[Federal Register Volume 74, Number 70 (Tuesday, April 14, 2009)]
[Notices]
[Pages 17172-17173]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-8432]



[[Page 17172]]

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DEPARTMENT OF DEFENSE

Office of Secretary

[Docket ID: DOD-2009-OS-0048]


Privacy Act of 1974; System of Records

AGENCY: Defense Threat Reduction Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Threat Reduction Agency is amending a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 14, 2009 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Freedom of Information and Privacy 
Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6201.

FOR FURTHER INFORMATION CONTACT: Ms. Brenda Carter at (703) 767-1771.

SUPPLEMENTARY INFORMATION: The Defense Threat Reduction Agency notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: April 9, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
HDTRA 019

SYSTEM NAME:
    Arms Control Inspection Planning System Records (March 17, 2009, 74 
FR 11355).

CHANGES:
* * * * *

SYSTEM NAME:
    Delete entry and replace with ``Arms Control Inspection Planning 
System.''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Arms Control Inspection Planning 
System, Program Lead, Operations Enterprise, Operations Branch, Defense 
Threat Reduction Agency, Room 4533, HQ Complex, 8725 John J. Kingman 
Rd., VA 22060-6201.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Arms Control Inspection 
Planning System, Program Lead, Operations Enterprise, Operations 
Branch, Defense Threat Reduction Agency, Room 4533, HQ Complex, 8725 
John J. Kingman Road, Ft. Belvoir, VA 22060-6201.
    Requests should contain individual's full name and Social Security 
Number (SSN).''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Arms Control Inspection 
Planning System, Program Lead, Operations Enterprise, Operations 
Branch, Defense Threat Reduction Agency, Room 4533, HQ Complex, 8725 
John J. Kingman Road, Ft. Belvoir, VA 22060-6201.
    Requests should contain individual's full name and Social Security 
Number (SSN).''
* * * * *

RECORD SOURCE CATEGORIES:
    Delete entry and replace with ``Individual, DTRA Officials, and 
assignment personnel.''
* * * * *
HDTRA 019

SYSTEM NAME:
    Arms Control Inspection Planning System

SYSTEM LOCATION:
    Defense Threat Reduction Agency, Room 4533, HQ Complex, 8725 John 
J. Kingman Road, VA 22060-6201.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals affiliated with the Defense Threat Reduction Agency, 
either by military assignment, civilian employment, or contractual 
support agreement. Individuals that are weapons inspectors, linguists, 
mission schedulers/planners, personnel assistants/specialists, portal 
rotation specialists, operation technicians, passport managers, 
clerical staff, and database management specialists.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual's name, Social Security Number (SSN), date of birth, 
city/state/country of birth, education, gender, race, civilian or 
military member, military rank, security clearance, occupational 
category, job organization and location, emergency locator information, 
and passport numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, Delegation of 
Authority; National Security Directive 41, Organizing to Manage On-site 
Inspection for Arms Control; and E.O. 9397 (SSN).

PURPOSE(S):
    To manage the Arms Control activities, including personnel 
resources, manpower/billet management, passport status, mission 
scheduling and planning, inspection team composition, inspector and 
transport list management, inspector training, and inspection 
notification generation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES OF STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders and electronic storage media.

RETRIEVABILITY:
    Records may be retrieved by name and/or Social Security Number 
(SSN), title, personnel type, and passport numbers.

SAFEGUARDS:
    Records are maintained in areas accessible only to Defense Threat 
Reduction Agency personnel who must use the records to perform their 
duties. The computer files are password protected with access 
restricted to authorized users. Records are secured in locked or 
guarded buildings, locked offices, or locked cabinets during non-

[[Page 17173]]

duty hours. Records are stored in a computer system with extensive 
intrusion safeguards.

RETENTION AND DISPOSAL:
    Records are maintained for as long as the individual is assigned to 
Defense Threat Reduction Agency (DTRA). Upon departure from DTRA, 
records concerning that individual are removed from the active file and 
retained in an inactive file for two years and then deleted.

SYSTEM MANAGER(S) AND ADDRESS:
    Arms Control Inspection Planning System, Program Lead, Operations 
Enterprise, Operations Branch, Defense Threat Reduction Agency, Room 
4533, HQ Complex, 8725 John J. Kingman Rd., VA 22060-6201.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to Arms Control Inspection Planning System, Program 
Lead, Operations Enterprise, Operations Branch, Defense Threat 
Reduction Agency, Room 4533, HQ Complex, 8725 John J. Kingman Road, Ft. 
Belvoir, VA 22060-6201.
    Requests should contain individual's full name and Social Security 
Number (SSN).

RECORD ACCESS PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to Arms Control Inspection Planning System, Program 
Lead, Operations Enterprise, Operations Branch, Defense Threat 
Reduction Agency, Room 4533, HQ Complex, 8725 John J. Kingman Road, Ft. 
Belvoir, VA 22060-6201.
    Requests should contain individual's full name and Social Security 
Number (SSN).

CONTESTING RECORD PROCEDURES:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11; 32 CFR part 318; or may be obtained from the Arms 
Control Inspection Planning System, Program Lead, Operations 
Enterprise, Operations Branch, Defense Threat Reduction Agency, Room 
4533, HQ Complex, 8725 John J. Kingman Road, Ft. Belvoir VA 22060-6201.

RECORD SOURCE CATEGORIES:
    Individual, DTRA Officials, and assignment personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

 [FR Doc. E9-8432 Filed 4-13-09; 8:45 am]
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