[Federal Register Volume 74, Number 13 (Thursday, January 22, 2009)]
[Notices]
[Pages 4015-4017]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-1234]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2009-0003]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Department of Air Force proposes to amend a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on February 23, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-6488.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: January 13, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF PC D

System Name:
    Officer Performance Report (OPR)/Enlisted Performance Report (EPR) 
Appeal Case Files (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System Location:
    Delete entry and replace with ``Headquarters Air Force Personnel 
Center (HQ AFPC), Randolph Air Force Base, TX 78150-4709; Headquarters 
Air Reserve Personnel Center (HQ ARPC), Denver, CO 80280-5000; and 
Military Personnel Flights (MPFs). Official mailing addresses are 
published as an appendix to the Air Force's compilation of record 
systems notices.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Present and former Officer and 
Enlisted personnel of the Regular Air Force, the Air Force Reserve and 
the Air National Guard who submit an appeal for correction of 
records.''

Category of records in system:
    Delete entry and replace with ``Individual's full name, Social 
Security Number (SSN), address, copy of applications, supporting 
documents, endorsements, and correspondence reflecting the board's 
decision on the case and other official records.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force: Powers and duties; delegation by; implemented by Air Force 
Instruction 36-2401, Correcting Officer and Enlisted Evaluation Reports 
and E.O. 9397 (SSN).''

Purpose(s):
    Delete entry and replace with ``To answer individual inquires 
concerning evaluation appeals. At Air Force Personnel Center and Air 
Reserve Personnel Center levels, records are used as a basis for 
consideration in preparation of Air Staff advisory opinions on Officer 
Performance Report/Enlisted Performance Report (OPR/EPR) appeals.''
* * * * *



[[Page 4016]]

Storage:
    Delete entry and replace with ``Maintained in visible file binders/
cabinets and electronic media storage.''
* * * * *

Retention and Disposal:
    Delete entry and replace with ``Air Force Personnel Center and Air 
Reserve Personnel Center case files are maintained for three calendar 
years from date of last action as indicated in the file, then 
destroyed. At Military Personnel Flights files are maintained for two 
calendar years from date of last action as indicated in the file and 
then destroyed. Destruction is by tearing into pieces, shredding, 
pulping, macerating, or burning.''
* * * * *

Notification Procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information on themselves 
should address written requests to Air Force Personnel Center, 
Evaluations Programs Section, (HQ AFPC/DPSID), 550 C Street West, Suite 
7, Randolph Air Force Base, TX 78150-4709, or to the Military Personnel 
Flight where the appeal was processed. Official mailing addresses are 
published as an appendix to the Air Force's compilation of record 
systems notices.
    Written request should contain full name, Social Security Number 
(SSN) and complete mailing address with notary certified signature.''
* * * * *

Records access Procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system should address 
written requests to the Air Force Personnel Center, Evaluations 
Programs Section, Air Force Personnel Center (HQ AFPC/DPSID), 550 C 
Street West, Randolph Air Force Base, TX 78150-4709, or to the Military 
Personnel Flight where the appeal was processed. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of record systems notices.
    Written request should contain with full name, Social Security 
Number (SSN) and complete mailing address with notary certified 
signature.''

Contesting record procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records, and for contesting contents and appealing initial agency 
determinations are published in Air Force Instruction 33-332, Privacy 
Act Program; 32 CFR part 806b; or may be obtained from the system 
manager.''

Record Source Categories:
    Delete entry and replace with ``Appeal applications and supporting 
documentation, endorsements, official records and documents from other 
sources, and correspondence reflecting the appeal board's decision. 
Also, when applicable, Air Staff advisory opinions furnished to the Air 
Force Board for Corrections of Military Records under the provisions of 
Air Force Instruction 36-2603, Air Force Board for Correction of 
Military Records.''
* * * * *
F036 AF PC D

System name:
    Officer Performance Report (OPR)/Enlisted Performance Report (EPR) 
Appeal Case Files.

System location:
    Headquarters Air Force Personnel Center (HQ AFPC), Randolph Air 
Force Base, TX 78150-4709; Headquarters Air Reserve Personnel Center HQ 
ARPC), Denver, CO 80280-5000; and Military Personnel Flights (MPFs). 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.

Categories of individuals covered by the system:
    Present and former Officer and Enlisted personnel of the Regular 
Air Force, the Air Force Reserve and the Air National Guard who submit 
an appeal for correction of records.

Categories of records in the system:
    Individual's full name, Social Security Number (SSN), address, copy 
of applications, supporting documents, endorsements, and correspondence 
reflecting the board's decision on the case and other official records.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
delegation by; implemented by Air Force Instruction 36-2401, Correcting 
Officer and Enlisted Evaluation Reports and E.O. 9397 (SSN).

Purpose(s):
    To answer individual inquires concerning evaluation appeals. At Air 
Force Personnel Center and Air Reserve Personnel Center levels, records 
are used as a basis for consideration in preparation of Air Staff 
advisory opinions on Officer Performance Report/Enlisted Performance 
Report (OPR/EPR) appeals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in visible file binders/cabinets and electronic media 
storage.

Retrievability:
    Retrieved by name.

Safeguards:
    Records are accessed by custodian of the record system, and by 
person(s) responsible for servicing the record system in performance of 
their official duties who are properly screened and cleared for need-
to-know. Records are stored in locked cabinets or rooms.

Retention and disposal:
    Air Force Personnel Center and Air Reserve Personnel Center case 
files are maintained for three calendar years from date of last action 
as indicated in the file, then destroyed. At Military Personnel Flights 
files are maintained for two calendar years from date of last action as 
indicated in the file, and then destroyed. Destruction is by tearing 
into pieces, shredding, pulping, macerating, or burning.

System manager(s) and address:
    Assistant Deputy Chief of Staff for Personnel, Randolph Air Force 
Base, TX 78150-6001.

Notification Procedures:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written requests to 
Air Force Personnel Center, Evaluations Programs Section, (HQ AFPC/
DPSID), 550 C Street West, Suite 7, Randolph Air Force Base, TX 78150-
4709 or to the Military Personnel Flight where the appeal was 
processed. Official mailing addresses are published as an appendix to 
the Air Force's compilation of record systems notices.
    Written request should contain full name, Social Security Number 
(SSN) and complete mailing address with notary certified signature.

[[Page 4017]]

Records access Procedures:
    Individuals seeking to access records about themselves contained in 
this system should address written requests to the Air Force Personnel 
Center, Evaluations Programs Section, Air Force Personnel Center, (HQ 
AFPC/DPSID), 550 C Street West, Randolph Air Force Base, TX 78150-4709 
or to the Military Personnel Flight where the appeal was processed. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.
    Written request should contain with full name, Social Security 
Number (SSN) and complete mailing address with notary certified 
signature.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or 
may be obtained from the system manager.

Record source categories:
    Appeal applications and supporting documentation, endorsements, 
official records and documents from other sources, and correspondence 
reflecting the appeal board's decision. Also, when applicable, Air 
Staff advisory opinions furnished to the Air Force Board for 
Corrections of Military Records under the provisions of Air Force 
Instruction 36-2603, Air Force Board for Correction of Military 
Records.

Exemptions claimed for the system:
    None.

[FR Doc. E9-1234 Filed 1-21-09; 8:45 am]
BILLING CODE 5001-06-P