[Federal Register Volume 73, Number 224 (Wednesday, November 19, 2008)]
[Notices]
[Pages 69715-69716]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-27490]


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DEPARTMENT OF STATE

[Public Notice 6428]


 APEC 2011 Leaders' Meeting

    Summary: United States cities and major resort/hotel destinations 
are invited to present proposals to hold the concluding series of 
meetings of the Asia Pacific Economic Cooperation (APEC) forum 
scheduled for November 12-20, 2011. Over the course of nine days, the 
United States Government will organize various official and informal 
events, bilateral meetings, and media events that APEC member economies 
will attend. In total, up to 20,000 participants, including support 
staff, security, media, and businesspersons are expected to attend. 
Global media attention will focus on the APEC Leaders' Meetings and the 
city selected to host the event. The President of the United States, 18 
other Heads of Government and representatives from Hong Kong and Taiwan 
are expected to attend. Each APEC delegation will likely come with its 
own advisors, security, and media. The APEC CEO Summit will also 
attract senior business executives from around the Asia-Pacific region. 
With this many high-profile visitors, security will be a major 
consideration for the selection of the city and conference venues. The 
following meetings are expected to be held from November 12-20, 2011: 
(1) Concluding Senior Officials Meeting (CSOM)--2 days, approximately 
200 delegates; (2) APEC Business Advisory Council Meeting (ABAC)--4 
days, approximately 200 delegates; (3) APEC Ministerial Meeting (AMM)--
2 days, approximately 500 delegates; (4) APEC CEO Summit--2 days, 
approximately 10,000 participants; (5) ABAC Dialogue with Leaders--\1/
2\ day, restricted attendance; (6) APEC Economic Leaders Meeting 
(AELM)--2 days, restricted attendance, 10,000 participants. The minimum 
requirements are as follows: An international airport with good 
connections to and from APEC economies (further information on APEC can 
be found at www.APEC.org); 20,000 hotel rooms of international standard 
including 80 suites for Heads of Government and cabinet-level 
Ministers; Conference facilities for multiple meetings; Political, 
business, and civic support; Local security capable of supporting 
delegates and VIPs. Preparation of Proposals. Deadline is December 15, 
2008. The city selection will be made by the new Administration. 
Proposals must be in one (1) three-inch binder with no loose inserts. A 
professional video presentation of the city or resort/hotel must be 
included on a DVD. Three copies of the proposals must be mailed to: 
U.S. Department of State, Attn: APEC 2011 Leaders' Meeting, 2201 C. 
Street, Washington, DC 20520. Proposals should be postmarked by 
December 15, 2008. Questions about the proposal can be directed to 
[email protected]. Questions will be responded to in a timely manner. 
All information in the proposal, including prices, must be valid for 60 
days after the due date. Binders must have the following sections: (1) 
One-page executive summary of what the city offers. (2) General city 
description including the following: (a) Letter of support from the 
mayor or city's senior elected official; (b) letter of support from the 
state governor; (c) letter of support from local chamber of commerce; 
(d) a past performance statement which indicates the city's experience 
in putting on large meetings and events of this scale; (e) history of 
the city; (f) manufacturing and trade with the Asian-Pacific region; 
(g) description of the city's population groups from the APEC 
economies; (h) cultural attractions and shopping; and (i) availability 
of special places of interest that could be used for formal receptions, 
official dinners, or other events (e.g. museums, parks, monuments, 
theatres, etc.). (3) Airport: (a) Airline connections with APEC 
economies; (b) immigration and customs facilities; facilitated and 
expedited immigration for delegates, if any; (c) ability to receive 
private airplanes of heads of government and VIPs; (d)

[[Page 69716]]

ground transportation to conference hotels; (e) arrival welcome for 
delegates, if any; and (f) traveler assistance services. (4) Hotel 
rooms and prices: (a) Hotels within one mile of the conference center 
including facilities, such as wireless internet (WIFI), and 
restaurants; (b) Hotels farther than one mile from the conference 
center including facilities, such as WIFI and restaurants; (c) hotel 
rooms suitable for VIPs; (d) up-to-date safety/security systems; and 
(e) ability to comply with security checks on employees. (5) Conference 
facilities: (a) Catering, audio-visual, perimeter security, on-site 
maintenance, management, medical, and WIFI; (b) dedicated entrance for 
APEC delegates, if any; (c) meeting rooms; (d) transportation between 
hotels and conference facilities; (e) spreadsheet with costs of 
conference facilities for dates indicated; (f) Statement that the 
facilities are available for conference dates plus four weeks before 
those dates and one week after; and (g) Lunch facilities within a 15-
minute walk of the conference facilities. (6) Letters of support from 
civic and business groups. (7) Letter of support from conference 
bureau. (8) Description of local transportation. (9) Security should 
address the AELM Leaders' conference facilities and hotels only. Please 
address the following questions: How will the city provide security for 
the delegates and VIPs including the U.S. President? Only the U.S. 
President and other Heads of Government will have United States Secret 
Service (USSS) protective details. Each Head of Government will receive 
protection and a limousine. The Secretary of State has 24/7 Diplomatic 
Security Service (DS) protection. Heads of delegations that are not 
Heads of Government would NOT receive USSS protection but, based on 
threat, might receive DS protection. Local Police Departments (PD) 
normally provide route, motorcade, and intelligence support to the 
USSS. Local PDs historically have the lead responsibility for providing 
crowd control, demonstration control and riot response. If required, 
will the city block off streets around the conference venue and hotels 
for Heads of Government? The conference facility would have tight 
perimeter and access controls. Security arrangements for hotels are 
based on threat information relating to the Heads of Government and 
will be determined on a case-by-case basis by the USSS and Local PD. 
Not every hotel would necessarily have total perimeter controls. 
Conversely, a central hotel might meet criteria for closed streets and 
public access. How will the city fund the extra security required for 
this conference? Cities that bid on such events must take into account 
and budget for the extensive costs of Security and Public Safety, as 
that responsibility lies solely with the host city. The USSS and DS do 
not reimburse local police for costs of supporting visiting foreign 
dignitaries. Some cities in the past have been able to obtain funding 
to offset security costs through Congress when requests for funding 
support have been initiated by their congressional representatives. 
This event would likely receive a Department of Homeland Security, 
Special Event Activity Report (SEAR) Level One. It could possibly 
receive designation as a National Security Special Event (NSSE) but 
that would not likely be determined until approximately one year or 
less prior to the event. The SEAR and NSSE designations are made based 
on certain criteria by either the DHS Special Event Working Group or 
the NSSE Working Group (Interagency Security groups that use 
methodology to determine an event's rating.) Neither designation 
provides funding to local public safety agencies, but the ultimate SEAR 
level and, if applicable, NSSE designation, does outline the level of 
support that Federal agencies can provide. What public safety 
infrastructure is available? Address the following: (1) Police: (a) 
Special operations capabilities; (b) VIP protection; (c) riot and crowd 
control response to incidents; (d) explosive detection and disposal; 
(e) traffic controls; (f) Intelligence Division; (g) mutual aid 
agreements/memorandum of understanding with surrounding jurisdictions/
state police; (h) communication center and procedures; and (i) current 
emergency plan. (2) Fire/emergency medical service: (a) Chemical 
Biological Radiological and Nuclear detection/procedures; (b) first 
responders; (c) equipment/training and trained staff on hand. (3) 
Emergency Management: (a) Mass casualty; (b) terrorist attack; and (c) 
natural disaster. (4) Emergency Facilities: (a) Hospital/Medical 
Centers; (b) emergency backup communications; (c) emergency supplies; 
and (d) evacuation plans.

     Dated: November 7, 2008.
Edward Malcik,
Director, Office of International Conferences, Department of State.
[FR Doc. E8-27490 Filed 11-18-08; 8:45 am]
BILLING CODE 4710-19-P