[Federal Register Volume 73, Number 246 (Monday, December 22, 2008)]
[Notices]
[Pages 78396-78397]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-30427]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 21, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001 E-mail: [email protected]. FAX: 
301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Grain Inspection, Packers and 
Stockyard Administration (N1-545-08-19, 1 item, 1 temporary item). 
Records relating to the use of Government-issued travel cards. The 
proposed disposition instructions are limited to paper records.
    2. Department of Defense, Office of the Secretary of Defense (N1-
330-08-11, 2 items, 1 temporary item). Paper copies of records of the 
Under Secretary of Defense for Intelligence accumulated between 2001 
and 2006. Proposed for permanent retention is an electronic version of 
these files.
    3. Department of Defense, Defense Commissary Agency (N1-506-07-5, 
29 items, 29 temporary items). Records relating to commissary 
operations including purchase, processing and distribution. Included 
are records related to property, access, receipting, accountability, 
maintenance, reporting, daily operations, stores, promotions, quality 
assurance, and similar operational functions.
    4. Department of Defense, Defense Logistics Agency (N1-361-09-1, 1 
item, 1 temporary item). Security video recordings used to monitor 
activities in agency child and youth programs.
    5. Department of Defense, Joint Staff (N1-218-09-1, 2 items, 2 
temporary items). Master files and reports associated with an 
electronic system that tracks information on agency witnesses appearing 
before congressional committees.
    6. Department of Health and Human Services, Food and Drug 
Administration (N1-88-04-2, 11 items, 7 temporary items). Legislative 
and regulatory records, including congressional correspondence relating 
to constituent requests; congressional hearing background files; 
legislation and hearing reference files; Federal Register notice files; 
and non-substantial administrative and rulemaking dockets and 
associated

[[Page 78397]]

tracking data. Proposed for permanent retention are congressional 
correspondence not related to constituent requests, evidentiary hearing 
materials, and substantial administrative and rulemaking dockets and 
associated tracking data. The proposed disposition instructions for the 
tracking data are limited to electronic records.
    7. Department of Homeland Security, Counterintelligence and 
Investigations Division (N1-563-08-4, 3 items, 3 temporary items). Case 
files for investigations into potential espionage within the agency or 
crimes against the agency's property or personnel and files relating to 
information or allegations that do not relate to specific 
investigations.
    8. Department of the Interior, National Park Service (N1-79-08-1, 6 
items, 3 temporary items). Resource management and land records that do 
not meet the criteria for permanent retention specified in the 
schedule. Proposed for permanent retention are records relating to 
significant policies and procedures, and those documenting land and 
resource acquisition and use, environmental concerns and water rights, 
archaeological matters, historic sites and structures, plant and animal 
life, and geological features.
    9. Department of Justice, Office of the Federal Detention Trustee 
(N1-60-09-2, 5 items, 5 temporary items). Master files for electronic 
information systems used to automate the process of designating 
prisoners to appropriate correctional facilities. Systems include data 
for locating and inspecting facility space, designating prisoners, and 
establishing intergovernmental agreements for Federal usage of non-
Federal facilities.
    10. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-08-3, 5 items, 5 temporary items). Reports, briefings, 
bulletins, analyses, summaries and similar products relating to 
possible security threats not rising to the level of 
counterintelligence assessments.
    11. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-08-4, 2 items, 2 temporary items). Applications, responses, 
investigations, reports, correspondence, and other records related to 
personnel inquiries and non-criminal investigations.
    12. Department of the Navy, U.S. Marine Corps (N1-127-08-2, 1 item, 
1 temporary item). Master files of an electronic information system 
that contains data concerning facilities, including readiness, quality, 
and cost estimates for improvements and maintenance.
    13. Department of the Navy, U.S. Marine Corps (N1-127-08-5, 1 item, 
1 temporary item). Master files of an electronic information system 
that contains data concerning operational costs for facilities.
    14. Department of the Treasury, Departmental Offices (N1-56-09-1, 1 
item, 1 temporary item). Master files for an electronic information 
system that is used to manage payments of certain Federal and District 
of Columbia retirement benefits.
    15. Nuclear Regulatory Commission, Agency-wide (N1-431-08-16, 2 
items, 2 temporary items). Master files maintaining interim or 
supplemental documentation relating to agency electronic information 
systems.
    16. Nuclear Regulatory Commission, Office of Nuclear Regulatory 
Research (N1-431-08-13, 2 items, 2 temporary items). Master files and 
outputs for the Research Information Management System, which tracks 
procurement activities and deliverables.

    Dated: December 17, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E8-30427 Filed 12-19-08; 8:45 am]
BILLING CODE 7515-01-P