[Federal Register Volume 74, Number 28 (Thursday, February 12, 2009)]
[Notices]
[Pages 7080-7081]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-3081]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 16, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-08-2, 3 items, 3 temporary items). 
Master files associated with an electronic information system used to 
record and audit telephone calls made by the general public and health 
professionals to agency contact centers.
    2. Department of Homeland Security, Office for Civil Rights and 
Civil Liberties (N1-563-08-38, 4 items, 3 temporary items). Civil 
liberties impact assessment reports not deemed significant and 
clearance comments and working files associated with all civil 
liberties impact assessment reports. Proposed for permanent retention 
are significant civil liberties impact assessment reports.
    3. Department of Homeland Security, U.S. Secret Service (N1-87-09-
2, 2 items, 2 temporary items). Master files and duplicate data 
associated with an electronic information system that

[[Page 7081]]

tracks the status of closed criminal cases.
    4. Department of the Interior, Office of the Secretary (N1-48-08-
11, 1 item, 1 temporary item). Master files of an electronic 
information system which maintains property inventories.
    5. Department of the Interior, Bureau of Reclamation (N1-115-08-13, 
4 items, 4 temporary items). Electronic records relating to water 
delivery and charge data that is used to track contract distribution 
and payment costs.
    6. Department of the Interior, National Park Service (N1-79-08-3, 5 
items, 4 temporary items). Records relating to the planning, design, 
construction, rehabilitation, restoration, and maintenance of non-
historic facilities, utilities, and infrastructure. Proposed for 
permanent retention are files that relate to buildings, roads, and 
other permanent or long-term structures as well as planning and policy 
documents.
    7. Department of the Interior, National Park Service (N1-79-08-4, 5 
items, 3 temporary items). Records relating to the management of 
services such as lodging, food, transportation, and recreation provided 
for park visitors under commercial service contracts and leases. 
Proposed for permanent retention are records relating to significant 
policies and procedures as well as files that document the management 
of significant commercial service contracts and leases.
    8. Department of the Interior, U.S. Geological Survey (N1-57-08-6, 
61 items, 50 temporary items). Records associated with such 
administrative housekeeping functions as emergency planning, safety, 
security, environmental management, and property management as well as 
audiovisual records and publishing records. Included are such records 
as personnel security records, classified information records, exposure 
and industrial hygiene records, environmental management, permitting, 
and compliance records, and museum general management and 
accountability files. Proposed for permanent retention are such records 
as agency-sponsored and mission-related motion picture and video 
records, unedited stock footage, acquired motion pictures, and 
electronic records associated with the Electronic Publications Database 
System.
    9. Department of Justice, Justice Management Division (N1-60-09-8, 
2 items, 2 temporary items). Inputs and master files for an electronic 
information system used to track applications for the Attorney 
General's Honors Program and the Summer Law Intern Program.
    10. Department of Justice, Office of Community Oriented Policing 
Services (N1-60-09-7, 1 item, 1 temporary item). Master files for an 
electronic information system used to track the approval and 
administration of grant requests.
    11. Department of Justice, Bureau of Prisons (N1-129-09-1, 2 items, 
2 temporary items). Electronic records associated with an electronic 
information system that contains drawings of products produced by 
Federal prison industries, such as clothing, office furniture, and 
industrial products.
    12. Department of Justice, Bureau of Prisons (N1-129-09-5, 2 items, 
2 temporary items). Master files and outputs of an electronic 
information system used to maintain control over keys, locks, weapons, 
and other equipment.
    13. Department of Transportation, Federal Highway Administration 
(N1-406-08-5, 6 items, 5 temporary items). Administrative files, 
reference materials, transportation security program project files and 
working papers, and public-private partnership program files. Proposed 
for permanent retention are correspondence files accumulated by the 
agency's Administrator, Deputy Administrator, and Executive Director.
    14. Railroad Retirement Board, Office of Programs (N1-184-08-3, 5 
items, 5 temporary items). Electronic records associated with payments 
and services provided in accordance with the Railroad Unemployment 
Insurance Act.

    Dated: February 6, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-3081 Filed 2-11-09; 8:45 am]
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