[Federal Register Volume 73, Number 241 (Monday, December 15, 2008)]
[Notices]
[Pages 76006-76008]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-29521]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2008-OS-0158]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Logistics Agency is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 14, 2009 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, Attn: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as

[[Page 76007]]

amended, which requires the submission of a new or altered system 
report.

    Dated: December 9, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S600.10 CAAE

System name:
    Hazardous Materials Occupational Exposure History Files (September 
21, 1999, 64 FR 51109).

Changes:
System identifier:
    Delete ``CAAE'' from the entry.
* * * * *

System location:
    Delete entry and replace with ``Records are maintained at the 
Defense Supply Center Philadelphia (DSCP); the Defense Distribution 
Center (DDC) and [all] associated distribution depots; Defense Supply 
Center Richmond (DSCR); Defense Reutilization and Marketing Service 
(DRMS) and [all] associated Defense Reutilization and Marketing Office 
sites; Defense Energy Supply Center (DESC); United States Army Ionizing 
Radiation Dosimetry Center (AIRDC), and the Defense National Stockpile 
Center (DNSC) and [all] associated sites. Mailing addresses for these 
locations may be obtained from the System manager identified below.
    In addition, records are maintained at the Defense Logistics 
Support Command, Headquarters, Defense Logistics Agency, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To the U. S. Public Health Service and or supporting medical 
facilities for the purpose of conducting medical examinations and 
evaluations of DLA employees.
    To the regulatory agencies which regulate the management of 
hazardous materials and personnel exposure for reporting purposes.
    To academic and medical institutions and non-government agencies 
for the purpose of monitoring/evaluating exposures to hazardous 
materials and occupational exposure to ionizing radiation.
    The DoD ``Blanket Routine Uses'' apply to this system of records.''
* * * * *

Retrievability:
    Delete entry and replace with ``Retrieved alphabetically by 
individual's name, Social Security Number (SSN), or employee 
identification number.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address all written inquiries to the Privacy Act Office, 
Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Inquiries should contain the subject individual's full name, Social 
Security Number (SSN), or employee identification number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about them contained in this system of records should 
address all written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Inquiries should contain the subject individual's full name, Social 
Security Number (SSN), or employee identification number.''
* * * * *
S600.10

System name:
    Hazardous Materials Occupational Exposure History Files.

System location:
    Records are maintained at the Defense Supply Center Philadelphia 
(DSCP); the Defense Distribution Center (DDC) and [all] associated 
distribution depots; Defense Supply Center Richmond (DSCR); Defense 
Reutilization and Marketing Service (DRMS) and [all] associated Defense 
Reutilization and Marketing Office sites; Defense Energy Supply Center 
(DESC); United States Army Ionizing Radiation Dosimetry Center (AIRDC), 
and the Defense National Stockpile Center (DNSC) and [all] associated 
sites. Mailing addresses for these locations may be obtained from the 
System manager identified below.
    In addition, records are maintained at the Defense Logistics 
Support Command, Headquarters, Defense Logistics Agency, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Categories of individuals covered by the system:
    Individuals working in or visiting hazardous materials storage 
areas and individuals who have been occupationally exposed to ionizing 
radiation.

Categories of records in the system:
    File contains name, Social Security Number, badge readings, 
individual or area exposure monitoring results and medical data.

Authority for maintenance of the system:
    5 U.S.C. 7902, Safety Programs; 29 U.S.C. Chapter 15, Occupational 
Safety and Health; 42 U.S.C. 2201(o), Reports; and E.O. 9397 (SSN).

Purpose(s):
    To record and maintain data on hazardous materials exposure levels 
and medical status following annual medical examinations and to comply 
with reporting requirements.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U. S. Public Health Service and or supporting medical 
facilities for the purpose of conducting medical examinations and 
evaluations of DLA employees.
    To the regulatory agencies which regulate the management of 
hazardous materials and personnel exposure for reporting purposes.
    To academic and medical institutions and non-government agencies 
for the purpose of monitoring/evaluating exposures to hazardous 
materials and occupational exposure to ionizing radiation.
    The DoD ``Blanket Routine Uses'' apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Records may be stored on paper and/or on electronic storage media.

[[Page 76008]]

Retrievability:
    Retrieved alphabetically by individual's name, Social Security 
Number (SSN), or employee identification number.

Safeguards:
    Records are secured in locked or guarded buildings, locked offices, 
or locked cabinets during non duty hours.

Retention and Disposal:
    Records are destroyed 75 years after birth date of employee, 60 
years after date of the earliest document in the file if the date of 
birth cannot be ascertained, or 30 years after latest separation, or 
maintained indefinitely as prescribed by law, whichever is later.

System manager(s) and address:
    Staff Director, Environment, Safety and Occupational Health, Attn: 
DES-E, 8725 John J. Kingman Road, Suite 2639, Fort Belvoir, VA 22060-
6221, and Heads of the Safety and Health Offices at the DLA Field 
Activities. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address all 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.
    Inquiries should contain the subject individual's full name, Social 
Security Number, or employee identification number.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system of records should address all written inquiries to the 
Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Inquiries should contain the subject individual's full name, Social 
Security Number, or employee identification number.

Contesting record procedures:
    The DLA procedures for accessing records, for contesting contents, 
and appealing initial agency determinations are contained in 32 CFR 
part 323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information in this system of records is obtained from dosimetric 
devices (area and personnel), other detection instrumentation, work 
logs, site records and assessments, and medical examinations and 
surveillance.

Exemptions claimed for the system:
    None.

[FR Doc. E8-29521 Filed 12-12-08; 8:45 am]
BILLING CODE 5001-06-P