[Federal Register Volume 74, Number 74 (Monday, April 20, 2009)]
[Notices]
[Pages 17997-17999]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-8987]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
20, 2009. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:

Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001
E-mail: [email protected].
FAX: 301-837-3698.

    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.

[[Page 17998]]

    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-09-1, 2 items, 2 temporary items). Records relating to the 
designation of contracting officers and contracting officer's technical 
representatives.
    2. Department of Homeland Security, National Protection and 
Programs Directorate (N1-563-08-31, 12 items, 9 temporary items). 
Incident reports not related to catastrophic events, working papers 
associated with the development of National Infrastructure Protection 
Plans and Sector-Specific Plans, special events and exercises files, 
technology transition agreements, and vulnerability assessment reports 
and project files. Proposed for permanent retention are pre-event 
incident reports, catastrophic event incident reports, National 
Infrastructure Protection Plans, and Sector-Specific Plans.
    3. Department of Homeland Security, National Protection and 
Programs Directorate (N1-563-08-36, 7 items, 7 temporary items). 
Voluntary submissions of Critical Infrastructure Information received 
by the agency which meet the requirements for protection contained in 
Section 214 of the Homeland Security Protection Act of 2002. Also 
included is electronic workflow and processing information for all 
submissions, including those that do not meet protected critical 
infrastructure information requirements.
    4. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-09-3, 1 item, 1 temporary item). Master 
files of an electronic information system that tracks the status and 
results of fingerprint checks of aliens that are submitted to the 
Federal Bureau of Investigation.
    5. Department of the Interior, National Business Center (N1-48-08-
4, 11 items, 11 temporary items). Electronic records relating to such 
payroll processes as benefits, debt management, accounting, and tax 
withholding.
    6. Department of the Interior, National Business Center (N1-48-08-
7, 1 item, 1 temporary item). Electronic records contained in the 
Wildland Fire Safety and Health Reporting System, which contains data 
relating to fire safety and health issues received from the Federal 
firefighting community.
    7. Department of the Interior, National Business Center (N1-48-08-
19, 1 item, 1 temporary item). Electronic records contained in the 
National Fire Plan Operations and Reporting System, an inter-agency 
system used to manage the National Fire Plan. These records are 
duplicative of records maintained by the Office of Wildland Fire 
Coordination.
    8. Department of the Interior, National Business Center (N1-48-09-
2, 1 item, 1 temporary item). Master files of an electronic information 
system used to track aviation training.
    9. Department of the Interior, Bureau of Land Management (N1-49-09-
1, 1 item, 1 temporary item). Construction drawings, assembly diagrams, 
operation manuals, and other records that relate to equipment 
development projects for fire engines and other equipment used in 
firefighting.
    10. Department of the Interior, Bureau of Reclamation (N1-115-09-1, 
1 item, 1 temporary item). Master files associated with an electronic 
information system used for programming and budgeting for agency 
projects and activities.
    11. Department of the Interior, Bureau of Reclamation (N1-115-09-2, 
1 item, 1 temporary item). Master files associated with an electronic 
information system used for managing time and attendance of agency 
employees.
    12. Department of the Interior, Bureau of Reclamation (N1-115-09-3, 
1 item, 1 temporary item). Master files associated with an electronic 
information system used for managing Government-owned or leased assets 
other than real property.
    13. Department of the Interior, National Park Service (N1-79-08-8, 
5 items, 3 temporary items). Records relating to information and public 
image management, including such matters as library management, 
publications, and systems development. High level policy records and 
publications that relate to the agency's mission are proposed for 
permanent retention.
    14. Joint Staff, Office of the Chairman (N1-218-09-3, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains force structure data, including information concerning 
facilities, readiness, and weapons.
    15. Department of Justice, Executive Office for Immigration Review 
(N1-60-09-6, 2 items, 1 temporary item). Case files relating to 
complaints against immigration judges. Proposed for permanent retention 
is an electronic information system that tracks complaints and the 
final actions taken.
    16. Department of Justice, National Drug Intelligence Center (N1-
523-09-1, 2 items, 2 temporary items). Records of the digital evidence 
laboratory, including case files and derivative evidence documenting 
the examination of seized media and data.
    17. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-09-1, 1 item, 1 temporary item). Profiles consisting of criminal 
investigative data derived from the Department of the Navy Criminal 
Justice Information System. This system contains records relating to 
investigations of criminal matters and related judicial and 
administrative actions, which are covered by multiple items in 
previously approved schedules.
    18. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-09-2, 5 items, 5 temporary items). Short term copies of records 
relating to criminal and law enforcement investigations, including such 
records as copies of polygraph records, copies of investigative 
records, copies of records filed by ship, installation, or subject, and 
copies of investigative reports. Longer term copies of these records 
are filed separately.
    19. Department of Transportation, Federal Highway Administration 
(N1-406-08-7, 6 items, 3 temporary items). Web copies of records 
derived from the National Bridge Inventory System and data tables and 
graphs used for reporting to Congress. Proposed for permanent retention 
are master files of the National Bridge Inventory System, unit cost 
data relating to bridge construction, and reports on bridge 
construction.
    20. Department of Transportation, Federal Highway Administration 
(N1-406-09-1, 4 items, 3 temporary items). Records of the Office of 
Federal Lands Highway, including such records as administrative files, 
files relating to specific programs and projects, and emergency relief 
program files. Subject files relating to the Office's policies and 
procedures are proposed for permanent retention.
    21. Department of Transportation, Federal Highway Administration 
(N1-406-09-4, 23 items, 17 temporary

[[Page 17999]]

items). Records of the Office of Operations, including such records as 
administrative files, continuity of operations plans, legislative 
files, working papers, status and progress reports, training materials, 
and traffic control subject files. Proposed for permanent retention are 
such records as traffic control devices rulemaking files, rulemaking 
records relating to work zone safety, and size and weight reports and 
publications.
    22. Barry M. Goldwater Scholarship and Excellence in Education 
Foundation, Agency-wide (N1-508-09-1, 1 item, 1 temporary item). Case 
files on students who are awarded scholarships, including such records 
as applications, nominations, and payment requests.
    23. Environmental Protection Agency, Headquarters (N1-412-09-3, 1 
item, 1 temporary item). Master files of an electronic information 
system that enables Federal and non-Federal regulatory agencies to 
order audit samples for compliance testing and report the results.
    24. Environmental Protection Agency, Headquarters (N1-412-09-4, 2 
items, 2 temporary items). Master files of an electronic information 
system that supports the registration of fuel and fuel additives and 
includes compliance data related to fuels and additives.
    25. Environmental Protection Agency, Office of International 
Affairs (N1-412-07-66, 30 items, 17 temporary items). This schedule 
authorizes the agency to apply the existing disposition instruction to 
records regardless of recordkeeping medium. Records consisting 
primarily of administrative files or containing duplicative data from 
the State Department. The records cover such topics as the United 
Nations Environmental Program, special foreign currency, bilateral 
programs, reimbursable technical assistance, U.S. and Russia 
environmental agreement, laws of the sea and deep seabed mining, ocean 
dumping, oil pollution, Organization for Economic Cooperation and 
Development, World Health Organization, U.S. and Canadian relations, 
U.S. and Mexican relations, and international travel. Paper 
recordkeeping copies of these files were previously approved for 
disposal. Proposed for permanent retention are agreements, other 
formally issued documents, position papers, reports, pilot studies, and 
other significant documents relating to such matters as the U.S. and 
Russia environmental agreement, laws of the sea and deep seabed mining, 
oil pollution, NATO Committee on the Challenges of Modern Society, U.S. 
and Canadian relations, and the U.S. and Mexican relations, for which 
paper recordkeeping copies previously were approved as permanent.
    26. Equal Employment Opportunity Commission, Agency-wide (N1-403-
08-2, 9 items, 3 temporary items). Copies of correspondence received by 
the Chairman and forwarded to other offices for reply, chronological 
files, and routine appeals case files of the Office of Federal 
Operations. Proposed for permanent retention are such records as 
agendas, transcripts, and recordings of Commission meetings, Commission 
decision files, and significant appeals case files.
    27. Federal Open Market Committee, Secretariat (N1-82-09-1, 8 
items, 4 temporary items). Ad hoc trial-run records created when the 
Federal Open Market Committee experiments with economic projection 
processes. Included are individual submissions and related summaries 
and compilations. Records relating to projections that are adopted and 
used are proposed for permanent retention.
    28. National Archives and Records Administration, Office of Records 
Services--Washington, D.C. (N1-64-09-1, 1 item, 1 temporary item). 
Records relating to agency activities to assist other Federal agencies 
and non-Federal governmental entities in protecting and preserving 
records in the event of emergencies and natural disasters.
    29. National Archives and Records Administration, Office of the 
Archivist (N1-64-09-2, 1 item, 1 temporary item). Petitions sent to the 
Archivist of the United States requesting expedited release of certain 
Hillary Clinton White House documents. A sample of 36 petitions will be 
retained permanently in accordance with a previously approved schedule.
    30. Pension Benefit Guaranty Corporation, Agency-wide (N1-465-09-1, 
17 items, 15 temporary items). Records relating to such matters as 
budget and finance, communications, legal affairs, public and 
congressional relations, administrative issuances and policies, 
regulations, security, and personnel management. Proposed for permanent 
retention are historical administrative records, which include such 
files as significant legal opinions, regulations, and litigation cases, 
and historical policy records, which include such files as reports to 
the President and Congress, research files, directives and operating 
manuals, investment policy files, and organizational records.

    Dated: April 10, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-8987 Filed 4-17-09; 8:45 am]
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