[Federal Register Volume 74, Number 13 (Thursday, January 22, 2009)]
[Notices]
[Pages 4013-4015]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-1229]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2009-0007]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Department of Air Force proposes to amend a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on February 23, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-6488.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of

[[Page 4014]]

records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: January 13, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF A

System name:
    Biographical Data and Automated Personnel Management System 
(November 18, 2004, 69 FR 67550)

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Active duty Air Force military, Air 
Force Reserve and Air National Guard personnel. Air Force civilian 
employees and contractors, Army, Navy, and Marine Corps Active duty 
military and civilian personnel may be included when assigned to 
combatant commands for which Air Force is the Executive Agent. Records 
may be maintained in this system on personnel in a Temporary Duty (TDY) 
status for the duration of the TDY.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Department of Air Force, Air Force 
Research Laboratory, Phillips Research Site, Information Requirements, 
AFRL/RVIR; 3550 Aberdeen Ave., SE. Kirtland AFB, NM.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address inquiries to the respective unit commander or supervisor who 
maintains the records. Official mailing addresses are published as an 
appendix to the Air Force's compilation of record systems notices.
    Requests should contain individual's name and Social Security 
Number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system should address 
requests to the respective unit commander or supervisor who maintains 
the records. Official mailing addresses are published as an appendix to 
the Air Force's compilation of record systems notices.
    Requests should contain individual's name and Social Security 
Number (SSN).''
* * * * *
F036 AF A

System name:
    Biographical Data and Automated Personnel Management System

System location:
    Headquarters United States Air Force; headquarters of major 
commands; field operating agencies; direct reporting units; 
headquarters of combatant commands for which Air Force is Executive 
Agent, and all Air Force installations and units. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of record systems notices.

Categories of individuals covered by the system:
    Active duty Air Force military, Air Force Reserve and Air National 
Guard personnel. Air Force civilian employees and contractors, Army, 
Navy, and Marine Corps Active duty military and civilian personnel may 
be included when assigned to combatant commands for which Air Force is 
the Executive Agent. Records may be maintained in this system on 
personnel in a Temporary Duty (TDY) status for the duration of the TDY.

Categories of records in the system:
    Biographical information which may include name, rank, Social 
Security Number, service dates, date of birth, civilian employment, 
military and civilian education, military and civilian experience, 
program specialties, hobbies, professional expertise and appointments, 
membership in professional societies, civic activities, state of 
license, and limited medical/immunization information for personnel 
readiness.
    Limited locator type information which may include home address, 
home phone, home of record and name and address of next of kin.
    Records relating to assignment to include unit of assignment, 
authorized and assigned grade, duty title, duty Air Force Specialty 
Code and Military Occupation Code, position number, date assigned to 
organization, estimated date of departure, control tour code, 
assignment availability date, overseas tour start date, short tour 
return date, supervisor's name and date supervision began.
    Performance data, i.e. date of last report and date next report 
due.
    May also contain limited routine administrative training 
information consisting of application for training, name and date of 
course completion, and educational level, when not filed in a separate 
system.
    Limited routine correspondence on promotions, military honors and 
awards, security and letters of appreciation, when not filed in a 
separate system.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

Purpose(s):
    This system is established as a management tool to provide 
commanders and supervisors with ready reference information file for 
managing their personnel, manpower and resources.
    To assist in determining and scheduling workload requirements in 
support of their organization's assigned mission.
    This system serves a ready reference locator and can be used to 
produce manpower reports.
    Used to determine eligibility/suitability for assignment/
reassignment; determine eligibility for retirement related action, to 
make determinations on discharges or mobilization, deferments, and 
fulfillment of local or statutory requirements.
    Records maintained as a historical file while individual is 
assigned to the unit.
    Used to answers correspondence/telephone inquiries; updating and/or 
changing information in computer and/or individual record.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

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Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Retrieved by name and/or Social Security Number.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need to know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software.

Retention and disposal:
    Retain in office files until superseded, obsolete, no longer needed 
for reference, reassignment, separation or retirement of the individual 
or inactivation of the organization. Records on TDY personnel will be 
destroyed upon completion of the individual's TDY. Records are 
destroyed by tearing into pieces, shredding, pulping, or burning. 
Computer records are destroyed by erasing, deleting or overwriting.

System manager(s) and address:
    Department of Air Force, Air Force Research Laboratory, Phillips 
Research Site, Information Requirements, AFRL/RVIR; 3550 Aberdeen Ave., 
SE., Kirtland AFB, NM.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address inquiries to the 
respective unit commander or supervisor who maintains the records. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.
    Requests should contain individual's name and Social Security 
Number (SSN).

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the respective unit commander or 
supervisor who maintains the records. Official mailing addresses are 
published as an appendix to the Air Force's compilation of record 
systems notices.
    Requests should contain individual's name and Social Security 
Number (SSN).

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    The individual, personnel or training records and records created 
by commander/supervisor.

Exemptions claimed for the system:
    None.

[FR Doc. E9-1229 Filed 1-21-09; 8:45 am]
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