[Federal Register Volume 73, Number 240 (Friday, December 12, 2008)]
[Notices]
[Pages 75679-75681]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-29381]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2008-OS-0153]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

[[Page 75680]]


ACTION: Notice to add a new system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on January 
12, 2009 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 589-
3510.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 4, 2008, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records about 
Individuals'', dated December 12, 2000, 65 FR 239.

    Dated: December 8, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T-7300a

SYSTEM NAME:
    Voucher Processing System (VPS).

SYSTEM LOCATION:
    Document Automation and Production Services (DAPS), 5450 Carlisle 
Pike, Building 410, Mechanicsburg, PA 17050-2411.
    Document Automation and Production Services (DAPS), 8000 Jefferson 
Davis Highway, Richmond, Virginia 23237-4480.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Active duty, Reserve and National Guard, Army, Navy, Air Force, and 
Marine Corps military members, DoD civilians, vendors and private 
citizens.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, Social Security Number (SSN), addresses, payroll data, vendor 
name and address, accounting, commercial pay, travel and military pay 
disbursement and collection voucher data, voucher control logs, voucher 
numbers, deposit funds data, and end-of-day reports data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 31 U.S.C. Sections 3325, 
3511, 3512, 3513; Department of Defense Financial Management Regulation 
(DoDFMR) 7000.14R, Vol. 5, and E.O. 9397 (SSN).

PURPOSE(S):
    Used as a centralized repository that receives and stores 
accounting, commercial pay, travel, and military pay disbursement and 
collection voucher data. It will produce voucher control logs and 
management reports, such as end-of-day report used by management to 
monitor disbursements and collections.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Internal Revenue Service to report taxable earnings and 
taxes withheld, accounting, and tax audits, and to compute or resolve 
tax liability or tax levies.
    To the Social Security Administration to report earned wages by 
members for the Federal Insurance Contribution Act, accounting or tax 
audits, and death notices.
    To Federal Reserve banks to distribute payments made through the 
direct deposit system to financial organizations or their processing 
agents authorized by individuals to receive and deposit payments in 
their accounts.
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
DFAS compilation of systems of records notices also apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic storage media and paper records.

RETRIEVABILITY:
    Name and Social Security Number (SSN).

SAFEGUARDS:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly 
screened and cleared on a need to know basis in the performance of 
their duties. Passwords and digital signatures are used to control 
access to the system data, and procedures are in place to deter and 
detect browsing and unauthorized access. Physical and electronic access 
are limited to persons responsible for servicing and authorized to use 
the system.

RETENTION AND DISPOSAL:
    Records are cut off at the end of the month and destroyed 6 years 
and 3 months after cutoff. Records are destroyed by degaussing, 
burning, and shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Voucher Processing System (VPS) Program Manager, Defense Finance 
and Accounting Service, Information and Technology Services, 1931 S. 
Bell Street, Arlington, VA 22240-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about them is 
contained in this record system should address written inquiries to the 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
8899 E. 56th Street, Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about them contained in 
this system should address written inquiries to Defense Finance and 
Accounting Service, Freedom of Information/Privacy Act Program Manager, 
Corporate Communications and Legislative Liaison, 8899 E. 56th Street, 
Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.

CONTESTING RECORD PROCEDURES:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications

[[Page 75681]]

and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-
0150.

RECORD SOURCE CATEGORIES:
    Individuals concerned, Department of Defense Components, such as 
Army, Navy, Air Force, and Marine Corps.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E8-29381 Filed 12-11-08; 8:45 am]
BILLING CODE 5001-06-P