[Federal Register Volume 74, Number 13 (Thursday, January 22, 2009)]
[Notices]
[Pages 4055-4057]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-1374]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 23, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is

[[Page 4056]]

completed. Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Defense Finance and Accounting Service 
(N1-507-09-1, 1 item, 1 temporary item). Master files of an electronic 
information system containing data concerning agency employees, 
contractors, assets, and other information needed for potential 
disaster response and recovery.
    2. Department of the Interior, National Park Service (N1-79-08-5, 4 
items, 2 temporary items). Records relating to interpretation and 
education programs that do not meet the criteria for permanent 
retention specified in the schedule. Proposed for permanent retention 
are records that document planning and development of interpretation 
and education policies, programs and activities, and final work 
products such as publications, presentations, exhibit scripts, audio-
visual materials, studies, lesson plans and curricula.
    3. Department of the Interior, National Park Service (N1-79-08-9, 5 
items, 4 temporary items). Records relating to management and 
accountability activities that do not meet the criteria for permanent 
retention specified in the schedule. Proposed for permanent retention 
are records that document agency direction including the creation of 
policy and procedures, documentation of social issues affecting agency 
services, creation of the annual budget, strategic planning, annual 
reporting, agency achievements that contribute to its history, first of 
a kind or precedent-setting activities, and activities that are the 
subject of widespread media attention or congressional scrutiny.
    4. Department of Justice, Office of Legislative Affairs (N1-60-08-
26, 3 items, 2 temporary items). Case files relating to officials 
requiring Senate confirmation whose nominations are withdrawn as well 
as case files relating to individuals nominated for positions below the 
level of Assistant Attorney General. Proposed for permanent retention 
are files relating to individuals nominated for positions at the 
Assistant Attorney General level and higher.
    5. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-08-6, 5 items, 3 temporary items). Records of the 
Office of Chief Counsel consisting of attorney work papers, files 
relating to routine legal matters, and the case management system. 
Proposed for permanent retention are files relating to significant 
legal matters and the Chief Counsel Document System.
    6. Department of Justice, Federal Bureau of Investigation (N1-65-
07-4, 8 items, 7 temporary items). Training records of the Training and 
Development Division and individual units throughout the Bureau 
consisting of recorded exercises, homework exercises, logbooks of 
completed probationary assignments, dismissal packages, advanced law 
enforcement training for non-FBI law enforcement officials, and general 
training records for non-law enforcement training. Proposed for 
permanent retention are training policy files. Not included in this 
schedule are records documenting the training curriculum and training 
program for new and experienced agents.
    7. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-09-3, 1 item, 1 temporary item). Background investigations on 
applicants for positions as special agents. These records were 
previously approved for disposal.
    8. Department of State, Bureau of Diplomatic Security (N1-59-08-18, 
10 items, 7 temporary items). Records of the Personnel Security/
Suitability Division, including the master files of a security 
clearance database and contractors' payment records. Proposed for 
permanent retention are master files from the security clearance 
database that cover high-level officials and other cases that are 
historically significant and records related to program management and 
policy development.

[[Page 4057]]

    9. Department of State, Overseas Building Operations (N1-59-09-5, 
31 items, 31 temporary items). Records relating to the construction and 
maintenance of overseas facilities, including policy and procedures 
files, trip reports, Inspector General records, budget files, roof 
drawings, facility evaluations, reports relating to asbestos, and other 
records relating to maintenance activities.
    10. Department of Transportation, Federal Highway Administration 
(N1-406-08-2, 16 items, 14 temporary items). Records of the Office of 
Safety, including administrative files, budget files, cooperative 
agreement files, evaluation reports received from states, general 
correspondence, working papers, accident files, drafts of proposals, 
research files, and training course files. Proposed for permanent 
retention are interpretations of regulations and roadside hardware 
acceptance letters.
    11. Department of Transportation, Surface Transportation Board (N1-
134-08-1, 59 items, 41 temporary items). Records of the Surface 
Transportation Board, including news clippings, non-significant ex 
parte dockets, service docket files, reference files, working papers, 
reports review correspondence, carrier report publications, rate 
adjustment files, cost studies, docket working files, internal 
correspondence files, legislative files, congressional correspondence, 
decision reference files, hearing files, court files, project files, 
environmental assessments and impact statements, diagram maps, 
abandonment submissions, Federal Register citation files, designated 
agents files, court cases index file, practitioner files, fees refund 
files, recordation files, rate bureau agreements, and official tariff 
files. Proposed for permanent retention are such records as Board 
conference tapes, significant ex parte dockets, formal rail dockets, 
formal water carrier dockets, board member speeches, General Counsel's 
numbered memoranda, reports and studies, clearances for docketed and 
undocketed proceedings, background files for docketed and undocketed 
proceedings, carrier annual reports, waybill public use files and 
documentation, and public dockets.
    12. Department of the Treasury, Office of Thrift Supervision (N1-
483-08-2, 11 items, 10 temporary items). Electronic information systems 
used in connection with financial, budgetary, and billing activities. 
Also included are Web site and intranet records and electronic systems 
that support examination, supervision, and compliance activities. 
Proposed for permanent retention is a risk exposure analysis and 
reporting system used to create rate risk reports.
    13. Environmental Protection Agency, Agency-wide (N1-412-07-62, 7 
items, 7 temporary items). Appointee clearance and vetting files, 
Intergovernmental Personnel Act assignment files, personnel files of 
Public Health Service personnel temporarily assigned to the agency, and 
other non-mission related files. Paper copies of these files were 
previously approved for disposal.
    14. Environmental Protection Agency, Agency-wide (N1-412-07-63, 6 
items, 6 temporary items). Safety standards files, property safety 
inspections, protective and preventive measures report files, and 
industrial hygiene files, including employee exposure records and 
asbestos monitoring records. Paper copies of these files were 
previously approved for disposal.
    15. Environmental Protection Agency, Agency-wide (N1-412-07-64, 4 
items, 4 temporary items). Procurement and grant records, including 
administrative reports and data relating to procurement operations, 
deviation requests, and recipient and contractor debarment and 
suspension records. Paper copies of these files were previously 
approved for disposal.
    16. Environmental Protection Agency, Agency-wide (N1-412-07-65, 12 
items, 12 temporary items). Facilities and support services records, 
including guard service performance records, personal property records, 
motor vehicle leases, real estate project requests, real property 
records, and surplus real property case files. Paper copies of these 
files were previously approved for disposal.
    17. Railroad Retirement Board, Office of Administration (N1-184-08-
2, 2 items, 2 temporary items). Administrative records relating to the 
agency's participation in the Combined Federal Campaign.

    Dated: January 15, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-1374 Filed 1-21-09; 8:45 am]
BILLING CODE 7515-01-P