[Federal Register Volume 74, Number 26 (Tuesday, February 10, 2009)]
[Notices]
[Pages 6591-6594]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-2782]



[[Page 6591]]

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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2009-0014]


Privacy Act of 1974; System of Records

AGENCY: Department of Air Force.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of Air Force proposes to amend a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on March 12, 2009 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: February 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF PC A

System Name:
    Effectiveness/Performance Reporting Systems (June 11, 1997, 62 FR 
31793).

Changes:
* * * * *

System Name:
    Delete entry and replace with ``Effectiveness/Performance Reporting 
Records.''

System Location:
    Delete entry and replace with ``Headquarters, Air Force Personnel 
Center, 550 C Street West, Randolph Air Force Base, TX 78150-4709.
    Headquarters, Air Reserve Personnel Center, 6760 E. Irvington Place 
(6600), Denver, CO 80280-6600.
    Headquarters of major commands and field operating agencies; 
military personnel flights; each State Adjutant General Office and Air 
Force Reserve and Air National Guard units. Official mailing addresses 
are published as an appendix to the Air Force's compilation of record 
systems notices.''

Categories of individuals covered by system:
    Delete entry and replace with ``Military Personnel Only.
    Officers: Applies to Regular Active Duty Air Force/Air National 
Guard/Air Force Reserve personnel serving in grades Warrant Officer (W-
1) through Colonel (0-6).
    Enlisted: Applies to active duty personnel in the grades Airman 
Basic (E-1) through Chief Master Sergeant (E-9), and to Air National 
Guard and Air Force Reserve personnel in the grades Staff Sergeant (E-
5) through Chief Master Sergeant (E-9).''

Categories of records in the system:
    Delete entry and replace with ``Officer Performance Report; 
Education/Training Report; Enlisted Performance Report; Promotion 
Recommendation Forms; Letter of Evaluations; Performance Feedback 
Worksheets and Retention Recommendation Forms. Description of data 
contained therein: Name, Social Security Number, address; active and 
permanent grades; specialty data; organization location and Personnel 
Accounting Symbol; period of report; number of days of supervision; 
performance evaluation scales; assessment of potential and comments 
regarding ratings.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force: Powers and duties; delegation by; as implemented by Air 
Force Instruction 36-2406, Officer and Enlisted Evaluation Systems, and 
E.O. 9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''
* * * * *

Retention and Disposal:
    Delete entry and replace with ``Copies of effectiveness/performance 
reports are retained until separation or retirement. At separation or 
retirement, data subject is presented with field and command record 
copies of his or her reports. The Headquarters, Air Force (HAF) copy is 
a permanent record that is forwarded to the National Military Personnel 
Records Center, (NPRC/NRPMF), 9700 Page Boulevard, St. Louis, MO 63132-
2001 (if separated/retired on or prior to 30 September 2004) or HQ Air 
Force Personnel Center, Master Personnel Records Branch, (HQ AFPC/
DPSSR), 550 C Street West, Randolph AFB, TX 78150-6001 (if separated/
retired on or after 1 October 2004). In the event the member has a 
Reserve commitment, the HAF copy is sent to Headquarters Air Reserve 
Personnel Center, 6760 E. Irvington Place (6600), Denver, CO 80280-
6600.
    The following exceptions apply:
    Officers Field Record: Remove and give to individual when promoted 
to Colonel, when separated or retired, or destroy when voided by action 
of the Officer Personnel Records Review Board. When voided by action of 
the Air Force Board for Correction of Military Records, forward all 
copies of report to Headquarters United States Air Force (HQ USAF) when 
directed.
    Command Record: The command custodian will destroy the reports when 
voided by action of Officer Personnel Records Review Board. When voided 
by action of the Air Force Board for Correction of Military Records, 
forward all copies of report to HQ USAF when directed.
    HAF Record: Remove reports voided by action of the Officer 
Personnel Records Review Board from the selection folder and file in 
the board recorder's office until destruction. Remove reports voided by 
action of the Air Force Board for Correction of Military Records from 
selection folder and submit to Board's Secretariat with duplicate and 
triplicate copies for custody and disposition.
    Promotions Recommendation Forms: Temporary documents maintained 
only at HQ Air Force level and are destroyed after their purpose has 
been served. A copy is forwarded to HQ Air Force Personnel Center, 
Master Personnel Records Branch (HQ AFPC/DPSSR) to file into the 
Automated Records Management System for historic and appeal purposes 
only.

Active Duty Enlisted:
    Grades E-3 through E-6: On separation or retirement, Enlisted 
Performance Reports (EPRs) are forwarded to the National Personnel 
Records Center (NPRC/NRPMF), St. Louis, MO 63132 (if separated/retired 
on or prior to 30 September 2004) or HQ Air Force Personnel Center, 
Master Personnel Records Branch (HQ AFPC/DPSSR), (if separated/retired 
on or after

[[Page 6592]]

1 October 2004) unless data subject holds a reserve obligation, in 
which case they are forwarded to Air Reserve Personnel Center.
    Grades E-7 through E-9: On separation or retirement, original 
copies, those retained in Senior Non-Commissioned Officer (NCO) 
selection folders and those in field record closing before 1 January 
1967, are forwarded to the National Personnel Records Center (NPRC/
NRPMF), (if separated/retired on or prior to 30 September 2004) or HQ 
Air Force Personnel Center, Master Personnel Records Branch (HQ AFPC/
DPSSR), (if separated/retired on or after 1 October 2004), or to Air 
Reserve Personnel Center if data subject holds a reserve obligation. 
Duplicate copies closing 1 January 1967 or later (field record) are 
returned to the member at separation or retirement.
    Non-Active Duty Reserve Enlisted: Air Force Reserve Forces Non-
Commissioned Officers Performance Report; upon separation, retirement 
or assignment to a non-participating reserve status, are forwarded to 
Air Reserve Personnel Center for file in the master personnel record 
and disposed of as a part of that record. Records are destroyed by 
tearing into pieces, shredding, pulping, macerating or burning.''
* * * * *

System manager and address:
    Delete entry and replace with ``Deputy Chief of Staff for 
Personnel, Headquarters United States Air Force, 1040 Air Force 
Pentagon, Washington, DC 20330-1040.
    Chief, Headquarters Air Force Personnel Center, (HQ AFPC/DPSID), 
Career Development Branch, 550 C Street West, Randolph Air Force Base 
TX, 78150-4709.
    Chief of Air Force Reserve, (USAFR/RE), Headquarters United States 
Air Force, 1150 Air Force Pentagon, Washington, DC 20330-1150.
    Director, Air National Guard, (NGB/CF), 2500 Army Pentagon, 
Washington, DC 20310-2500.''

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to Deputy Chief of Staff/Personnel, 
Headquarters United States Air Force, (USAF/A1), 1040 Air Force 
Pentagon, Washington, DC 20330-1040; Headquarters Air Force Personnel 
Center, (HQ AFPC/DPSID), 550 C Street W, Randolph Air Force Base, TX 
78150-4709; Chief of Air Force Reserve, Headquarters United States Air 
Force, Washington, DC 20330-1000; The Director, Air National Guard, 
Washington, DC 20310-2500; National Military Personnel Records Center, 
(NPRC/NRPMF), 9700 Page Boulevard, St. Louis, MO 63132-5100, or 
directly to agency officials at the respective system location. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.
    Written request should contain full name, Social Security Number 
(SSN) and complete mailing address with notarized signature as below.
    An unsworn declaration under penalty of perjury in accordance with 
section 1746 of 28 U.S.C. (Reference (n)) or notarized signatures are 
acceptable as a means of proving the identity of the individual.
    If an unsworn declaration is executed within the United States, its 
territories, possessions, or commonwealths, it shall read ``I declare 
(or certify, verify, or state) under penalty of perjury that the 
foregoing is true and correct. Executed on (date). (Signature).''
    If an unsworn declaration is executed outside the United States, it 
shall read ``I declare (or certify, verify, or state) under penalty of 
perjury under the laws of the United States of America that the 
foregoing is true and correct. Executed on (date). (Signature).''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system should address 
written inquiries to Deputy Chief of Staff/Personnel, Headquarters 
United States Air Force, (USAF/A1), 1040 Air Force Pentagon, 
Washington, DC 20330-1040; Headquarters Air Force Personnel Center, (HQ 
AFPC/DPSID), 550 C Street W, Randolph Air Force Base, TX 78150-4709; 
Chief of Air Force Reserve, Headquarters United States Air Force, 
Washington, DC 20330-1000; The Director, Air National Guard, 
Washington, DC 20310-2500; National Military Personnel Records Center, 
(NPRC/NRPMF), 9700 Page Boulevard, St. Louis, MO 63132-2001, or 
directly to agency officials at the respective system location. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.
    Written request should contain full name, Social Security Number 
(SSN) and complete mailing address with notarized signature as below.
    An unsworn declaration under penalty of perjury in accordance with 
section 1746 of 28 U.S.C. (Reference (n)) or notarized signatures are 
acceptable as a means of proving the identity of the individual.
    If an unsworn declaration is executed within the United States, its 
territories, possessions, or commonwealths, it shall read ``I declare 
(or certify, verify, or state) under penalty of perjury that the 
foregoing is true and correct. Executed on (date). (Signature).''
    If an unsworn declaration is executed outside the United States, it 
shall read ``I declare (or certify, verify, or state) under penalty of 
perjury under the laws of the United States of America that the 
foregoing is true and correct. Executed on (date). (Signature).''

Contesting record procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records and for contesting contents and appealing initial agency 
determinations are published in Air Force Instruction 33-332, Privacy 
Act Program, 32 CFR part 806b; or may be obtained from the system 
manager.''

Record Source Categories:
    Delete entry and replace with: ``Performance evaluations that are 
maintained on Air Force Active Duty, Reserve, and Air National Guard 
personnel in the grades of airman basic E-1 through general O-10.''
* * * * *
F036 AF PC A

System name:
    Effectiveness/Performance Reporting Records.

System location:
    Headquarters, Air Force Personnel Center, 550 C Street West, 
Randolph Air Force Base, TX 78150-4709.
    Headquarters, Air Reserve Personnel Center, 6760 E. Irvington Place 
(6600), Denver, CO 80280-6600.
    Headquarters of major commands and field operating agencies; 
military personnel flights; each State Adjutant General Office and Air 
Force Reserve and Air National Guard units. Official mailing addresses 
are published as an appendix to the Air Force's compilation of record 
systems notices.

Categories of individuals covered by the system:
    Military Personnel Only.
    Officers: Applies to Regular Active Duty Air Force/Air National 
Guard/Air Force Reserve personnel serving in grades Warrant Officer (W-
1) through Colonel (0-6).
    Enlisted: Applies to active duty personnel in the grades Airman 
Basic (E-1) through Chief Master Sergeant (E-9) and to Air National 
Guard and Air

[[Page 6593]]

Force Reserve personnel in the grades Staff Sergeant (E-5) through 
Chief Master Sergeant (E-9).

Categories of records in the system:
    Officer Performance Report; Education/Training Report; Enlisted 
Performance Report; Promotion Recommendation Forms; Letter of 
Evaluations; Performance Feedback Worksheets and Retention 
Recommendation Forms. Description of data contained therein: Name, 
Social Security Number (SSN), address; active and permanent grades; 
specialty data; organization location and Personnel Accounting Symbol; 
period of report; number of days of supervision; performance evaluation 
scales; assessment of potential and comments regarding ratings.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
delegation by; as implemented by Air Force Instruction 36-2406, Officer 
and Enlisted Evaluation Systems and E.O. 9397 (SSN).

Purpose(s):
    Used to document effectiveness/duty performance history; promotion 
selection; school selection; assignment selection; reduction-in-force; 
control roster; reenlistment; separation; research and statistical 
analyses and other appropriate personnel actions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Non-exempt records from this system may be disclosed to other 
federal agencies in anticipation of an individual's assignment or upon 
actual assignment to that agency, to the extent that the information is 
relevant and necessary to the agency's decision on the matter.
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Retrieved by name or Social Security Number (SSN).

Safeguards:
    Records are accessed by custodian of the record system and by 
person(s) who are properly screened and cleared for need-to-know. 
Records are stored in locked cabinets or rooms.

Retention and disposal:
    Copies of effectiveness/performance reports are retained until 
separation or retirement. At separation or retirement, data subject is 
presented with field and command record copies of his or her reports. 
The Headquarters, Air Force (HAF) copy is a permanent record that is 
forwarded to the National Military Personnel Records Center, (NPRC/
NRPMF), 9700 Page Boulevard, St. Louis, MO 63132-2001 (if separated/
retired on or prior to 30 September 2004) or HQ Air Force Personnel 
Center, Master Personnel Records Branch, (HQ AFPC/DPSSR), 550 C Street 
West, Randolph AFB, TX 78150-6001 (if separated/retired on or after 1 
October 2004). In the event the member has a Reserve commitment, the 
HAF copy is sent to Headquarters Air Reserve Personnel Center, 6760 E. 
Irvington Place (6600), Denver, CO 80280-6600.

The following exceptions apply:
    Officers Field Record: Remove and give to individual when promoted 
to Colonel, when separated or retired, or destroy when voided by action 
of the Officer Personnel Records Review Board. When voided by action of 
the Air Force Board for Correction of Military Records, forward all 
copies of report to Headquarters United States Air Force (HQ USAF) when 
directed.
    Command Record: The command custodian will destroy the reports when 
voided by action of Officer Personnel Records Review Board. When voided 
by action of the Air Force Board for Correction of Military Records, 
forward all copies of report to HQ USAF when directed.
    HAF Record: Remove reports voided by action of the Officer 
Personnel Records Review Board from the selection folder and file in 
the board recorder's office until destruction. Remove reports voided by 
action of the Air Force Board for Correction of Military Records from 
selection folder and submit to Board's Secretariat with duplicate and 
triplicate copies for custody and disposition.
    Promotions Recommendation Forms: Temporary documents maintained 
only at HQ Air Force level and are destroyed after their purpose has 
been served. A copy is forwarded to HQ Air Force Personnel Center, 
Master Personnel Records Branch (HQ AFPC/DPSSR) to file into the 
Automated Records Management System for historic and appeal purposes 
only.

Active Duty Enlisted:
    Grades E-3 through E-6: On separation or retirement, Enlisted 
Performance Reports (EPRs) are forwarded to the National Personnel 
Records Center (NPRC/NRPMF), St. Louis, MO 63132 (if separated/retired 
on or prior to 30 September 2004) or HQ Air Force Personnel Center, 
Master Personnel Records Branch (HQ AFPC/DPSSR), (if separated/retired 
on or after 1 October 2004) unless data subject holds a reserve 
obligation, in which case they are forwarded to Air Reserve Personnel 
Center.
    Grades E-7 through E-9: On separation or retirement, original 
copies, those retained in Senior Non-Commissioned Officer (NCO) 
selection folders and those in field record closing before 1 January 
1967, are forwarded to the National Personnel Records Center (NPRC/
NRPMF), (if separated/retired on or prior to 30 September 2004) or HQ 
Air Force Personnel Center, Master Personnel Records Branch (HQ AFPC/
DPSSR), (if separated/retired on or after 1 October 2004), or to Air 
Reserve Personnel Center if data subject holds a reserve obligation. 
Duplicate copies closing 1 January 1967 or later (field record) are 
returned to the member at separation or retirement.
    Non-Active Duty Reserve Enlisted: Air Force Reserve Forces Non-
Commissioned Officers Performance Report; upon separation, retirement 
or assignment to a non-participating reserve status, are forwarded to 
Air Reserve Personnel Center for file in the master personnel record 
and disposed of as a part of that record. Records are destroyed by 
tearing into pieces, shredding, pulping, macerating or burning.

System manager(s) and address:
    Deputy Chief of Staff for Personnel, Headquarters United States Air 
Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Deputy Chief of Staff/Personnel, Headquarters United States Air 
Force, (USAF/A1), 1040 Air Force Pentagon, Washington, DC 20330-1040; 
Headquarters Air Force Personnel Center, (HQ AFPC/DPSID),

[[Page 6594]]

550 C Street W, Randolph Air Force Base, TX 78150-4709; Chief of Air 
Force Reserve, Headquarters United States Air Force, Washington, DC 
20330-1000; The Director, Air National Guard, Washington, DC 20310-
2500; National Military Personnel Records Center, (NPRC/NRPMF), 9700 
Page Boulevard, St. Louis, MO 63132-5100, or directly to agency 
officials at the respective system location. Official mailing addresses 
are published as an appendix to the Air Force's compilation of record 
systems notices.
    Written request should contain full name, Social Security Number 
(SSN) and complete mailing address with notarized signature as below.
    An unsworn declaration under penalty of perjury in accordance with 
section 1746 of 28 U.S.C. (Reference (n)) or notarized signatures are 
acceptable as a means of proving the identity of the individual.
    If an unsworn declaration is executed within the United States, its 
territories, possessions, or commonwealths, it shall read ``I declare 
(or certify, verify, or state) under penalty of perjury that the 
foregoing is true and correct. Executed on (date). (Signature).''
    If an unsworn declaration is executed outside the United States, it 
shall read ``I declare (or certify, verify, or state) under penalty of 
perjury under the laws of the United States of America that the 
foregoing is true and correct. Executed on (date). (Signature).''

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address written inquiries to Deputy Chief of Staff/
Personnel, Headquarters United States Air Force, (USAF/A1), 1040 Air 
Force Pentagon, Washington, DC 20330-1040; Headquarters Air Force 
Personnel Center, (HQ AFPC/DPSID), 550 C Street W, Randolph Air Force 
Base, TX 78150-4709; Chief of Air Force Reserve, Headquarters United 
States Air Force, Washington, DC 20330-1000; The Director, Air National 
Guard, Washington, DC 20310-2500; National Military Personnel Records 
Center, (NPRC/NRPMF), 9700 Page Boulevard, St. Louis, MO 63132-2001, or 
directly to agency officials at the respective system location. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.
    Written request should contain full name, Social Security Number 
(SSN) and complete mailing address with notarized signature as below.
    An unsworn declaration under penalty of perjury in accordance with 
section 1746 of 28 U.S.C. (Reference (n)) or notarized signatures are 
acceptable as a means of proving the identity of the individual.
    If an unsworn declaration is executed within the United States, its 
territories, possessions, or commonwealths, it shall read ``I declare 
(or certify, verify, or state) under penalty of perjury that the 
foregoing is true and correct. Executed on (date). (Signature).''
    If an unsworn declaration is executed outside the United States, it 
shall read ``I declare (or certify, verify, or state) under penalty of 
perjury under the laws of the United States of America that the 
foregoing is true and correct. Executed on (date). (Signature).''

Contesting record procedures:
    The Air Force rules for accessing records and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332, Privacy Act Program, 32 CFR part 806b; or 
may be obtained from the system manager.

Record source categories:
    Performance evaluations that are maintained on Air Force Active 
Duty, Reserve, and Air National Guard personnel in the grades of airman 
basic E-1 through general O-10.

Exemptions claimed for the system:
    Brigadier General Selectee Effectiveness Reports and Colonel and 
Lieutenant Colonel Promotion recommendations with close out dates on or 
before January 31, 1991, may be exempt under the provisions of 5 U.S.C. 
552a(k)(7) from subsections of 5 U.S.C. 552a(c)(3); (d); (e)(4)(H); and 
(f), as applicable, but only to the extent that disclosure would reveal 
the identity of a confidential source. For additional information 
contact the system manager.
    An exemption rule has been promulgated in accordance with the 
requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and 
published in the 32 CFR part 806b.

1[FR Doc. E9-2782 Filed 2-9-09; 8:45 am]
BILLING CODE 5001-06-P