[Federal Register Volume 73, Number 219 (Wednesday, November 12, 2008)]
[Notices]
[Pages 66849-66851]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-26745]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2008-OS-0139]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to amend a system of records notice.
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SUMMARY: The Office of the Secretary of Defense is amending a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
December 12, 2008 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Office of Freedom
of Information, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Mrs. Cindy Allard at (703) 588-2386.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the record systems being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: November 4, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPR 36
System name:
Defense Integrated Military Human Resources System (DIMHRS) Records
(September 30, 2008, 73 FR 56807).
Changes:
* * * * *
Categories of records in the system:
Delete ``mother's maiden name'' from first paragraph.
* * * * *
DPR 36
System name:
Defense Integrated Military Human Resources System (DIMHRS)
Records.
System location:
Primary Location Corporate Data Center, Defense Enterprise
Computing Center Ogden, 7879 Wardleigh Road, Hill AFB, UT 84056-5996.
Decentralized segments are located at Department of Defense (DoD)
activities worldwide. Official mailing addresses can be obtained from
the appropriate Service point of contact found in the ``Notification
procedure'' or ``Record Access'' sections of this proposed system of
records notice.
[[Page 66850]]
Categories of individuals covered by the system:
Members of the United States Army, Navy, Air Force and Marines to
include: Active Duty, National Guard, Reserve, Retired and former
military personnel, and Coast Guard personnel when operating as a
military service under the Department of the Navy.
Categories of records in the system:
Personal Information: Individual's name, rank/grade, address, date
of birth, eye color, height, weight, place of birth, Social Security
Number (SSN), and similar personal identifiers for beneficiary/
dependant purposes; driver's license number, security level, office
location, assigned user name and security questions, local and home of
record addresses, phone numbers and emergency contact information.
Personnel Information: performance plans, evaluation and review
history; enrollment, participation, status and outcome information for
Personnel Programs; service qualification and performance measures;
types of orders; accomplishments, skills and competencies; career
preferences; contract information related to Oath of Office, enlistment
and re-enlistment; retirement and separation information; retirement
points including information necessary to determine retirement pay;
benefits eligibility, enrollment, designations and status information;
Uniform Code of Military Justice (UCMJ) Actions summarizing court
martial, non-judicial punishments, and similar or related documents.
Circumstances of an incident the member was involved in and whether he
or she is in an injured, wounded, seriously wounded, or ill duty status
from the incident.
Duty related information: duty station, employment and job related
information and history; deployment information; work title, work
address and related work contact information (e.g., phone and fax
numbers, E-mail address), supervisor's name and related contact
information.
Education and training: high school graduation date and location;
highest level of education; other education, training and school
information including courses and training completion.
Pay Entitlement and Allowances: pay information including earnings
and allowances, additional pay (bonuses, special, and incentive pays);
payroll computation, balances and history with associated accounting
elements; leave balances and leave history.
Deductions from Pay: tax information (federal, state and local)
based on withholding options, payroll deductions, garnishments; savings
bond information including designated owner, deductions, and purchase
dates; thrift savings plan participation.
Other pay-related information: direct deposit information including
financial institution name, routing number and account information.
Authority for maintenance of the system:
10 U.S.C. 113 note, Secretary of Defense; 10 U.S.C. 3013, Secretary
of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013,
Secretary of the Air Force; 14 U.S.C. 5 and 92, Coast Guard; 37 U.S.C.,
Pay and Allowances of the Uniformed Services; and E.O. 9397 (SSN).
Purpose(s):
Provide a fully integrated military personnel and pay capability
for all Components of the Military Services of the Department of
Defense. Additionally, DIMHRS will provide the Military Services and
their components the capability to effectively manage their members
during peacetime, war, and through mobilization and demobilization. In
addition, it will be used as a management tool for decisions made
within the Department of Defense.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To officials and employees of the Department of Health and Human
Services, and Selective Service Administration in the performance of
their official duties related to eligibility, notification, and
assistance in obtaining benefits for which members, former members or
retiree may be eligible.
To officials and employees of the Department of Veterans Affairs in
the performance of their official duties related to approved research
projects, and for processing and adjudicating claims, determining
eligibility, notification, and assistance in obtaining benefits and
medical care for which members, former members, retiree and family
members/annuitants may be eligible.
To the Department of Veterans Affairs to provide information
regarding a servicemember's record or family member for the purposes of
supporting eligibility processing for the Servicemember's Group Life
Insurance program.
To state and local agencies in the performance of their official
duties related to verification of status for determination of
eligibility for Veterans Bonuses and other benefits and entitlements.
To officials and employees of the American Red Cross in the
performance of their duties relating to the assistance of the members
and their dependents and relatives, or related to assistance previously
furnished such individuals, without regard to whether the individual
assisted or his/her sponsor continues to be a member of the Military
Service. Access will be limited to those portions of the member's
record required to effectively assist the member.
To the U.S. Citizenship and Immigration Services for use in making
alien admission and naturalization inquiries.
To the Social Security Administration to obtain or verify Social
Security Numbers or to substantiate applicant's credit for social
security compensation.
To officials and employees of the Office of the Sergeant at Arms of
the United States House of Representatives in the performance of their
official duties related to the verification of the active duty military
service of Members of Congress. Access is limited to those portions of
the member's record required to verify time in service.
To the widow or widower, dependent, or next-of-kin of deceased
members to settle the affairs of the deceased member. The categories of
individuals listed will have to verify relationship by providing a
birth certificate, marriage license, death certificate, or court
document as requested/required to prove they are who they say they are.
To governmental agencies for the conduct of computer matching
agreements for the purpose(s) of determining eligibility for Federal
benefit programs, to determine compliance with benefit program
requirements and to recover improper payments or delinquent debts under
a federal benefit program.
To officials of the U.S. Coast Guard (USCG) for the purpose of
creating service records for current USCG members that had prior
Military Service.
To Federal and state licensing authorities and civilian
certification boards, committees and/or ecclesiastical endorsing
organizations for the purposes of professional credentialing (licensing
and certification) of lawyers, chaplains and health professionals.
To Federal agencies such as the National Academy of Sciences, for
the purposes of conducting personnel and/
[[Page 66851]]
or health-related research in the interest of the Federal government
and the public. When not considered mandatory, the names and other
identifying data will be eliminated from records used for such research
studies.
To the officials and employees of the Department of Labor in the
performance of their official duties related to employment and
compensation.
The ``Blanket Routine Uses'' set forth at the beginning of DoD's
compilation of System of Records Notices apply to this system.
Note: Disclosure to consumer reporting agencies: Disclosures
pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to
`consumer reporting agencies' as defined in the Fair Credit
Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection
Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure
is to aid in the collection of outstanding debts owed to the Federal
government, typically to provide an incentive for debtors to repay
delinquent Federal government debts by making these debts part of
their credit records.
The disclosure is limited to information necessary to establish
the identity of the individual, including name, address, and
taxpayer identification number (Social Security Number); the amount,
status, and history of the claim; and the agency or program under
which the claim arose for the sole purpose of allowing the consumer
reporting agency to prepare a commercial credit report.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Individual's name, Social Security Number (SSN), and date of birth.
Safeguards:
DIMHRS automated data is maintained in controlled government
facilities. Physical entry is restricted by the use of locks, guards,
and is accessible only to authorized personnel with a need-to-know.
Access to personal data is limited to person(s) responsible for
maintaining and servicing DIMHRS data in performance of their official
duties and who are properly trained, screened and cleared for a need-
to-know. Access to personal data is further restricted by the use of
Common Access Card (CAC) and/or strong password, which are changed
periodically according to DoD security policy.
Retention and disposal:
Disposition pending. Until the National Archives and Records
Administration has approved the retention and disposal of these
records, treat them as permanent.
System manager(s) and address:
Director, Office of the Under Secretary of Defense, Personnel and
Readiness, Information Management, 4040 Fairfax Drive, Arlington, VA
22203-1613.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the appropriate address below.
Navy Records--Navy Personnel Command, Records Management and
Policy, PERS 312E, 5720 Integrity Drive, Millington, TN 38055-3120.
Marine Corps Records--Commandant of the Marine Corps, Code MMSB-12,
2008 Elliott Road, Quantico, VA 22134-5030.
Army Records--U.S. Army Human Resources Command, Attn: AHRC-PAV-V,
1 Reserve Way, St. Louis, MO 63132-5200.
Air Force Records--Air Force Personnel Center, HQ AFPC/DPSSRP, 550
C Street West, Suite 19, Randolph AFB, TX 78150-4721.
Coast Guard Records--Commander, CGPC-adm-3, USCG Personnel Command,
4200 Wilson Blvd., Suite 1100, Arlington, VA 22203-1804.
Requests should contain individual's legal name, Social Security
Number (SSN), and date of birth.
Record access procedures:
Individuals seeking written access to information about themselves
contained in this system of records should address written inquiries to
the appropriate address below.
Navy Records--Navy Personnel Command, Records Management and
Policy, PERS 312E, 5720 Integrity Drive, Millington, TN 38055-3120.
Marine Corps Records--Commandant of the Marine Corps, Code MMSB-12,
2008 Elliott Road, Quantico, VA 22134-5030.
Army Records--U.S. Army Human Resources Command, Attn: AHRC-PAV-V,
1 Reserve Way, St. Louis, MO 63132-5200.
Air Force Records--Air Force Personnel Center, HQ AFPC/DPSSRP, 550
C Street West, Suite 19, Randolph AFB, TX 78150-4721.
Coast Guard Records--Commander, CGPC-adm-3, USCG Personnel Command,
4200 Wilson Blvd., Suite 1100, Arlington, VA 22203-1804.
Requests should contain individual's legal name, Social Security
Number (SSN), and date of birth.
Contesting record procedures:
The OSD rules for accessing information about themselves and for
contesting contents and appealing initial agency determinations are
published in Administrative Instruction 81; 32 CFR part 311; or may be
obtained from the Privacy Act Office, Office of Freedom of Information,
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC
20301-1155.
Record source categories:
Data contained in this system is collected from the individual and
DoD Military Services Human Resource Offices.
Exemptions claimed for the system:
None.
[FR Doc. E8-26745 Filed 11-10-08; 8:45 am]
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