[Federal Register Volume 73, Number 208 (Monday, October 27, 2008)]
[Notices]
[Pages 63738-63740]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-25571]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 26, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

[[Page 63739]]

Schedules Pending

    1. Department of Homeland Security, Office of Policy (N1-563-08-16, 
2 items, 2 temporary items). Applications of individuals not selected 
for open positions on Federal Advisory Committee Act committees. 
Applications of individuals who are selected are scheduled as permanent 
under General Records Schedule 26.
    2. Department of Homeland Security, Office of Security (N1-563-08-
9, 3 items, 3 temporary items). Records associated with background 
security checks of contractors and blueprints, floor plans, and 
drawings of agency headquarters facilities.
    3. Department of Homeland Security, Transportation Security 
Administration (N1-560-08-3, 8 items, 7 temporary items). Master files 
for Secure Flight, an electronic information system used to conduct 
pre-flight checks of passengers and non-traveling individuals involved 
in passenger aviation for the purpose of detecting individuals who may 
pose a terrorist threat. Proposed for permanent retention are planning 
and implementation files documenting the creation of the Secure Flight 
program and its major policy decisions.
    4. Department of Homeland Security, U.S. Coast Guard (N1-26-08-3, 3 
items, 3 temporary items). Records created by the Navigation Center 
when the Long Range Navigation (LORAN) signal is unusable.
    5. Department of Housing and Urban Development, Office of Single 
Family Housing (N1-207-08-3, 20 items, 17 temporary items). Data marts 
and outputs of an electronic data warehouse which contains information 
about single family home mortgage insurance cases. Consolidated single 
family home mortgage insurance case-level data is proposed for 
permanent retention. The proposed disposition instructions are limited 
to electronic records for the consolidated case-level data.
    6. Department of the Interior, National Park Service (N1-79-08-7, 6 
items, 2 temporary items). Records relating to National Assistance 
programs and technical and financial assistance functions, excluding 
records relating to National Park Service-managed structures or areas. 
Proposed for permanent retention are records relating to significant 
policies and procedures, grants, reporting of human remains and 
funerary objects by Federal agencies and museums, and case files on 
historic structures.
    7. Department of Justice, Justice Management Division (N1-60-07-6, 
2 items, 2 temporary items). Attorney Student Loan Repayment Program 
case files.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
07-16, 6 items, 6 temporary items). Applicant case files and related 
records for successful and unsuccessful applicants for employment, 
including an electronic information system containing information 
concerning applicants.
    9. Department of Labor, Occupational Safety and Health 
Administration (N1-100-08-2, 3 items, 3 temporary items). Records 
relating to programs of the Office of Federal Agency Programs, Field 
Federal Safety and Health Councils (FFSHC), including files maintained 
by the FFSHC National Office and Regional Offices. Records consist of 
annual reports, charter requests, administrative files, and related 
records.
    10. Department of the Navy, Agency-wide (N1-NU-08-5, 4 items, 4 
temporary items). Routine military police and investigative records, 
including such files as field interview records, registration and 
permit records, and records relating to traffic violations and 
citations.
    11. Department of the Navy, U.S. Marine Corps (N1-127-08-6, 2 
items, 2 temporary items). Master files and outputs of an electronic 
information system used to issue duty orders, change of station orders, 
and similar orders to Marine Corps reserve personnel.
    12. Department of State, Bureau of Overseas Buildings Operations 
(N1-59-08-16, 12 items, 10 temporary items). Records of the Office of 
Real Estate, including master files of an electronic information system 
used to manage real estate assets and files relating to overseas 
properties leased by the U.S. Proposed for permanent retention are 
historically significant long term lease files and title deed files.
    13. Department of State, Bureau of Overseas Buildings Operations 
(N1-59-09-2, 14 items, 13 temporary items). Records of the Office of 
Operations, including the master files of electronic systems related to 
overseas property management, logs, registers and other correspondence 
trackers, inspection reports, and general files documenting the 
condition and management of posts. Proposed for permanent retention are 
publications documenting the Art in Embassies program. The proposed 
disposition instructions for publications are limited to paper records.
    14. Department of State, Office of the Legal Adviser (N1-59-08-13, 
13 items, 12 temporary items). Records of the Legal Adviser for Ethics 
and Employment Law, including personnel grievance, complaint, and 
arbitration case files, and ethics and public disclosure subject and 
case files. Proposed for permanent retention are employment law subject 
files. The proposed disposition instructions are limited to paper 
records for the employment law subject files.
    15. Department of Transportation, Federal Highway Administration 
(N1-406-08-9, 10 items, 8 temporary items). Records of the Office of 
Public Affairs, including administrative files, drafts, briefing 
materials, correspondence, research files, and working papers. Proposed 
for permanent retention are press releases and speeches.
    16. Department of the Treasury, Departmental Offices (N1-56-08-4, 1 
item, 1 temporary item). Master file for an electronic system used to 
expedite the allocation of resources and submission of invoices for 
joint operations funded by the Treasury Forfeiture Fund.
    17. Department of the Treasury, Internal Revenue Service (N1-58-08-
15, 2 items, 2 temporary items). Master file and outputs for the 
Midwest Automated Compliance System, which is used to retrieve and sort 
tax return data to identify compliance issues.
    18. Environmental Protection Agency, Regions (N1-412-08-13, 2 
items, 2 temporary items). Records accumulated in developing 
transportation control plans and transportation conformity 
determinations.
    19. Environmental Protection Agency, Office of Environmental 
Information (N1-412-07-24, 2 items, 2 temporary items). This schedule 
authorizes the agency to apply the existing disposition instructions to 
records regardless of the recordkeeping medium. Included are records 
accumulated in connection with information collection requests and 
reports submitted to the Office of Management and Budget and the 
Congress. Paper versions of these records were previously approved for 
disposal.
    20. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-08-9, 3 items, 3 temporary items). 
Records associated with the Reservation Scheduling System used by staff 
in the Center for the National Archives Experience. Included are 
reservations for tours data, transmittals and confirmation letters, and 
reports.
    21. National Archives and Records Administration, Office of 
Administration (N1-64-08-13, 1 item, 1 temporary item). Credit card 
files consisting of applications, account maintenance records, periodic 
reviews, and related information.

[[Page 63740]]

    22. Nuclear Regulatory Commission, Agency-wide (N1-431-08-14, 2 
items, 2 temporary items). Master files and outputs of electronic 
information systems that maintain information on incidents and the 
status of licensed plants for use by agency inspectors.

    Dated: October 21, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E8-25571 Filed 10-24-08; 8:45 am]
BILLING CODE 7515-01-P