[Federal Register Volume 74, Number 37 (Thursday, February 26, 2009)]
[Notices]
[Pages 8815-8817]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-4079]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice (09-014)]


Privacy Act of 1974; Privacy Act System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of Privacy Act system of records.

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SUMMARY: NASA provides this required information for a new system of 
records related to NASA's aeronautics scholarship program. The 
aeronautics scholarship program offers undergraduate and graduate level 
scholarships for students pursuing degrees in aeronautics related 
disciplines to improve the future aerospace workforce. In part the 
collection of this data is congressionally mandated as stated in 42 
U.S.C. 16741, Public Law 109-155, Title IV, 431, Dec. 30, 2005, 119 
Stat. 2927, NASA Aeronautics Scholarships (for graduate level 
scholarships), to better serve the aerospace community and the country 
in support of expanding the requirements of graduate masters level 
scholarships to include undergraduate, masters and doctoral level 
scholarships. The information provided will be used in the selection of 
students for the aeronautics scholarship program and for subsequent 
administration of the aeronautics scholarship program including the 
tracking of funding of the scholarships.

DATES: Submit comments on or before 60 calendar days from the date of 
this publication.

ADDRESSES: NASA Privacy Act Officer, Patti Stockman, 202-358-4787, 
[email protected].

FOR FURTHER INFORMATION CONTACT: Patti Stockman, Office of the Chief 
Information Officer, NASA Headquarters, 300 E Street, SW., Washington, 
DC 20546-0001, 202-358-4787, [email protected].

SUPPLEMENTARY INFORMATION: Pursuant to Section 208 of the E-Government 
Act of 2002, NASA has conducted a Privacy Impact Assessment (PIA) for 
this system. A copy of the PIA can be obtained by contacting the NASA 
Privacy Act Officer at the address listed below.
    System Number: NASA 10NASP.
    System Name: NASA Aeronautics Scholarship Program.
    Security Classification: None.
    System Location: The American Society for Engineering Education 
(ASEE) 1818 N. Street, NW., Suite 600, Washington, DC 20036 and 
location 1 as set forth in Appendix A.

Categories of Individuals Covered by the System

    Non-NASA individuals, typically college students, applying for or 
selected for the Aeronautics Scholarship Program.

Categories of Records in the System

    Records in the system include identifying information about 
scholarship applicants and recipients, including name, social security 
number, bank account and routing number information, bank address, date 
of birth, citizenship, mailing address, e-mail address, telephone, 
academic records, and Graduate Record Examination (GRE) scores, 
research proposal, and personal references.

Authority for Maintenance of the System

    NASA Aeronautics Scholarships (for graduate level scholarship), 42 
U.S.C.

[[Page 8816]]

16741, Public Law 109-155, title IV, 431, Dec. 30, 2005, 119 Stat. 
2927; National Aeronautics and Space Act of 1958, as amended, 42 U.S.C. 
2473; Federal Records Act of 1950, as amended, 44 U.S.C. 3101; 5 U.S.C. 
4101 et seq.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses

    1. Records from this system may be disclosed to authorized 
contractors who are responsible for administration of the scholarship 
program, including facilitation of the award selection process, 
issuance of award payments, maintenance of records, and other functions 
supporting the operation of the program.
    2. Records from this system in the form of scholarship recipients' 
names and college affiliations will be made available to the public via 
the Internet to publicize the winners of NASA scholarship awards.
    3. NASA standard routine uses 1 through 6 as set forth in Appendix 
B.

Policies and Practices for Storing, Retrieving, Accessing, Retaining 
and Disposing of Records in the System

Storage

    Stored on a secure server as electronic records. Printed reports 
from the system are maintained in locked rooms or file cabinets.

Retrievability

    By the individual's name, identification number, social security 
number bank routing number, zip code, institution, state or grade 
level.

Safeguards

    Access is limited to ASEE authorized personnel only on a need-to-
know basis. Computerized records are protected via limited user 
accounts with secure user authentication and non-electronic records are 
maintained in locked rooms or files. Functional user roles are 
established and access is limited based upon these roles. An IT 
Security analysis of the system was conducted as required by FIPS 199 
and applicable security controls implemented in accordance with Federal 
Information Processing Standard (FIPS) 853.

Retention and Disposal

    Records are retained and dispositioned in accordance with the 
guidelines defined in NASA Procedural Requirements (NPR) 1441.1 and 
NASA Records Retention Schedules, Schedule 1, item 32.

System Manager and Address

    System Manager, Aeronautics Scholarship Program, Aeronautics 
Research Mission Directorate, Appendix A, Location 1.

Notification Procedure

    Individuals interested in inquiring about their records should 
notify the System Manager at the address given above.

Record Access Procedures

    Individuals interested in inquiring about their records should 
notify the System Manager at the address given above.

Contesting Record Procedures

    The NASA regulations for access to records and for contesting 
contents and appealing initial determinations by the individual 
concerned appears in 14 CFR part 1212.

Record Source Categories

    The information is obtained directly from the individual program 
applicants.

Exemptions Claimed for the System

    None.

Bobby L. German,
Acting NASA Chief Information Officer.

Appendix A

Location Numbers and Mailing Addresses of NASA Installations at Which 
Records Are Located

Location 1

    NASA Headquarters, National Aeronautics and Space Administration 
Washington, DC 20546-0001.

Location 2

    Ames Research Center, National Aeronautics and Space 
Administration, Moffett Field, CA 94035-1000.

Location 3

    Dryden Flight Research Center, National Aeronautics and Space 
Administration, P.O. Box 273, Edwards, CA 93523-0273.

Location 4

    Goddard Space Flight Center, National Aeronautics and Space 
Administration, Greenbelt, MD 20771-0001.

Location 5

    Lyndon B. Johnson Space Center, National Aeronautics and Space 
Administration, Houston, TX 77058-3696.

Location 6

    John F. Kennedy Space Center, National Aeronautics and Space 
Administration, Kennedy Space Center, FL 32899-0001.

Location 7

    Langley Research Center, National Aeronautics and Space 
Administration, Hampton, VA 23681-2199.

Location 8

    John H. Glenn Research Center at Lewis Field, National Aeronautics 
and Space Administration, 21000 Brookpark Road, Cleveland, OH 44135-
3191.

Location 9

    George C. Marshall Space Flight Center, National Aeronautics and 
Space Administration, Marshall Space Flight Center, AL 35812-0001.

Location 10

    HQ NASA Management Office-JPL, National Aeronautics and Space 
Administration, 4800 Oak Grove Drive, Pasadena, CA 91109-8099.

Location 11

    John C. Stennis Space Center, National Aeronautics and Space 
Administration, Stennis Space Center, MS 39529-6000.

Location 12

    JSC White Sands Test Facility, National Aeronautics and Space 
Administration, P.O. Drawer MM, Las Cruces, NM 88004-0020.

Location 13

    GRC Plum Brook Station, National Aeronautics and Space 
Administration, Sandusky, OH 44870.

Location 14

    MSFC Michoud Assembly Facility, National Aeronautics and Space 
Administration, P.O. Box 29300, New Orleans, LA 70189.

Location 15

    NASA Independent Verification and Validation Facility (NASA IV&V), 
100 University Drive, Fairmont, WV 26554.

Location 16

    Office of Inspector General, Post of Duty, 402 E. State Street, 
Suite 3036, Trenton, NJ 08608.

Location 17

    Office of Inspector General, Western Field Office, Glenn Anderson 
Federal Building, 501 West Ocean Blvd., Long Beach, CA 90802-4222.

[[Page 8817]]

Location 18

    NASA Shared Services Center (NSSC), Building 5100, Stennis Space 
Center, MS 39529-6000.

Appendix B

Standard Routine Uses--NASA

    The following routine uses of information contained in Systems of 
Records (SORs), subject to the Privacy Act of 1974, are standard for 
many NASA systems. They are cited by reference in the paragraph 
``Routine uses of records maintained in the system, including 
categories of users and the purpose of such uses'' of the Federal 
Register Notice on those systems to which they apply.

Standard Routine Use No. 1--Law Enforcement

    In the event this SOR indicates a violation or potential violation 
of law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant records 
in the SOR may be referred, as a routine use, to the appropriate 
agency, whether Federal, State, local or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, or rule, regulation 
or order issued pursuant thereto.

Standard Routine Use No. 2--Disclosure When Requesting Information

    A record from this SOR may be disclosed as a ``routine use'' to a 
Federal, State, or local agency maintaining civil, criminal, or other 
relevant enforcement information or other pertinent information, such 
as current licenses, if necessary to obtain information relevant to an 
agency decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit.

Standard Routine Use No. 3--Disclosure of Requested Information

    A record from this SOR may be disclosed to a Federal agency, in 
response to its request, in connection with the hiring or retention of 
an employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.

Standard Routine Use No. 4--Disclosure to the Department of Justice for 
Use in Litigation

    A record from this SOR may be disclosed to the Department of 
Justice when (a) the Agency, or any component thereof; or (b) any 
employee of the Agency in his or her official capacity; or (c) any 
employee of the Agency in his or her individual capacity where the 
Department of Justice or the Agency has agreed to represent the 
employee; or (d) the United States, where the Agency determines that 
litigation is likely to affect the Agency or any of its components, is 
a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice or the Agency is 
deemed by the Agency to be relevant and necessary to the litigation 
provided, however, that in each case it has been determined that the 
disclosure is compatible with the purpose for which the records were 
collected.

Standard Routine Use 5--Routine Use for Agency Disclosure in Litigation

    It shall be a routine use of the records in this SOR to disclose 
them in a proceeding before a court or adjudicative body before which 
the agency is authorized to appear, when: (a) The Agency, or any 
component thereof; or (b) any employee of the Agency in his or her 
official capacity; or (c) any employee of the Agency in his or her 
individual capacity where the Agency has agreed to represent the 
employee; or (d) the United States, where the Agency determines that 
litigation is likely to affect the Agency or any of its components, is 
a party to litigation or has an interest in such litigation, and the 
use of such records by the Agency is deemed to be relevant and 
necessary to the litigation, provided, however, that in each case, the 
Agency has determined that the disclosure is compatible with the 
purpose for which the records were collected.

Standard Routine Use No. 6--Suspected or Confirmed Confidentiality 
Compromise

    A record from this SOR may be disclosed to appropriate agencies, 
entities, and persons when (1) NASA suspects or has confirmed that the 
security or confidentiality of information in the SOR has been 
compromised; (2) NASA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by NASA or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with NASA's efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.
[FR Doc. E9-4079 Filed 2-25-09; 8:45 am]
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