[Federal Register Volume 73, Number 232 (Tuesday, December 2, 2008)]
[Notices]
[Pages 73252-73254]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-28584]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0039]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on January 2, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800 
Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on October 27, 2008, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: November 25, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F090 AF IG B

System name:
    Inspector General Records (July 26, 2004, 69 FR 44515).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``All persons (civilian, military, 
contractors, and/or members of the public) who have registered a 
complaint, allegation, or query with the Air Force Inspector General. 
Individuals who are or have been subjects of reviews, inquiries, or 
investigations.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Individual's name, Social Security 
Number (SSN), address, phone number, reports of investigations, 
statements of individuals, correspondence, and other information 
collected during investigation of and pertaining to complaints made to 
or investigated by the Air Force Inspector General.''
* * * * *

Purpose(s):
    Delete entry and replace with ``Information is used to ensure just, 
thorough and timely resolution; to respond to complaints, allegations 
or queries; and to improve morale, welfare, and efficiency of 
organizations, units, and personnel by providing an outlet for redress. 
Records may indicate where commander involvement is needed to correct 
systemic, programmatic, or procedural weakness and ensures resources 
are used effectively and efficiently''.
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add: ``To victims and witnesses of a crime for purposes of 
providing information, consistent with the requirements of the Victim 
and Witness Assistance Program, regarding the investigation and 
deposition of an offense.
    Add: To Federal, state, and local agencies having jurisdiction over 
the substance of the allegations or a related investigative interest.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders or 
electronic storage media''.
* * * * *

Retrievability:
    Delete entry and replace with ``By individual's name and/or Social 
Security Number (SSN).''
* * * * *

Safeguards:
    Delete entry and replace with ``Records are accessed by properly 
screened and cleared personnel with a need-to-know. Physical records 
are

[[Page 73253]]

stored in a secured room. Electronic media is protected by system 
hardware and software. Access authentication is validated through use 
of Computer Access Cards (CACs), user name and password''.
* * * * *

Retention and disposal:
    Delete entry and replace with ``Records of unsubstantiated cases 
are retained in office files for two years after the year in which the 
case is closed. Substantiated case files are retained in office files 
until 10 years after the year in which case is closed. Physical records 
may be destroyed by shredding and/or burning. Electronic records are 
destroyed by erasing, deleting or overwriting.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries with signature to the 
Inspector General, Office of Secretary of the Air Force, 144 Air Force 
Pentagon, Washington, DC 20330-1140 or an Inspector General (IG) office 
at a local military installation.
    The request must contain full name, complete return address and 
daytime contact telephone number.''
* * * * *

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries with signature to the Inspector General, 
Office of Secretary of the Air Force, 144 Air Force Pentagon, 
Washington, DC 20330-1140 or an IG office at a local military 
installation.
    The request must contain full name, complete return address and 
daytime contact telephone number.''
* * * * *

Contesting record procedures:
    Delete entry and replace with ``Air Force rules for accessing 
records, contesting the contents, and appealing initial agency 
determinations are published in Air Force Instruction (AFI) 33-332; 32 
Code of Federal Regulations (CFR), Part 806b. Procedures may also be 
obtained from the system manager.''
* * * * *

Record source categories:
    Delete entry and replace with ``Information is provided by the 
complainants, investigators, inspectors general, members of Congress, 
witnesses, and subjects of investigations.''
* * * * *
F090 AF IG B

System name:
    Inspector General Records.

System location:
    Office of the Inspector General, Office of the Secretary of the Air 
Force (SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140. 
Records are also located at the headquarters of major commands, 
headquarters of combatant commands for which Air Force is Executive 
Agent, and at all levels down to and including Air Force installations. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.

Categories of individuals covered by the system:
    All persons (civilian, military, contractors, and/or members of the 
public) who have registered a complaint, allegation, or query with the 
Air Force Inspector General. Individuals who are or have been subjects 
of reviews, inquiries, or investigations.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), address, phone 
number, reports of investigations, statements of individuals, 
correspondence, and other information collected during investigation of 
and pertaining to complaints made to or investigated by the Air Force 
Inspector General.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8020, 
Inspector General, and E.O. 9397 (SSN).

Purpose(s):
    Information is used to ensure just, thorough and timely resolution; 
to respond to complaints, allegations or queries; and to improve 
morale, welfare, and efficiency of organizations, units, and personnel 
by providing an outlet for redress. Records may indicate where 
commander involvement is needed to correct systemic, programmatic, or 
procedural weakness and ensures resources are used effectively and 
efficiently.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    To victims and witnesses of a crime for purposes of providing 
information, consistent with the requirements of the Victim and Witness 
Assistance Program, regarding the investigation and deposition of an 
offense.
    To Federal, state, and local agencies having jurisdiction over the 
substance of the allegations or a related investigative interest.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: Provided to other Federal 
agencies under Official Use Request. These records are provided as an 
official need to know.
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of record system notices applies to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders or electronic storage media.

Retrievability:
    By individual's name and/or Social Security Number.

Safeguards:
    Records are accessed by properly screened and cleared personnel 
with a need-to-know. Physical records are stored in a secured room. 
Electronic media is protected by system hardware and software. Access 
authentication is validated through use of Computer Access Cards 
(CACs), user name and password.

Retention and disposal:
    Records of unsubstantiated cases are retained in office files for 
two years after the year in which the case is closed. Substantiated 
case files are retained in office files until 10 years after the year 
in which case is closed. Physical records may be destroyed by shredding 
and/or burning. Electronic records are destroyed by erasing, deleting 
or overwriting.

System manager and address:
    The Inspector General, Office of the Secretary of the Air Force 
(SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Inspector General, Office of Secretary of the 
Air Force, 144 Air Force Pentagon, Washington, DC 20330-1140 or an IG 
office at a local military installation.

[[Page 73254]]

    The request must contain full name, complete return address and 
daytime contact telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Inspector General, Office of Secretary of the Air Force, 144 Air 
Force Pentagon, Washington, DC 20330-1140 or an IG office at a local 
military installation.
    The request must contain full name, complete return address and 
daytime contact telephone number.

Contesting record procedures:
    Air Force rules for accessing records, contesting the contents, and 
appealing initial agency determinations are published in Air Force 
Instruction (AFI) 33-332; 32 Code of Federal Regulations (CFR), Part 
806b. Procedures may also be obtained from the system manager.

Record source categories:
    Information is provided by the complainants, investigators, 
inspectors general, members of Congress, witnesses, and subjects of 
investigations.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency, which performs as its principle function any activity 
pertaining to the enforcement of criminal laws.
    Investigatory material compiled for law enforcement purposes, other 
than material within the scope of subsection 5 U.S.C. 552a(j)(2), may 
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of the information, the individual will be 
provided access to the information except to the extent that disclosure 
would reveal the identity of a confidential source. NOTE: When claimed, 
this exemption allows limited protection of investigative reports 
maintained in a system of records used in personnel or administrative 
actions.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 806b. For additional 
information contact the system manager.

 [FR Doc. E8-28584 Filed 12-1-08; 8:45 am]
BILLING CODE 5001-06-P