[Federal Register Volume 73, Number 206 (Thursday, October 23, 2008)]
[Notices]
[Pages 63143-63144]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-25273]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2008-0023]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Air Force is proposing to add a system 
of records in its inventory of record systems subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on November 24, 2008 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800 
Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted October 9, 2008, to 
the House Committee on Government Oversight and Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: October 15, 2008.
Patricia Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
F036 AFMC K DoD

System Name:
    National Defense Science and Engineering Graduate Fellowship 
Program Records.

System Location:
    American Society for Engineering Education (ASEE), 1818 N Street, 
NW., Suite 600, Washington, DC 20036-2479.

Categories of individuals covered by the system:
    University students (U.S. citizens only) are pursuing graduate 
degrees in science and engineering fields critical to Department of 
Defense requirements.

Categories of records in the system:
    Individual's name, resident state, mailing address, e-mail address, 
and telephone numbers, date and place of birth, citizenship, Selective 
Service registry, undergraduate institution(s), attendance dates, major 
studies, degree(s) (earned/expected), grade point average (GPA), area 
of specialization, proposed graduate institution, lists of publications 
and presentations, awards and honors, professional experiences, 
scientific and research experiences, leadership experiences, teamwork 
experiences, professional and academic goals, academic references, 
Graduate Record Examination (GRE) Registration Number and Test Scores, 
and university transcripts.
    For students awarded and accepting fellowships: Social Security 
Number (SSN) and bank account number to allow direct deposit of 
stipends and reporting to the Internal Revenue Service (IRS).

Authority for maintenance of the system:
    10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of 
the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, 
Secretary of the Air Force; 10 U.S.C. 2191, Graduate fellowships; 32 
CFR Part 168a, National Defense Science and Engineering Graduate 
Fellowships; and E.O. 9397 (SSN).

Purpose:
    To maintain documentation of the applications and processes 
necessary to screen applicants and to evaluate and select the most 
promising students to award fellowships. Approximately 200 3-year 
awards are made each year. The American Society for Engineering 
Education will pay stipends to awardees and tuition to individuals' 
graduate education institutions for 3 years and maintain records of 
payments.

Routine uses of records maintained in the system, including categories 
of users, and purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To American Society for Engineering Education to comply with 
statutory requirements. This will include information necessary to pay 
stipends by direct deposit, provide required reports to the IRS and pay 
tuitions to students' graduate education institutions.
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Individual's name and/or Social Security Number (SSN).

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is restricted by passwords, which are 
changed periodically.

Retention and Disposal:
    Three years for applicant files not awarded fellowships. Ten years 
for applicant files awarded fellowships. Records are destroyed by 
incineration and files stored on CD ROMs are shredded.

System manager and address:
    Department of Air Force, National Defense Science and Engineering 
Graduate Fellowship Program Manager, AFRL/AFOSR/PIE, Air Force Office 
of Scientific Research, 875 North Randolph Street, Suite 325, Room 
3112, Arlington, VA 22203-1768.

[[Page 63144]]

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to American Society for Engineering Education, the National Defense 
Science and Engineering Graduate Fellowship Program, 1818 N St., NW., 
Washington, DC 20036-2479.
    Written requests should contain individual's name, e-mail and 
mailing address, and bear the signature of the requester.

Record access procedure:
    Individuals seeking access to records about themselves contained in 
the system of records should address written inquiries to American 
Society for Engineering Education, The National Defense Science and 
Engineering Graduate Fellowship Program, 1818 N St., NW., Washington, 
DC 20036-2479.
    Written requests should contain individual's name, e-mail and 
mailing address, and bear the signature of the request.

Contesting records procedures:
    The Air Force rules for accessing, and for contesting contents and 
appealing initial agency determinations are published in Air Force 
Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be 
obtained from the system manager.

Record source categories:
    Individual; information is obtained from applicants, their 
references, and universities.

Exemptions claimed for the system:
    None.

[FR Doc. E8-25273 Filed 10-22-08; 8:45 am]
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