[Federal Register Volume 73, Number 227 (Monday, November 24, 2008)]
[Notices]
[Pages 71045-71047]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-27915]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 24, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:

Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which

[[Page 71046]]

submitted the schedule, and must provide a mailing address. Those who 
desire appraisal reports should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, National Security Agency (N1-457-08-1, 7 
items, 3 temporary items). Records relating to signals intelligence 
activities, including raw signals data, administrative collection 
records, and records relating to the control, exchange, and 
distribution of signals intelligence material. Proposed for permanent 
retention are finished products, including raw source data used in its 
production; operational analysis records, including requirements, 
directives, tasking messages, handbooks, and other related records; 
cryptanalysis methodologies; and signals intelligence program and 
policy records.
    2. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services (N1-440-08-1, 2 items, 2 temporary items). 
Records relating to the approval of accreditation organizations for 
laboratories and customer satisfaction surveys completed by evaluated 
laboratories.
    3. Department of Homeland Security, Headquarters (N1-563-08-11, 3 
items, 3 temporary items). Records associated with agency training 
programs, including records documenting attendance at agency-sponsored 
training activities, instructional materials such as training course 
plans, manuals, textbooks, and syllabuses, and other training aids.
    4. Department of Homeland Security, Office of Operations 
Coordination (N1-563-08-19, 1 item, 1 temporary item). Master files 
associated with an electronic information system containing suspicious 
activity and incident reports used to identify pre-operational planning 
for terrorism or other threats.
    5. Department of Homeland Security, Office of Operations 
Coordination (N1-563-08-23, 3 items, 2 temporary items). Situational 
awareness reports and associated background material regarding possible 
and confirmed threats, events, and incidents as maintained by the 
National Operations Center in the Senior Watch Officer Log and the 
Incident Tracking Index. Proposed for permanent retention are records 
of the Incident Tracking Index associated with events of national or 
global significance.
    6. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-08-19, 1 item, 1 temporary item). Master 
file associated with an electronic information system that schedules 
appointments for individuals to submit biometric information in order 
to apply for immigration benefits.
    7. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-08-20, 1 item, 1 temporary item). Master 
file associated with an electronic database containing information 
collected on individuals for the production and distribution of 
employee credential cards.
    8. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-09-1, 1 item, 1 temporary item). Master 
file associated with an electronic information system that provides for 
the transmittal and printing of approved applications to create secure 
identity cards of immigrants seeking various actions and benefits.
    9. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-09-2, 2 items, 2 temporary items). Inputs 
and master file associated with an electronic information system that 
tracks migrant information to respond to requests from family members, 
transmitted through a member of Congress, regarding the status of a 
relative who may have been interdicted at sea.
    10. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-09-4, 1 item, 1 temporary item). Master 
file associated with an electronic information system that monitors the 
initial adjudication process for individuals applying for immigration 
benefits.
    11. Department of Homeland Security, United States Coast Guard (N1-
26-05-15, 6 items, 2 temporary items). Notifications of potential law 
enforcement incidents that are not acted upon and routine law 
enforcement boardings. Proposed for permanent retention are such 
records as notifications, case files, and incident-related records 
associated with law enforcement, search and rescue, and environmental 
protection activities. The proposed disposition instructions are 
limited to electronic records.
    12. Department of Homeland Security, Transportation Security 
Administration

[[Page 71047]]

(N1-560-08-1, 6 items, 6 temporary items). Various administrative 
records including motor vehicle case files, field office buildings 
space design and construction standards records, headquarters buildings 
specifications, plans, drawings, and leases, fitness center membership 
records, and records relating to the adjudication of contract 
performance disputes.
    13. Department of the Interior, Office of the Secretary (N1 48-08-
15, 1 items, 1 temporary item). Master files of an electronic 
information system used to monitor the progress and performance of 
agency programs.
    14. Department of the Interior, Office of the Secretary (N1 48-08-
18, 2 items, 2 temporary items). Electronic records of the Quarters 
Management Information System, which relates to rental rate setting, 
including such matters as rental rates for government owned or leased 
housing and utilities rates.
    15. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, 
and Explosives (N1-436-08-8, 1 item, 1 temporary item). Master files of 
the National Integrated Ballistic Information Network Case System which 
consists of summaries of police reports of criminal incidents linked 
together by a specific firearm which was identified by the National 
Integrated Ballistic Information Network.
    16. Central Intelligence Agency, Office of Public Affairs (N1-263-
08-1, 1 item, 1 temporary item). Press clippings from open sources 
distributed to agency staff for reference purposes.
    17. Federal Energy Regulatory Commission, Agency-wide (N1-138-09-2, 
4 items, 4 temporary items). Records relating to enforcement 
activities, including investigations, audits, contested audits and 
final audit reports. Paper versions of these files were previously 
approved for disposal.
    18. Nuclear Regulatory Commission, Agency-wide (N1-431-08-18, 3 
items, 3 temporary items). Master files and outputs of an electronic 
information system that maintains information on licensing and 
inspection of facilities.
    19. Social Security Administration, Deputy Commissioner for Systems 
(N1-47-08-2, 1 item, 1 temporary item). Global reference tables 
providing standard code structures used by agency electronic 
information systems.

    Dated: November 19, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-27915 Filed 11-21-08; 8:45 am]
BILLING CODE 7515-01-P