[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79835-79836]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-30864]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0055]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Add a System of Records Notice.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records notice to its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on January 29, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 17, 2008, to 
the House Committee on Government on Oversight and Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: December 18, 2008.
Morgan E. Frazier,
Alternate Federal Register Liaison Officer, Department of Defense.
F048 AFRC A

SYSTEM NAME:
    Reserve Component Periodic Health Assessment (RCPHA) Records.

SYSTEM LOCATION:
    HQ Air Force Reserve Command, HQ AFRC/SGSI, Air Force Reserve 
Command, 155 Richard Ray Blvd., Bldg 210, Warner Robins, GA 31098-1601.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the Air Force Ready Reserve Components.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual's name, Social Security Number (SSN), address, phone 
number, date of birth, age, e-mail address, and to include medical 
history.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. Sections 10206, Members: physical examinations; and DoDD 
1200.7, Screening the Ready Reserve; and E.O. 9397 (SSN).

PURPOSE(S):
    Ensure screening, at least annually, of all Reserve Component Ready 
Reservists for their immediate availability for active duty and to 
ensure capability to deploy or to meet the mission

[[Page 79836]]

requirement. This is a web based system of records for improving these 
procedures. Medical units will be able to download the Reserve 
Component Health Risk Assessment form/certificate directly from the Web 
site which will reduce the number of visits reserve individuals need to 
make to medical units during their training days.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records or information 
contained therein may specifically be disclosed outside the Department 
of Defense as a routine use pursuant to 5 U.S.C. 552a(3).
    The ``Blanket Routine Uses'' published at the beginning of the Air 
Force's compilation of the systems of records notices apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. DoD 6025.18-R, ``DoD Health Information Privacy 
Regulation'' issued pursuant to the Health Insurance Portability and 
Accountability Act of 1996, applies to most such health information. 
DoD 6025.18-R may place additional procedural requirements on the 
uses and disclosures of such information beyond those found in the 
Privacy Act of 1974 or mentioned in this system of records notice.

STORAGE:
    Electronic storage media.

RETRIEVABILITY:
    Individual's name and Social Security Number (SSN).

SAFEGUARDS:
    Records are accessed by medical person(s) responsible for the 
medical processing. All person(s) are properly screened and cleared for 
need-to-know. Records are protected by standard Air Force access 
authentication procedures and by network system security software.

RETENTION AND DISPOSAL:
    Data stored digitally within the system is retained only for the 
period required to satisfy recurring processing requirements and/or 
historical requirements.

ELECTRONIC COPIES CREATED USING ELECTRONIC MAIL AND WORD PROCESSING:
    Destroy paper after recordkeeping copy has been created and filed 
or when no longer needed for revision, dissemination, or reference, 
whichever is later.

ELECTRONIC SYSTEMS THAT REPLACE TEMPORARY HARD COPY RECORDS:
    Destroy on expiration of the retention period previously approved 
for the corresponding hard copy records.

ELECTRONIC SYSTEMS THAT SUPPLEMENT TEMPORARY HARD COPY RECORDS WHERE 
THE HARD COPY RECORDS ARE RETAINED TO MEET RECORDKEEPING REQUIREMENTS:
    Destroy when the agency determines that the electronic records are 
superseded, obsolete, or no longer needed for administrative, legal, 
audit, or other operational purposes. Method of destruction is by 
shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Department of the Air Force, Chief, Medical Information Systems, HQ 
AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210, 
Warner Robins, GA 31088-1601.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
Department of the Air Force, Chief, Medical Information Systems, HQ 
AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210, 
Warner Robins, GA 31088-1601.
    Written request will contain individual's name and Social Security 
Number (SSN).

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Department of the Air Force, Chief, Medical Information Systems, HQ 
AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210, 
Warner Robins, GA 31088-1601.
    Written request will contain individual's name and Social Security 
Number (SSN).

CONTESTING RECORDS PROCEDURES:
    The Air Force rules for accessing records and for contesting and 
appealing initial agency determinations are published in Air Force 
Instruction 33-132; 32 CFR part 806b; or may be obtained from the 
system manager.

RECORD SOURCE CATEGORIES:
    Individuals, supervisors, Air Force reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
 [FR Doc. E8-30864 Filed 12-29-08; 8:45 am]
BILLING CODE 5001-06-P