[Federal Register Volume 74, Number 56 (Wednesday, March 25, 2009)]
[Notices]
[Pages 12907-12909]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-6758]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 24, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.

[[Page 12908]]

    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-09-3, 2 items, 2 
temporary items). Master files and outputs of an electronic information 
system that contains enlisted promotion eligibility data such as date 
of birth, social security number, time in service, expiration of 
service, and misconduct indicators.
    2. Department of Homeland Security, Office of Cyber Security and 
Communications (N1-563-08-30, 8 items, 5 temporary items). Files 
accumulated by attendees of International Telecommunications Union 
meetings, non-significant telecommunication interoperability case 
studies, and technical assessments of communication technologies. 
Proposed for permanent retention are significant telecommunication 
interoperability case studies, the National Communications Capabilities 
Report, and the National Emergency Communications Plan.
    3. Department of Homeland Security, U.S. Secret Service (N1-87-09-
3, 7 items, 7 temporary items). Records relating to accreditation 
matters accumulated by the agency's James J. Rowley Training Center.
    4. Department of Homeland Security, U.S. Secret Service (N1-87-09-
4, 3 items, 3 temporary items). Records associated with an electronic 
information system used to report breaches in proprietary information. 
Included are master files, litigation records, and duplicate data 
stored on an external server.
    5. Department of Housing and Urban Development, Office of General 
Counsel (N1-207-09-5, 1 item, 1 temporary item). Master files of the 
Enterprise Tracking System, an electronic information system used to 
create, track, and process regulations, directives, dockets, and cases 
throughout the agency.
    6. Department of Justice, Federal Bureau of Investigation (N1-65-
07-17, 2 items, 2 temporary items). Metadata and data files associated 
with an electronic information system used to manage the scanning of 
agency records. This schedule does not cover the imaged records, which 
are maintained by the requesting unit.
    7. Department of the Treasury, Internal Revenue Service (N1-58-09-
1, 1 item, 1 temporary item). Forms used in connection with assisting 
in the resolution of taxpayer problems.
    8. Department of the Treasury, Internal Revenue Service (N1-58-09-
4, 1 item, 1 temporary item). Forms submitted by taxpayers in order for 
expatriation or termination of residency to be effective for tax 
purposes.
    9. Department of the Treasury, Internal Revenue Service (N1-58-09-
5, 2 items, 2 temporary items). Master files and outputs of an 
electronic information system to control and monitor flow-through 
entities and linked investor returns.
    10. Department of the Treasury, Internal Revenue Service (N1-58-09-
6, 2 items, 2 temporary items). Fraud case files and related records 
accumulated by the Small Business/Self Employed Business Unit.
    11. Department of the Treasury, Internal Revenue Service (N1-58-09-
10, 1 item, 1 temporary item). Records relating to the examination of 
retirement plans.
    12. Broadcasting Board of Governors, Office of the General Counsel 
(N1-517-09-1, 5 items, 2 temporary items). General legal files and 
files relating to non-precedential litigation. Proposed for permanent 
retention are files relating to litigation cases and other legal 
matters that establish precedents and international agreement 
background files.
    13. Environmental Protection Agency, Agency-wide (N1-412-08-14, 1 
item, 1 temporary item). Quality assurance records, including 
collections of laboratory standard operating procedures used to 
implement and assess environmental measurement activities. Excluded are 
quality assurance records that are part of specific project or research 
files covered by other records disposition schedules.
    14. Environmental Protection Agency, Agency-wide (N1-412-08-15, 2 
items, 2 temporary items). Electronic data and data standards 
documentation used to improve the quality of environmental data and 
facilitate data integration.
    15. Environmental Protection Agency, Office of Air and Radiation 
(N1-412-09-2, 1 item, 1 temporary item). Electronic data in a 
clearinghouse containing summaries of Federal air pollution control 
regulations as well as State, local, and regional air pollution control 
permits.
    16. Nuclear Regulatory Commission, Office of Federal and State 
Materials and Environmental Management Programs (N1-431-08-2, 1 item, 1 
temporary item). Electronic records that contain information concerning 
sealed source devices and the individuals and organizations holding 
licenses to maintain such devices.
    17. Nuclear Regulatory Commission, Office of Federal and State 
Materials and Environmental Management Programs (N1-431-08-12, 3 items, 
3 temporary items). Master files and outputs of an electronic 
information system that tracks licenses for byproduct, source, and 
special nuclear materials for applications other than nuclear reactors.
    18. Southwestern Power Administration, Agency-wide (N1-387-09-1, 
256 items, 203 temporary items). Comprehensive schedule covering all 
administrative and program areas including administrative management 
and support, budgeting, financial management, information technology, 
rates and repayment, environmental safety and health, security, power 
maintenance, engineering and planning, power operations, and public 
affairs. Included are records relating to such subjects as cash 
management, cost allocation, power accounting, tax reporting, travel, 
year 2000 computer systems policy and planning, plant accounting, 
environmental monitoring,

[[Page 12909]]

waste water discharge, security system maintenance, transmission line 
maintenance, power operations reporting, customer associations, and 
power billing invoicing. Proposed for permanent retention are such 
records as biographical data for high-level officials, legal opinions, 
power repayment studies, budget policy files, records relating to 
cleanup of hazardous waste sites, environmental impact statements, 
archaeological records, emergency management and planning files, agency 
histories, rate history documents, and hydroelectric power planning and 
operations records.

    Dated: March 20, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-6758 Filed 3-24-09; 8:45 am]
BILLING CODE 7515-01-P