[Federal Register Volume 74, Number 26 (Tuesday, February 10, 2009)]
[Notices]
[Pages 6587-6589]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-2794]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0016]


Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Office of the Inspector General (OIG) is amending a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
March 12, 2009 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General, 
Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 
22202-4704.

FOR FURTHER INFORMATION CONTACT: Office of the Inspector General 
Privacy Officer at (703) 604-8723.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: February 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-04

System Name:
    Case Control System--Investigative. (October 15, 2008, 73 FR 
61084).

Changes:
* * * * *


[[Page 6588]]

System Name:
    Delete entry and replace with ``Case Reporting and Information 
Management System Records.''
* * * * *

Categories of Individuals Covered by the System:
    Delete entry and replace with ``Individuals covered include any 
person or activity which is or has been the subject of an OIG 
investigation. Additionally, covered individuals will include persons 
who have been identified as a target or informant as well as personnel 
employed by the Office of the Inspector General (OIG).''
* * * * *

Category of Records:
    Delete entry and replace with ``Individual's Name, Social Security 
Number (SSN), Drivers License, Other ID Numbers, Gender, Race/
Ethnicity, Birth Date, Mailing Home Address, Mailing Office Address, 
Home Phone Number, Office Phone Numbers, Personal Email Address, 
Business Email Address, Place of Birth, Marital Status, Employment 
Information, Law Enforcement Data, records of investigations to include 
Reports of Investigation, Information Reports and Case Summaries, which 
are being or have been conducted by the OIG.''
* * * * *

Safeguards:
    Delete entry and replace with ``Computerized records maintained in 
a controlled area are accessible only to authorized personnel. Records 
are maintained in a controlled facility. Physical entry is restricted 
by the use of locks, guards, and is accessible only to authorized 
personnel. Physical and electronic access is restricted to designated 
individuals having a need therefore in the performance of official 
duties and who are properly screened and cleared for need-to-know. 
Electronic data system is password protected and will include data 
encryption of some fields.''

Retention and Disposal:
    Delete entry and replace with ``Electronic records are retained 
indefinitely for statistical purposes. Paper records are archived two 
years after cases are closed.''
* * * * *
CIG-04

System Name:
    Case Reporting and Information Management System Records.

System location:
    Primary location: Office of the Inspector General, Department of 
Defense, Office of the Deputy Inspector General for Investigations, 
Defense Criminal Investigative Service (DCIS), 400 Army Navy Drive, 
Arlington, VA 22202-4704.
    Decentralized locations: Office of the Deputy Inspector General for 
Investigations/ Defense Criminal Investigative Service Field Offices, 
Resident Agencies, and Posts of Duty have temporary control over 
portions of the records.

Categories of Individuals Covered by the System:
    Individuals covered include any person or activity which is or has 
been the subject of an OIG investigation. Additionally, covered 
individuals will include persons who have been identified as a target 
or informant as well as personnel employed by the Office of the 
Inspector General (OIG).

Categories of Records in the System:
    Individual's Name, Social Security Number (SSN), Drivers License, 
Other ID Numbers, Gender, Race/Ethnicity, Birth Date, Mailing Home 
Address, Mailing Office Address, Home Phone Number, Office Phone 
Numbers, Personal Email Address, Business Email Address, Place of 
Birth, Marital Status, Employment Information, Law Enforcement Data, 
records of investigations to include Reports of Investigation, 
Information Reports and Case Summaries, which are being or have been 
conducted by the OIG.

Authority for Maintenance of the System:
    Inspector General Act of 1978, (Pub. L. 452), as amended; DoD 
Directive 5106.1, Inspector General of the Department of Defense; and 
E.O. 9397 (SSN).

Purpose(s):
    The file contains open and closed case listings used to manage 
investigations, to produce statistical reports, and to control various 
aspects of the investigative process. Users are OIG employees. Used to 
determine the existence, location, and status of cases, control 
workload, and to prepare statistical reports. The records in this 
system are used for the following purposes: Suitability, loyalty, 
eligibility, and general trustworthiness of individuals for access or 
continued access to classified information and suitability for access 
to government facilities or industrial firms engaged in government 
projects/contracts; contractor responsibility and suspension/debarment 
determinations; suitability for awards or similar benefits; use in 
current law enforcement investigation or program of any type; use in 
judicial or adjudicative proceedings including litigation or in 
accordance with a court order; to identify offenders, to provide facts 
and evidence upon which to base prosecution, to provide information to 
other investigative elements of the Department of Defense having 
jurisdiction over the substance of the allegations or a related 
investigative interest in criminal law enforcement investigations 
including statutory violations, counter-intelligence, counter-espionage 
and counter-terrorist activities and other security matters; to effect 
corrective administrative action and to recover money and property 
which has been wrongfully used or misappropriated; to make statistical 
evaluations and reports; to make decisions affecting personnel actions 
concerning members of the Armed Forces and or Federal employees; and to 
respond to other complaint investigations and congressional inquiries 
as appropriate.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Secret Service in conjunction with the protection of 
persons under its jurisdiction.
    To other Federal, State, or local agencies having jurisdiction over 
the substance of the allegations or a related investigative interest in 
criminal law enforcement investigations including statutory violations, 
counter-intelligence, counter-espionage, and counter-terrorist 
activities and other security matters.
    To other Federal Inspector General offices, the President's Council 
on Integrity and Efficiency, and/or other Federal law enforcement 
agencies for the purpose of coordinating and conducting administrative 
inquiries and civil and criminal investigations, or when responding to 
such offices, Council, and agencies in connection with the 
investigation of potential violations of law, rule, and/or regulation.
    To other Federal Inspector General offices, the President's Council 
on Integrity and Efficiency, and/or the Department of Justice for 
purposes of

[[Page 6589]]

conducting external reviews to ensure that adequate internal safeguards 
and management procedures continue to exist within the Office of the 
Inspector General of the Department of Defense.
    The `Blanket Routine Uses' set forth at the beginning of the OIG's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    By name or Social Security Number.

Safeguards:
    Computerized records maintained in a controlled area are accessible 
only to authorized personnel. Records are maintained in a controlled 
facility. Physical entry is restricted by the use of locks, guards, and 
is accessible only to authorized personnel. Physical and electronic 
access is restricted to designated individuals having a need therefore 
in the performance of official duties and who are properly screened and 
cleared for need-to-know. Electronic data system is password protected 
and will include data encryption of some fields.

Retention and disposal:
    Electronic records are retained indefinitely for statistical 
purposes. Paper records are archived two years after cases are closed.

System manager(s) and address:
    Director, Internal Operations Directorate, Defense Criminal 
Investigative Service, Office of the Inspector General for 
Investigations, Office of the Inspector General of the Department of 
Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Freedom of Information Act Requester Service Center/Privacy Act 
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written requests should contain the individual's full name 
(including former names and aliases) date and place of birth, Social 
Security Number (SSN), current home address, telephone number and the 
request must be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Freedom of Information Act Requester Service Center/Privacy Act Office, 
400 Army Navy Drive, Arlington, VA 22202-4704.
    Written requests should contain the individual's full name 
(including former names and aliases) date and place of birth, Social 
Security Number (SSN), current home address, telephone number and the 
request must be signed.

Contesting record procedures:
    The OIG's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 or may be obtained from the system manager.

Record source categories:
    OIG System Administrators.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency that performs as its principle function any activity pertaining 
to the enforcement of criminal laws.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 312. For additional 
information contact the system manager.

[FR Doc. E9-2794 Filed 2-9-09; 8:45 am]
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