[Federal Register Volume 73, Number 234 (Thursday, December 4, 2008)]
[Notices]
[Pages 73959-73960]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-28799]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 5, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records

[[Page 73960]]

Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-08-1, 1 item, 1 temporary item). Records 
of the Division of Global Migration and Quarantine, including passenger 
manifests and customs declarations containing flight information on 
travelers.
    2. Department of Homeland Security, Headquarters Offices (N1-563-
08-6, 4 items, 2 temporary items). Working papers of mission-related 
agency committees and inter-agency committees for which the Department 
serves as lead. Proposed for permanent retention are records 
documenting the committee's establishment, organization, membership, 
meetings, and actions.
    3. Department of Homeland Security, Federal Emergency Management 
Agency (N1-311-09-1, 1 item, 1 temporary item). Master files associated 
with an electronic information system used to record, track, and search 
for the location of displaced or separated individuals after a major 
disaster. Records associated with a catastrophic disaster are scheduled 
separately as permanent.
    4. Department of Justice, Civil Rights Division (N1-60-09-3, 1 
item, 1 temporary item). Master files for an electronic information 
system that contains demographic information on individuals who call 
employment discrimination hotlines.
    5. Department of Justice, National Drug Intelligence Center (N1-
523-08-3, 2 items, 2 temporary items). Records relating to the agency's 
emergency management and security programs, including agency compliance 
with regulations issued at the departmental level.
    6. Department of Justice, Federal Bureau of Prisons (N1-129-09-6, 1 
item, 1 temporary item). Web content and administrative records for the 
Federal Prison Industries intranet.
    7. Department of Justice, Federal Bureau of Prisons (N1-129-09-7, 1 
item, 1 temporary item). Inmate case files for individuals convicted 
and held at Federal penal and correctional institutions. This schedule 
covers inmate case files previously scheduled as temporary and does not 
cover inmate case files previously scheduled as permanent such as 
notorious offenders and Alcatraz inmate case files.
    8. Department of Justice, Federal Bureau of Prisons (N1-129-09-8, 1 
item, 1 temporary item). Web content and administrative records for the 
National Institute of Corrections public Web site.
    9. Department of Justice, Federal Bureau of Prisons (N1-129-09-9, 2 
items, 2 temporary items). Inputs and data from an electronic 
information system used to track program and institution reviews and 
inspections.
    10. Department of Justice, Federal Bureau of Prisons (N1-129-09-10, 
1 item, 1 temporary item). Web content and administrative records for 
the National Institute of Corrections intranet.
    11. Department of the Navy, United States Marine Corps (N1-127-08-
3, 1 item, 1 temporary item). Master files of an electronic information 
system used in the management of military family housing. Records 
relate to such matters as assignments, referrals, fund control, and 
maintenance planning.
    12. Department of the Navy, United States Marine Corps (N1-127-08-
4, 3 items, 3 temporary items). Records relating to the management of 
training ranges and other training facilities, including master files 
of an electronic information system.
    13. Social Security Administration, Office of Disability 
Adjudication and Review (N1-47-09-1, 3 items, 3 temporary items). 
Records relating to the investigation of misconduct and bias complaints 
made against administrative law judges.

    Dated: November 26, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-28799 Filed 12-3-08; 8:45 am]
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