[Federal Register Volume 74, Number 41 (Wednesday, March 4, 2009)]
[Notices]
[Pages 9435-9436]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-4729]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 3, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:

Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Grain Inspection, Packers, and 
Stockyards Administration (N1-545-09-1, 2 items, 2 temporary items). 
Records relating to the agency's internal and public Web sites. 
Included are Web management records as well as Web content.
    2. Department of Agriculture, Risk Management Agency (N1-258-08-3, 
11 items, 11 temporary items). Records relating to crop insurance 
products and providers, including such records as insurance fund 
management and operations records, accounting records, and records 
pertaining to debt management.
    3. Department of Agriculture, Risk Management Agency (N1-258-08-4, 
1 item, 1 temporary item). Records relating to requests for 
interpretations of agency procedures. Included are

[[Page 9436]]

requests, interpretations, appeals, and background files.
    4. Department of Agriculture, Risk Management Agency (N1-258-08-5, 
6 items, 5 temporary items). Records relating to the development and 
management of crop insurance plans for specific crops. Proposed for 
permanent retention are final policy dockets reviewed and approved by 
the Federal Crop Insurance Corporation Board.
    5. Department of Agriculture, Risk Management Agency (N1-258-08-7, 
3 items, 3 temporary items). Proposals, project files, and other 
records supporting risk management partnerships, grants, and 
cooperative agreements.
    6. Department of Agriculture, Risk Management Agency (N1-258-08-8, 
4 items, 4 temporary items). Records relating to maximum yields used to 
monitor production, files that pertain to non-reinsured supplemental 
insurance products, division-level weekly reports, and general 
correspondence with industry associations.
    7. Department of the Army, Agency-wide (N1-AU-09-2, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains records management information, such as records retention 
schedules, file plans, user lists, and unit profile data.
    8. Department of Education, Office of Communications and Outreach 
(N1-441-08-12, 7 items, 1 temporary item). Routine communications 
records, including such records as photographs of award and retirement 
ceremonies, inquiries received from the media, reference copies of 
publications, radio news feeds on education issues, and artwork created 
in connection with the production of publications. Proposed for 
permanent retention are publications, posters, photographs, video 
recordings, and testimony by senior officials that relate to the 
agency's mission and substantive policies and activities.
    9. Department of Health and Human Services, Food and Drug 
Administration (N1-88-08-1, 22 items, 22 temporary items). Records 
relating to medical device pre-marketing applications and post-
marketing surveillance, radiological product monitoring, and x-ray 
trend surveys.
    10. Department of Health and Human Services, Food and Drug 
Administration (N1-88-08-3, 5 items, 5 temporary items). Records 
relating to training, including such records as course descriptions and 
materials, course rosters, training reports, and employee training and 
certification records.
    11. Department of Homeland Security, Headquarters Offices (N1-563-
08-3, 11 items, 8 temporary items). Distribution lists, copies of grant 
project files, interagency agreements, responses to requests for 
information, presentations and speeches by non-executive level staff, 
and situation awareness reports maintained by non-executive level staff 
and staff outside of the National Operations Center. Proposed for 
permanent retention are biographies of senior level staff, brochures, 
publications, and posters.
    12. Department of Justice, Justice Management Division (N1-60-08-
27, 5 items, 4 temporary items). Records of the Audit Liaison Group, 
including such records as audit and investigation files, background 
materials, and correspondence. Final Inspector General and Attorney 
General semi-annual reports to Congress are proposed for permanent 
retention.
    13. Department of Justice, Justice Management Division (N1-60-09-4, 
6 items, 6 temporary items). Records of the Justice Command Center, 
including such records as watch logs, message logs, contact lists, and 
travel logs. Also included are master files of the Justice Automated 
Command Center System, which tracks incoming calls and messages and 
also includes information on key agency personnel, such as contact 
information, travel status, and committee appointments.
    14. Department of Justice, Bureau of Prisons (N1-129-09-4, 1 item, 
1 temporary item). Master files for an electronic information system 
used to track and maintain control over tools and shop equipment.
    15. Department of Justice, Federal Bureau of Investigation (N1-65-
06-9, 3 items, 3 temporary items). Outputs, usage agreements, 
memorandums of understanding, and security audit logs associated with 
the National DNA Indexing System.
    16. Department of Justice, Federal Bureau of Investigation (N1-65-
09-3, 10 items, 10 temporary items). Records relating to agency health 
care activities. Records relate to such matters as emergency medicine 
programs, fitness for duty programs, alcohol and controlled substance 
abuse programs, and regional health care.
    17. Environmental Protection Agency, Agency-wide (N1-412-07-61, 3 
items, 2 temporary items). Records relating to disaster response, other 
than records relating to disasters that are designated as major 
disasters by the President. Included are such records as damage 
surveys, damage assessments, environmental samplings, and inspection 
reports. Paper copies of these records were previously approved for 
disposal. Proposed for permanent retention are records relating to 
disasters designated as major disasters by the President.
    18. Federal Communications Commission, Media Bureau (N1-173-08-9, 7 
items, 7 temporary items). Master files of an electronic information 
system used for such purposes as submitting cable community 
registrations, making operator information changes, and filing annual 
signal leakage reports and aeronautical frequency notifications.

    Dated: February 27, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-4729 Filed 3-3-09; 8:45 am]
BILLING CODE 7515-01-P