
individual user's ability to access and alter records within the 
system.

RETENTION AND DISPOSAL:
    Source records for Teachers Survey Response Incentive System input 
are destroyed after the information has been entered into the system 
and verified, in accordance with the National Archives and Records 
Administration General Records Schedules (GRS) 20, Item 2a(4). System 
records are destroyed/deleted when 2 years old, in accordance with GRS 
23, Item 8.

SYSTEM MANAGER(S) AND ADDRESS:
    Contracting Officer's Representative (COR), National Study on 
Alternate Assessments, National Center for Special Education Research, 
Institute of Education Sciences, U.S. Department of Education, 555 New 
Jersey Avenue, NW., Washington, DC 20208-5550.

NOTIFICATION PROCEDURE:
    If you wish to determine whether a record exists regarding you in 
the system of records, contact the system manager. Your request must 
meet the requirements of regulations in 34 CFR 5b.5, including proof of 
identity.

RECORD ACCESS PROCEDURE:
    If you wish to gain access to your record in the system of records, 
contact the system manager at the address listed under, SYSTEM MANAGER 
AND ADDRESS. Your request should contain your full name, address, and 
telephone number. Your request must meet the requirements of 
regulations in 34 CFR 5b.5, including proof of identity.

CONTESTING RECORD PROCEDURE:
    If you wish to contest the content of a record regarding you in the 
system of records, contact the system manager. Your request must meet 
the requirements of the regulations in 34 CFR 5b.7, including proof of 
identity.

RECORD SOURCE CATEGORIES:
    Information, including name and contact information, maintained in 
this system of records is taken from teachers who respond to the 
Teacher Survey, which is being administered as part of the National 
Study on Alternate Assessments.

EXEMPTIONS CLAIMED FOR THIS SYSTEM:
    None.

[FR Doc. E9-9662 Filed 4-27-09; 8:45 am]
BILLING CODE 4000-01-P