[Federal Register Volume 73, Number 251 (Wednesday, December 31, 2008)]
[Notices]
[Pages 80436-80437]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-31112]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 30, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Risk Management Agency (N1-258-08-6, 
2 items, 2 temporary items). Reinsurance agreements, final reinsurance 
agreements, standard reinsurance agreement negotiations records and 
other files pertaining to crop insurance policies sold or reinsured to 
private insurance companies.
    2. Department of Agriculture, Risk Management Agency (N1-258-08-11, 
1 item, 1 temporary item). Statements of work, invoices, solicitations, 
proposals, task orders, deliverables, and other records relating to 
pilot programs used to test and evaluate new crop insurance products.
    3. Department of Agriculture, Risk Management Agency (N1-258-08-15, 
1 item, 1 temporary item). Records relating to agreements that pertain 
to providing or obtaining support services.
    4. Department of Agriculture, Risk Management Agency (N1-258-08-16, 
1 item, 1 temporary item). Records relating to delegations of 
authority.
    5. Department of Agriculture, Risk Management Agency (N1-258-08-19, 
1 item, 1 temporary item). Records relating to accounting systems. 
Records pertain to such subjects as systems approved by the Government 
Accountability Office, management advisory services for financial 
systems, monitoring system development processes, and accounting system 
regulations.

[[Page 80437]]

    6. Department of Agriculture, Risk Management Agency (N1-258-08-20, 
1 item, 1 temporary item). Internal control records pertaining to 
measures taken to safeguard assets, ensure the accuracy of accounting 
data, promote operational efficiency, and encourage adherence to 
prescribed managerial policies.
    7. Department of Agriculture, Risk Management Agency (N1-258-08-21, 
1 item, 1 temporary item). General correspondence relating to personal 
property management including records relating to nonexpendable 
equipment, acquisitions, maintenance and disposal of office equipment.
    8. Department of Defense, Defense Logistics Agency (N1-361-08-3, 13 
items, 12 temporary items). Records relating to criminal incidents, 
contract fraud and investigations. Included are such records as case 
files, logs, polygraph examinations, reports, assessments, and related 
information. Proposed for permanent retention are polygraph 
examinations relating to historically significant cases. Historically 
valuable case files are retained permanently by the Defense Criminal 
Investigative Service.
    9. Department of Defense, Defense Logistics Agency (N1-361-08-5, 1 
item, 1 temporary item). Records relating to labor hours, projects, 
workload, civilian time and attendance, contract management, and 
contractor performance.
    10. Department of Health and Human Services, Food and Drug 
Administration (N1-88-08-2, 11 items, 8 temporary items). Records 
relating to drug marketing and pre-marketing applications. Included are 
such records as application files lacking in historical value, records 
relating to the electronic transport of applications, duplicate copies 
of applications, and associated tracking data. Proposed for permanent 
retention are historically significant drug marketing and pre-marketing 
applications.
    11. Department of Homeland Security, National Protection and 
Programs Directorate (N1-563-08-27, 1 item, 1 temporary item). Master 
files of an electronic information system used to support the 
identification of potentially significant changes in the operational 
status of the nation's critical infrastructure and key resources.
    12. Department of Homeland Security, Science and Technology 
Directorate (N1-563-08-37, 1 item, 1 temporary item). Master files 
containing information about sets of data on Internet traffic available 
from non-agency data hosts for cyber defense research and user requests 
to publish research based on the datasets.
    13. Department of Justice, Federal Bureau of Prisons (N1-129-09-12, 
2 items, 2 temporary items). Records of regional psychology services 
offices including drug abuse, mental health, and sex offender treatment 
files.
    14. Department of Justice, Federal Bureau of Prisons (N1-129-09-13, 
3 items, 3 temporary items). Master files of an electronic information 
system used to capture, transfer and store X-ray images and reports for 
inmates.
    15. Department of Justice, Federal Bureau of Prisons (N1-129-09-14, 
3 items, 3 temporary items). Master files of an electronic information 
system used to assess and track inmates' reentry skills and progress.
    16. Department of Justice, National Drug Intelligence Center (N1-
523-08-5, 1 item, 1 temporary item). Master files of an asset 
repository that contains intelligence data related to illegal drug 
manufacturing, trafficking, and related activities.
    17. Department of Labor, Bureau of Labor Statistics (N1-257-09-2, 
26 items, 23 temporary items). Records from the Office of Survey 
Methods Research, including researchers working files, study related e-
mail, Office of Management and Budget study clearance packages, study 
announcement and recruitment materials, advance materials, participant 
database, study materials, interviewer notes, recordings of test 
sessions, eye tracking database, keystroke recordings, usability test 
environment files, Monthly Labor Review manuscripts, Web publications, 
and articles published in professional journals and conference 
proceedings. Proposed for permanent retention are final reports, 
presentations at conferences and professional meetings, and training 
session materials.
    18. Department of the Treasury, Internal Revenue Service (N1-58-08-
14, 1 item, 1 temporary item). Claims-related letters which are 
returned to the agency as undeliverable.
    19. Federal Election Commission, Office of the Inspector General 
(N1-339-08-1, 14 items, 10 temporary items). Files of the agency 
Inspector General, including such records as files relating to non-
significant investigations and audits, hotline files, peer review 
files, policy and procedures files, general correspondence, planning 
files, and related reports. Proposed for permanent retention are 
significant investigative and audit files and semi-annual reports.
    20. Federal Energy Regulatory Commission, Agency-wide (N1-138-09-1, 
28 items, 28 temporary items). Monthly, quarterly, annual, biennial, 
variable and non-periodic reports submitted by electric, gas, oil, 
steam-electric, hydropower, transmission, and other public and private 
utilities. Paper recordkeeping copies were all previously approved for 
disposal.
    21. Millennium Challenge Corporation, Agency-wide (N1-561-08-2, 6 
items, 6 temporary items). Master files of electronic information 
systems used to track correspondence and monitor the status of agency 
projects. Also included are the agency's public Web site and intranet.

    Dated: December 23, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-31112 Filed 12-30-08; 8:45 am]
BILLING CODE 7515-01-P