[Federal Register Volume 73, Number 204 (Tuesday, October 21, 2008)]
[Notices]
[Pages 62788-62814]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-24713]



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Part IV





Tennessee Valley Authority





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Republication of Systems of Records and New Routine Uses; Notice

  Federal Register / Vol. 73, No. 204 / Tuesday, October 21, 2008 / 
Notices  

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TENNESSEE VALLEY AUTHORITY


Privacy Act of 1974: Republication of Notice of Systems of 
Records

AGENCY: Tennessee Valley Authority (TVA).

ACTION: Notice of republication of systems of records; notice of new 
routine uses.

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SUMMARY: In accordance with 5 U.S.C. 552a(e)(4), the Tennessee Valley 
Authority (TVA) is republishing in full a notice of the existence and 
character of each TVA system of records.
    TVA is deleting TVA-10 (Employee Statement of Employment and 
Financial Interests), TVA-15 (Land Between The Lakes, Hunter Records), 
and TVA-30 (Land Between The Lakes, Mailing Lists). These programs have 
ended or have been transferred to other agencies.
    TVA is renaming the following systems: TVA-6, from Employee 
Accident Information to Work Injury Illness System; TVA-19, from 
Consultant and Personal Service Contractor Records to Consultant and 
Contractor Records; TVA-21, from Nuclear Assurance Personnel Records to 
Nuclear Quality Assurance Personnel Records; TVA-29, from Electricity 
Use, Rate, and Service Study Records to Energy Program Participant 
Records; and TVA-38, from Wholesale and Retail Data Files to Wholesale, 
Retail, and Emergency Data Files. These systems are being renamed to 
better reflect the contents of the systems.
    TVA is adding one new routine use to all systems. TVA is also 
adding new routine uses to TVA-6, Work Injury Illness System, and TVA-
38, Wholesale, Retail, and Emergency Data Files.
    TVA is removing a routine use from TVA-2, Personnel Files, TVA-9, 
Health Records, and TVA-11, Payroll Records.
    TVA is revising the routine uses for TVA-5, Discrimination 
Complaint Files, and TVA-26, Retirement System Records.
    TVA is also correcting minor typographical and stylistic errors in 
previously existing notices and has updated those notices to reflect 
current organizational structure. Also, updates are being made to show 
any changes to system locations; managers and addresses; categories of 
individuals and records; procedures and practices for storing, 
retrieving, accessing, retaining, and disposing of records.

DATES: Submit comments on or before November 20, 2008.

ADDRESSES: Address all comments concerning this notice to Mark R. 
Winter, Privacy Coordinator, TVA, 1101 Market Street (MP 3C), 
Chattanooga, TN 37402-2801.

FOR FURTHER INFORMATION CONTACT: Mark R. Winter at (423) 751-6004.

SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), TVA 
is today republishing a notice of the existence and character of each 
of its systems of records in order to make available in one place in 
the Federal Register the most up-to-date information regarding these 
systems.
    TVA is deleting three systems of records as follows. TVA-15, ``Land 
Between the Lakes, Hunter Records,'' and TVA-30, ``Land Between the 
Lakes, Mailing Lists,'' were maintained and stored at Land Between The 
Lakes. These records were included in the transfer of Land Between The 
Lakes from TVA to the U.S. Forest Service. TVA-10, ``Employee Statement 
of Employment and Financial Interests,'' covered pre-1993 financial 
disclosure documents, all of which have been disposed of in accordance 
with their retention schedules. All post-1993 records are covered by an 
Office of Government Ethics Privacy Act System.
    TVA is renaming the following five systems of records to better 
reflect the contents of these systems. TVA-38, ``Wholesale and Retail 
Data Files,'' is being renamed to ``Wholesale, Retail, and Emergency 
Data Files.'' TVA-21, ``Nuclear Assurance Personnel Records,'' is being 
renamed to ``Nuclear Quality Assurance Personnel Records.'' TVA-6, 
``Employee Accident Information,'' is being renamed to ``Work Injury 
Illness System.'' TVA-29, ``Electricity Use, Rate, and Service Study 
Records,'' is being renamed to ``Energy Program Participant Records.'' 
TVA-19, ``Consultant and Personal Service Contractor Records,'' is 
being renamed to ``Consultant and Contractor Records.''
    TVA is adding a new routine use to two systems: TVA-38, 
``Wholesale, Retail, and Emergency Data Files'' to add ``To contact 
customer personnel during system emergencies.'' TVA-6, ``Work Injury 
Illness System,'' to add ``To an injured employee's representative.''
    TVA is deleting routine uses from three systems: TVA-11, ``Payroll 
Records,'' the routine use being removed is ``To report earnings to 
unions for those crafts on which TVA contributions to union welfare or 
pension funds are based on earnings. Reports of hours worked are made 
to unions for those crafts on which TVA contributions are based on 
hours worked.'' TVA-9, ``Health Records,'' the routine use being 
removed is ``Clinical Medical Records are used for employee population 
health monitoring which includes routine clinical and epidemiological 
investigations. Such studies may require the transfer of selected items 
of medical data to health-related agencies, organizations, or 
professionals for the purpose of obtaining specialized clinical 
consultation, compiling vital health statistics, or conducting 
biomedical investigations.'' TVA-2, ``Personnel Files,'' the routine 
use being removed is ``Personnel records may be used for employee 
population health monitoring which includes routine clinical and 
epidemiological investigations. Such studies may require the transfer 
of selected items of radiation dosimetry data to health-related 
agencies, organizations, or professionals for the purpose of compiling 
vital health statistics or conducting biomedical investigations.''
    TVA is revising routine uses in two systems. TVA-5, 
``Discrimination Complaint Files'' is revising the routine use ``A 
report of each complaint is made to the Equal Employment Opportunity 
Commission. If an administrative appeal is filed, the entire file is 
disclosed to the Equal Employment Opportunity Commission'' to ``If a 
hearing is requested and/or an administrative appeal is filed with the 
Equal Employment Opportunity Commission, a copy of the complaint file, 
containing a record of investigations and a correspondence file of each 
complaint, is forwarded to the Equal Employment Opportunity 
Commission.'' TVA-5 is also revising the routine use from ``To the 
employee's representative'' to ``To a counselee's or complainant's 
representative.'' TVA-26, ``Retirement System Records,'' is revising 
the routine use ``To provide the TVA Retirees Association with names 
and mailing addresses of other retired members and retired employees'' 
to ``To provide the following information on retirees to the TVA 
Retirees Association: names, unique identification numbers assigned by 
the TVA Retirement System to each retiree, addresses, dates of birth, 
dates of termination of employment with TVA, retirement class (member, 
beneficiary, Civil Service, deferred), last official station, and dates 
of death (if applicable).''
    TVA is amending all of its existing Privacy Act systems of records 
notices to add a new routine use to authorize the disclosure of records 
to individuals involved in responding to a breach of Federal data. The 
Office of Management and Budget recently directed agencies to develop 
and publish a routine use for disclosure of information in connection

[[Page 62789]]

with response and remedial efforts in the event of a data breach. This 
routine use will serve to protect the interest of the individuals whose 
information is at issue by allowing agencies to take appropriate steps 
to facilitate a timely and effective response to the breach, thereby 
improving its ability to prevent, minimize or remedy any harm resulting 
from a compromise of data maintained in its systems of records. 
Accordingly, TVA is proposing to add a new routine use to authorize 
disclosure to appropriate agencies, entities, and persons, of 
information maintained in the systems of records in the event of a data 
breach.

    New Routine Use: To appropriate agencies, entities, and persons 
when (1) TVA suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) TVA has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to 
the security or integrity of this system or other systems or 
programs (whether maintained by TVA or another agency or entity) 
that rely upon the compromised information; and (3) the disclosure 
made to such agencies, entities and persons is reasonably necessary 
to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy 
such harm.

    These amendments will be effective as proposed at the end of the 
comment period unless comments are received which would require a 
contrary determination. TVA will publish a revised notice if changes 
are made based upon a review of comments received.
    TVA is also correcting minor typographical and stylistic errors in 
the previous existing systems. In addition, TVA is updating the system 
locations; managers and addresses; notification; categories of 
individuals covered; categories of records; storage policies and 
practices; retention and disposal; record access; and contesting record 
procedures. These changes are necessary to reflect TVA's current 
organizational structure, current technology, and procedural changes.
    This document gives notice that the following TVA systems of 
records below are in effect:

Table of Contents

TVA-1 Apprentice Training Records.
TVA-2 Personnel Files.
TVA-5 Discrimination Complaint Files.
TVA-6 Work Injury Illness System.
TVA-7 Employee Accounts Receivable.
TVA-8 Employee Alleged Misconduct Investigatory Files.
TVA-9 Health Records.
TVA-11 Payroll Records.
TVA-12 Travel History Records.
TVA-13 Employment Applicant Files.
TVA-14 Grievance Records.
TVA-18 Employee Supplementary Vacancy Announcement Records.
TVA-19 Consultant and Contractor Records.
TVA-21 Nuclear Quality Assurance Personnel Records.
TVA-22 Questionnaire-Land use Surveys in Vicinity of Proposed or 
Licensed Nuclear Power Plant.
TVA-23 Radiation Dosimetry Personnel Monitoring Records.
TVA-26 Retirement System Records.
TVA-28 Woodland Resource Analysis Program Input Data.
TVA-29 Energy Program Participant Records.
TVA-31 OIG Investigative Records.
TVA-32 Call Detail Records.
TVA-34 Project/Tract Files.
TVA-36 Section 26a Permit Application Records.
TVA-37 U.S. TVA Police Records.
TVA-38 Wholesale, Retail, and Emergency Data Files.
TVA-1

SYSTEM NAME:
    Apprentice Training Records--TVA.

SYSTEM LOCATION:
    Human Resource Information Systems, TVA, Knoxville, TN 37902-1499; 
Computer Operations, TVA, Chattanooga, TN 37402-2801; all TVA locations 
where apprentices are employed.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former TVA apprentices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employment, qualifications, and evaluation information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
National Apprenticeship Act of 1937, 50 Stat. 664.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES
    To the Bureau of Apprenticeship and Training, the Veterans' 
Administration, Tennessee Valley Trades and Labor Council, and the 
State and local Government agencies for reporting and evaluation 
purposes.
    To respond to a request from a Member of Congress regarding the 
status of an apprentice.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    To provide the following information to a prospective employer of a 
TVA or former TVA employee: Job description, dates of employment, 
reason for separation.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, 
microfiche, and in file folders.

[[Page 62790]]

RETRIEVABILITY:
    Records are indexed by name, craft, job code, union code, and 
social security number.

SAFEGUARDS:
    Access to and use of these records are limited to persons whose 
official duties require such access. Files are kept in secured 
facilities.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA record 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Shared Resources, TVA, Chattanooga, TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals seeking to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full 
name, craft, and location of employment.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about them in this system 
of records should contact the system manager named above. Access will 
not be granted to investigatory material compiled solely for the 
purpose of determining suitability, eligibility, or qualifications for 
Federal civilian employment. Federal contracts, or access to classified 
information to the extent that the disclosure of such material would 
reveal the identity of a source who furnished information to the 
Government under an express promise that the identity of the source 
would be held in confidence or, prior to September 27, 1975, under an 
implied promise that the identity of the source would be held in 
confidence. Access will not be granted to testing or examination 
material used solely to determine individual qualification for 
appointment or promotion in the Federal service, the disclosure of 
which would compromise the objectivity or fairness of the testing or 
examination process.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; General Aptitude Test 
Battery scores from State employment security office; references from 
employers, military and educational institutions; and evaluations from 
joint committee on apprenticeship.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); and (f)(2), 
(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to 
the extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence or, 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence, and to the extent that 
disclosure of testing and examination material would compromise the 
objectivity of the testing or examination process. This exemption is 
pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA regulations at 18 CFR 
1301.24.
TVA-2

SYSTEM NAME:
    Personnel Files--TVA.

SYSTEM LOCATION:
    Human Resources, TVA, Knoxville, TN 37902-1499; Human Resource 
Information Systems, TVA, Knoxville, TN 37902-1499; area human 
resources offices throughout TVA; Information Services, TVA, 
Chattanooga, TN 37402-2801; National Personnel Records Center, St. 
Louis, MO 63118. Security/suitability investigatory files are located 
separately from other records in this system. Duplicate or certain 
specified temporary information may be maintained by human resources 
officers, supervisors, and administrative officers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former TVA employees, some contractors, applicants for 
employment, and applicants for employment by TVA contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information related to education; qualifications; work history; 
interests and skills; test results; performance evaluation; career 
counseling; personnel actions; job description; salary and benefit 
information; service dates, including other Federal and military 
service; replies to congressional inquiries; medical data; and security 
investigation data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 10577; Executive Order 10450; Executive Order 11478; 
Executive Order 11222; Equal Employment Opportunity Act of 1972, Pub. 
L. 92-261, 86 Stat. 103; Veterans' Preference Act of 1944, 58 Stat. 
387, as amended; various sections of title 5 of the United States Code 
related to employment by TVA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To disclose test results to State employment services.
    To a State employment security office in response to a request 
relating to a former employee's claim for unemployment compensation.
    To respond to a request from a Member of Congress regarding the 
status of an employee, former employee, or applicant.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To request from any pertinent source directly or through a TVA 
contractor engaged at TVA's direction, information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To provide information or disclose to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
employee, the letting of a contract or issuance of a license, grant, or 
other benefit by the requesting agency to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on that matter.
    To provide the following information, as requested, to a 
prospective employer of a TVA or former TVA employee: job descriptions, 
dates of employment, and reasons for separation.
    To provide an official of another Federal agency information needed 
in the performance of official duties related to reconciling or 
reconstructing data files, in support of the functions for which the 
records were collected and maintained.
    To provide information to multi-employer health and welfare and 
pension funds as reasonably necessary and appropriate for proper 
administration of the plan of benefits.
    To provide information to TVA contractors engaged in making 
suitability determinations for their

[[Page 62791]]

prospective employees under TVA contracts.
    To contractors and subcontractors engaged at TVA's direction in 
providing support services to TVA in connection with mailing materials 
to TVA employees or other related services.
    To provide information as requested to the Office of Personnel 
Management pursuant to Executive Orders 10450 and 10577 and other laws.
    To any agency of the Federal Government having oversight or review 
authority with regard to TVA activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To transfer information necessary to support a claim for life 
insurance benefits under Federal Employees' Group Life Insurance to 
Office of Federal Employees' Group Life Insurance.
    To transfer information regarding claims for health insurance 
benefits to health insurance carrier.
    To union representatives in exercising their responsibilities under 
TVA collective-bargaining agreements.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To TVA contractors and subcontractors engaged at TVA's direction in 
studies and evaluation of TVA personnel management and benefits; or the 
investigation of nuclear safety, reprisal, or other matters involving 
TVA personnel practices or policies; or the implementation of TVA 
personnel policies.
    To provide pertinent information to local school districts and 
other Government agencies in order to study TVA project impacts and to 
aid school districts in qualifying for assistance under Pub. L. 81-874 
and other laws.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To commemorate the month and day of employee birthday 
anniversaries.
    To the Office of Child Support Enforcement, Administration for 
Children and Families, Department of Health and Human Services Federal 
Parent Locator System (FPLS) and Federal Tax Offset System for use in 
locating individuals and identifying their income sources to establish 
paternity, establish and modify orders of support, and for enforcement 
action.
    To the Office of Child Support Enforcement for release to the 
Social Security Administration for verifying social security numbers in 
connection with the operation of the FPLS by the Office of Child 
Support Enforcement.
    To the Office of Child Support Enforcement for release to the 
Department of Treasury for purposes of administering the Earned Income 
Tax Credit Program (Section 32, Internal Revenue Code of 1986) and 
verifying a claim with respect to employment in a tax return.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) The 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored electronically in the Human Resources 
Information System (HRIS), Personal Records Information System (PRIS), 
or on microfiche. Duplicate or certain specified temporary information 
may be maintained by human resource officers, supervisors, and 
administrative officers in a locked, secure location.

RETRIEVABILITY:
    Records are indexed by name and Employee Identification number.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Access to systems storing 
these records must be approved by the Senior Manager of HRIS. All 
filing systems are locked when unattended. Remote access facilities are 
secured through physical and system-based safeguards.

RETENTION AND DISPOSAL:
    Personal History Records:
    Nonmicrofilmed records stored at National Personnel Records Center 
and microfilmed and optical disk records stored at TVA are destroyed 75 
years after birth date of employee or 60 years after date of earliest 
document in the record if the date of birth cannot be ascertained. 
Reference copies are destroyed when no longer needed.
    Congressional inquiries are retained indefinitely; test records are 
retained 10 years; occupational register cards are retained 1 year, 
with the exception of apprentices which are retained for 5 years; some 
information maintained on magnetic tape is erased after 1 year; records 
are disposed of in accordance with established TVA records retention 
schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Human Resources Information Services, TVA, 
Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquiries to the Manager, TVA 
Service Center, TVA, Knoxville, TN 37902-1499. Requests should include 
the individual's full name, job title, and date of birth. A Social 
Security number is not required but may expedite TVA's response; 
however, an Employee Identification Number may be included.
    Current employees should address inquiries also to their 
supervisors or the TVA Service Center.

RECORD ACCESS PROCEDURES:
    Individuals seeking to gain access to information about them in 
this system of records should contact the Manager, TVA Service Center, 
TVA, Knoxville, TN 37901-1499. In addition, current employees may 
present requests for access to their supervisors or the personnel 
officer of the employing division. Requests should include the 
individual's full name, job title, and date of birth. A Social Security 
number is not required but may expedite TVA's response; however, an 
Employee Identification Number may be included. Access will not be 
granted to investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment or access to classified information to the extent 
that the disclosure of such

[[Page 62792]]

material would reveal the identity of a source who furnished 
information to the Government under an express promise that the 
identity of the source would be held in confidence, or prior to 
September 27, 1975, under an implied promise that the identity of the 
source would be held in confidence. Access will not be granted to 
testing or examination material used solely to determine individual 
qualifications for appointment or promotion in the Federal Service the 
disclosure of which would compromise the objectivity or fairness of the 
testing or examination process.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the Manager, 
TVA Service Center, TVA, Knoxville, TN 37902-1499.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; educational institutions; 
former employers; and other reference sources; State employment 
services; supervisors and other TVA personnel or personnel records; 
medical officers; other Federal agencies.
    In addition to the above sources, security/suitability 
investigatory files contain information from law enforcement agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); and (f)(2), 
(3) and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to 
the extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence, or 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence, and to the extent that 
disclosure of testing or examination material would compromise the 
objectivity or fairness of the testing or examination process. This 
exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA 
regulations at 18 CFR 1301.24.
TVA-5

SYSTEM NAME:
    Discrimination Complaint Files--TVA.

SYSTEM LOCATION:
    TVA Equal Opportunity Compliance Staff, Knoxville, TN 37902-1499. 
Duplicate copies may be maintained in the files of the TVA organization 
where the complaint originated.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, former employees, or applicants who have received 
counseling or filed complaints of discrimination based on race, color, 
religion, sex, national origin, age, reprisal, or handicap 
(disability).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains information or documents relating 
to a decision or determination made by TVA or the Equal Employment 
Opportunity Commission affecting an individual. The records consist of 
the complaint, letters or notices to the individual, record of hearings 
when received from the Equal Employment Opportunity Commission, 
materials placed into the record to support the decision or 
determination, affidavits or statements, testimonies of witnesses, 
investigative reports, and related correspondence, opinions, and 
recommendations. Also, if the case is appealed to the Federal District 
Court of Appeals, the records will contain a copy of the complaint on 
file with the Federal District Court.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 11478; 42 U.S.C. 2000e-16; 29 U.S.C. 633a; Title VII of 
the Civil Rights Act of 1964; Age Discrimination in Employment Act of 
1967; Rehabilitation Act of 1973.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    If a hearing is requested and/or an administrative appeal is filed 
with the Equal Employment Opportunity Commission, a copy of the 
complaint file, containing a record of investigations and a 
correspondence file of each complaint, is forwarded to the Equal 
Employment Opportunity Commission.
    To the counselee's or complainant's representative.
    To respond to a request from a Member of Congress regarding the 
status of a complaint.
    To the parties of complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulations, 
or order issued pursuant thereto.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery.
    In all other litigation, to respond to process issued under color 
of authority of a court of competent jurisdiction.
    To TVA consultants, contractors, and subcontractors who are engaged 
in studies and evaluation of TVA's administration of its Equal 
Employment Opportunity program or who are providing support services to 
the program.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) The 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are kept in file folders.

RETRIEVABILITY:
    Records in this system are indexed by name.

SAFEGUARDS:
    Access to and use of these records are limited to those personnel 
whose official duties require such access.

[[Page 62793]]

RETENTION AND DISPOSAL:
    These records are retained in accordance with established TVA 
records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of TVA Equal Opportunity Compliance, Knoxville, TN 37902-
1499.

NOTIFICATION PROCEDURE:
    Individuals who have filed discrimination complaints are aware of 
that fact. However, inquiries may be addressed to the system manager 
named above. Individuals should provide their full name, the 
approximate date of their complaint, and their employing organization, 
if employed.

RECORD ACCESS PROCEDURES:
    Individuals who have filed a discrimination complaint have been 
provided a copy of the record. However, an individual may gain access 
to a copy of their official complaint record by writing the system 
manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals who have filed a discrimination complaint have had an 
opportunity during the complaint procedure to timely amend their 
record. TVA management has the same opportunity during the complaint 
procedure to timely amend the applicable record. However, requests for 
amendment or correction of items not involving the complaint procedure 
may be addressed to the system manager named above.

RECORD SOURCE CATEGORIES:
    The individual to whom the record pertains; TVA personnel and other 
records; and witnesses.
TVA-6

SYSTEM NAME:
    Work Injury Illness System--TVA.

SYSTEM LOCATION:
    TVA Safety, TVA, Muscle Shoals, AL 35661. Accident reports may also 
be maintained in the file of the employing organization.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and Staff Augmented contractors who have sustained a 
work-related injury or illness.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information and information related to the 
accident, injury, or illness.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 12196; Occupational Safety and Health Act of 1970, Pub. 
L. 93-237, 87 Stat. 1024.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To an injured employee's representative.
    To the Department of Labor as required by the Occupational Safety 
and Health Act.
    To the Office of Workers' Compensation Programs in relation to an 
individual's claim for compensation.
    To respond to a request from a Member of Congress regarding the 
status of an employee.
    To provide information to a Federal agency, in response to its 
request in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information, 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purpose of this system of records.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) The 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information in this system is maintained on automated data storage 
devices and in file folders.

RETRIEVABILITY:
    Records are indexed by name, date of injury, and Employee 
Identification Number.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. All filing systems are 
locked when unattended. Remote access facilities are secured through 
physical and system-based safeguards.

RETENTION AND DISPOSAL:
    Records are retained for five years, and after that period are 
retained in accordance with established TVA records retention 
schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Safety Program Manager, TVA Corporate Safety, Knoxville, TN 37902-
1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Requests should include the individual's 
full name, date of birth, and approximate date of injury.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them

[[Page 62794]]

maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The individual to whom the record pertains; TVA medical records; 
witnesses of accidents and inquires, including appraisers of property 
damage.
TVA-7

SYSTEM NAME:
    Employee Accounts Receivable--TVA.

SYSTEM LOCATION:
    Human Resources, TVA, Knoxville, TN 37902-1499; Office of the 
General Counsel, TVA, Knoxville, TN 37902-1499.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees or former employees who: Authorize a payment for 
specified purposes in their behalf; receive overpayment of earnings; 
receive duplicate payments; are otherwise indebted to TVA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information and information concerning 
indebtedness and repayment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. Chapter 55.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt 
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on printouts, invoices, microfiche, and 
posting documents.

RETRIEVABILITY:
    Records are indexed by payroll number, social security number, 
badge number, name, or invoice number.

SAFEGUARDS:
    Access to and use of these records are limited to persons whose 
official duties require such access. Files are kept in secured 
facilities.

RETENTION AND DISPOSAL:
    Printouts are disposed of in 3 years, invoices in 7 years, 
microfiche of registers in 50 years, and posting documents in 50 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Disbursement Services, Human Resources, TVA, 
Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Requests should include the individual's 
full name and employing organization. Provisions of the social security 
number is not required, but may expedite TVA's response and may prevent 
the erroneous retrieval of records for another individual with the same 
name.

RECORD ACCESS PROCEDURES:
    Individuals who seek access to information about them in this 
system of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in the system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains; TVA payroll records; TVA 
disbursement voucher records.
TVA-8

SYSTEM NAME:
    Employee Alleged Misconduct Investigatory Files--TVA.

SYSTEM LOCATION:
    Office of the General Counsel, TVA, Knoxville, TN 37902-1499.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees or former employees about whom a complaint of misconduct 
during employment has been made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information regarding conduct during employment with TVA which may 
be in violation of law or regulations compiled prior to 1986. 
Information compiled after 1986 is maintained under TVA-31, ``OIG 
Investigative Records.'' TVA-8 will be phased out when the records are 
destroyed in accordance with established retention schedules.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive order 10450; Executive Order 11222; Hatch Political Activity 
Act, 5 U.S.C. 7324-7327; 28 U.S.C. 535.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local charged with 
the responsibility of investigating and prosecuting such violation or 
charged with enforcing or implementing the statute, rule,

[[Page 62795]]

regulation, or order issued pursuant thereto.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decisions on that 
matter.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA, grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information and to request information from private 
individuals if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To provide information as requested to the Office of Personnel 
Management pursuant to Executive Orders 10450 and 10577 and other laws.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders.

RETRIEVABILITY:
    Records are indexed and retrieved by individual name or 
investigation number.

SAFEGUARDS:
    These records are stored in a locked GSA-approved security 
container. Access to the records is limited to TVA attorneys and their 
administrative assistants who have a need for them in the course of TVA 
business and to other TVA employees whose need is approved by Office of 
the General Counsel management.

RETENTION AND DISPOSAL:
    Records are disposed of in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    General Counsel, TVA, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD ACCESS PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

CONTESTING RECORD PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD SOURCE CATEGORIES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempted from subsections (c)(3); (d); (e)(1); 
(4)(G), (4)(H), (4)(I); and (f) of 5 U.S.C. 552a (Section 3 of the 
Privacy Act of 1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA 
regulations at 18 CFR 1301.24.
TVA-9

SYSTEM NAME:
    Health Records--TVA.

SYSTEM LOCATION:
    TVA HR Health & Safety, Chattanooga, TN 37402-2801; all TVA medical 
facilities; Computer Operations, TVA, Chattanooga, TN 37402-2801; 
National Personnel Records Center, St. Louis, MO 63118; District 
Offices, Office of Workers' Compensation Programs.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for TVA employment, employees, former employees, 
official visitors, contractual assignees to TVA, interns, externs, 
employees of TVA contractors, and other Federal agencies who are 
examined under contract.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Health information pertinent to an individual's employment, 
official visit, or contractual work with TVA or other Federal agencies, 
including the basic Clinical Medical Record, the Employee Assistance 
Program case files, Worker's Compensation and Rehabilitation claims and 
case files, Psychological and Fitness for Duty files including alcohol 
and drug testing information, clinical information received from 
outside sources, and information relative to an employee's claim for 
medical disability retirement. Health information includes paper 
documents, x-rays, microfiche, microfilm, and/or any automatic data 
processing media, regardless of the form or process by which it is 
maintained.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. 7902; Federal Employees' Compensation Act, 5 U.S.C. chapter 81, 
5 U.S.C. chapter 87 (Medical information relating to life insurance 
program); 5 U.S.C. 3301; Occupational Safety and Health Act of 1970, 
Pub. L. 93-237, 87 Stat. 1024, Pub. L. 91-616, Federal Civilian 
Employee Alcoholism Program and Pub. L. 92-255, Drug Abuse Among 
Federal Civilian Employees, which are amended in regard to 
confidentiality of records by Pub. L. 93-282; Public health laws (State 
and Federal) related to the reporting of health hazards, communicable 
diseases or other epidemiological information; Energy Reorganization 
Act of 1974, Pub. L. 93-438, 88 Stat. 1233.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Compensation claim records are used for adjudicating claims and 
providing

[[Page 62796]]

therapy. Appropriate information is exchanged with physicians, 
hospitals, and rehabilitation agencies approved by the Office of 
Workers' Compensation Programs for service to injured employees.
    Alcohol and drug testing and employee assistance program records 
may be exchanged with a physician or treatment center working with an 
employee, or in accordance with the provisions of Pub. L. 93-282.
    Information in the Health Records System provided to officials of 
other Federal agencies responsible for other Federal benefit programs 
administered by Office of Workers' Compensation Programs. Retired 
Military Pay Centers, Veterans' Administration, Social Security 
Administration, and private contractors engaged in providing benefits 
under Federal contracts.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, the issuance of a security clearance, the 
reporting of an investigation of an employee, or the issuance of a 
license, grant, or other benefit by the requesting agency, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter.
    To respond to a request from a Member of Congress regarding an 
employee.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority or a court of competent 
jurisdiction.
    To transfer information regarding claims for health insurance or 
disability benefits to the health insurance carrier or plan 
participant.
    To request information from a Government agency or private 
individual, if necessary, to obtain information relevant to a TVA 
decision within the purposes of this system of records.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To TVA consultants, contractors, and subcontractors who are engaged 
in studies and evaluation of TVA's administration of its medical and 
employee benefits program or who are providing support sources to the 
program.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To provide information to private physicians and other health care 
professionals or facilities designated by an employee.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Health information includes paper documents, x-rays, microfiche, 
microfilm, and/or any automatic data processing media, regardless of 
the form or process by which it is maintained.

RETRIEVABILITY:
    Records are indexed by name, social security number, date of birth, 
and/or case number.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. All filing systems are 
locked when unattended.
    Remote access facilities are secured through physical and system-
based safeguards. Special instructions issued to medical staff 
employees assure the confidentiality of health records.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with TVA rules and regulations 
approved by the Archivist of the United States. Retention schedules 
specify the length of time various records are kept. Active clinical 
medical records are kept indefinitely. Specific retention schedules for 
various components of the records systems are contained in the 
Comprehensive Records Schedule (CRS) which has been approved by the 
National Archives and Records Administration (NARA) for use by Health 
Services. These dispositions are mandatory unless TVA requests a 
revision from NARA. Items in this CRS should be cited as the 
disposition authority for transferring or destroying any records.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Occupational Health Services, Chattanooga, TN 
37402-2801.

NOTIFICATION PROCEDURE:
    Individuals should address inquiries to the system manager named 
above. Individuals should provide their full name, Employee 
Identification Number (EIN) or social security number, date of birth, 
employing organization, and date of last employment, and employee 
compensation case number, if any.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact or address their inquiries to the 
system manager named above. Inquiries should be specific as to which 
component of the health records system is to be accessed. If inquiries 
are not specific to a particular component of the health records, it 
will be assumed the access is directed toward the individual's clinical 
medical record.

CONTESTING RECORDS PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The individual to whom the record pertains; TVA medical staff; 
private physicians and medical institutions; Office of Workers' 
Compensation Programs; TVA personnel records; other health agencies and 
departments.

[[Page 62797]]

TVA-11

SYSTEM NAME:
    Payroll Records--TVA.

SYSTEM LOCATION:
    Human Resources, TVA, Knoxville, TN 37902-1499; garnishment files 
are located at the Office of the General Counsel, TVA, Knoxville, TN 
37902-1499; duplicate copies of some records may also be maintained in 
the files of the employing organization; National Personnel Records 
Center, St. Louis, MO 63118.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All employees and personal service contractors selected for certain 
training programs and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information, pay, leave, and debt claim 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Internal Revenue Code; Fair Labor Standards Act, 29 U.S.C. Chapter 8; 5 
U.S.C. Chapter 63.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To report earnings and other required information to Federal, 
State, and local taxing authorities as required by law.
    To report earnings to the Civil Service Retirement System for 
members of that system.
    To transmit payroll deduction information to financial institutions 
and employee organizations.
    To report earnings to courts when garnishments are served or in 
bankruptcy or wage earner proceedings.
    To report earnings to the Department of Housing and Urban 
Development, State welfare agencies, and State employment security 
offices where an individual has made a claim for benefit with such 
agency.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To provide information or disclose to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
employee, the letting of a contract, or issuance of a license, grant, 
or other benefit by the requesting agency to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on that matter.
    To disclose to any agency of the Federal Government having 
oversight or review authority with regard to TVA activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To transfer information necessary to support a claim for life 
insurance benefits under Federal Employee's Group Life Insurance to 
Office of Federal Employee's Group Life Insurance.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To transfer information regarding claims for health insurance 
benefits to health insurance carriers.
    To TVA contractors and subcontractors engaged in studies and 
evaluations of TVA payroll and personnel management.
    To union representatives exercising their responsibilities under 
TVA collective bargaining agreements.
    To report earnings to the Department of Housing and Urban 
Development, and State welfare agencies where an individual makes a 
claim for benefits, and to report earnings to State employment security 
offices in both manual and automated form for use by these offices in 
determining unemployment benefits.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To the Office of Child Support Enforcement, Administration for 
Children and Families, Department of Health and Human Services Federal 
Parent Locator System (FPLS) and Federal Tax Offset System for use in 
locating individuals and identifying their income sources to establish 
paternity, establish and modify orders of support, and for enforcement 
action.
    To the Office of Child Support Enforcement for release to the 
Social Security Administration for verifying social security numbers in 
connection with the operation of the FPLS by the Office of Child 
Support Enforcement.
    To the Office of Child Support Enforcement for release to the 
Department of the Treasury for purposes of administering the Earned 
Income Tax Credit Program (Section 32, Internal Revenue Code of 1986) 
and verifying a claim with respect to employment in a tax return.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt 
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, hard-copy 
printouts, and in an optical scanned electronic file.

[[Page 62798]]

RETRIEVABILITY:
    Records are primarily indexed by name. They may also be retrieved 
by reference to employing organization, date of end of pay period, 
social security or badge number, year of birth, or job title.

SAFEGUARDS:
    Access to and use of these records are limited to persons whose 
official duties require such access. Filing systems are locked when 
unattended. Remote access facilities are secured through physical and 
system-based safeguards.

RETENTION AND DISPOSAL:
    Scanned information is stored on CD-ROM and retained indefinitely. 
File folders are retained for 3 years after termination. Timesheets are 
retained for 7 years, payroll registers are retained in active status 
for 1 year, transferred to secured off-site storage facility for 5 
years, and to National Personnel Records Center for an additional 50 
years. Magnetic tapes processed by the Controller are retained for 2 
years.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Disbursement Services, TVA, Knoxville, TN 37902-
1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full 
name, employing organization, and date of last employment. The social 
security number is also required to expedite TVA's response and prevent 
the erroneous retrieval of records for another individual with the same 
name.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information on them in this system of 
records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest or amend information on them in this 
system of records should contact the system manager named above.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; TVA personnel records; 
employee's supervisor for report of hours worked.
TVA-12

SYSTEM NAME:
    Travel History Records--TVA.

SYSTEM LOCATION:
    Payment Control, Human Resources, TVA, Knoxville, TN 37902-1499. 
Duplicate copies of certain records may also be maintained in the files 
of the employing organization.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former TVA employees who traveled on official business 
and filed travel expense vouchers, applied for a travel advance, or 
transferred between official stations; recently-hired employees who 
filed for reimbursement of relocation expenses; candidates for TVA 
positions who filed for reimbursement of travel expenses; and 
contractors with which there is an employer/employee relationship 
(i.e., personal services contractors).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Travel advance requests, travel expense vouchers and supporting 
documentation, travel charge card program records and reports, and 
travel orders. Records supporting relocation expense claims also 
include real estate sales agreements and settlements, Federal Truth-In 
Lending disclosure statements, lease agreements, receipts for loss of 
rental deposit, and relocation income tax allowance documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. 5701-5709, and related Federal travel regulations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation or 
charged with enforcing or implementing the statute, rule regulation, or 
order issued pursuant thereto.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To respond to a request from a Member of Congress regarding the 
status of an employee, former employee, or applicant.
    To TVA contractors and subcontractors engaged at TVA's direction 
who are providing support services to TVA's travel charge card program.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt 
Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on magnetic media, hard-copy printouts, 
microfiche, and in file folders.

RETRIEVABILITY:
    Records are indexed by name and social security number.

SAFEGUARDS:
    Access to and use of these records are limited to persons whose 
official duties require such access. Security will be provided by 
physical, administrative, and computer system safeguards. Files are 
kept in secured facilities not accessible to unauthorized individuals.

RETENTION AND DISPOSAL:
    These records are retained in accordance with established TVA 
records retention schedules.

[[Page 62799]]

SYSTEM MANAGER(S) AND ADDRESS:
    Supervisor, Payment Control, Human Resources, TVA, Knoxville, TN 
37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Requests should include the individual's 
full name and social security number.

RECORD ACCESS PROCEDURES:
    Individuals who seek access to information about them in this 
system of records should contact the system manager named above. 
Requests should include the individual's full name and social security 
number.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above. Requests should include the individual's full name 
and social security number.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; TVA disbursement voucher 
records; TVA application for travel advance; travel charge card program 
records and reports.
TVA-13

SYSTEM NAME:
    Employment Applicant Files--TVA.

SYSTEM LOCATION:
    Human Resources, Employment Resources and Human Resource 
Information System, TVA, Knoxville, TN 37902-1499; area and project 
employment offices; Computer Operations, TVA, Chattanooga, TN 37402-
2801.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for employment including former employees seeking 
reemployment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Application forms and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To respond to a request from a Member of Congress regarding the 
status of an individual's application.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To request from any pertinent source, directly or through a TVA 
contractor engaged at TVA's direction, information relevant to a TVA 
decision concerning the hiring of an employee, the issuance of a 
security clearance, or other decision within the purposes of this 
system or records.
    To disclose test results to State employment services.
    To provide information as requested to the Office of Personnel 
Management pursuant to Executive Orders 10450 and 10577 and other laws.
    To provide information to a Federal agency in response to its 
request in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored electronically in the Human Resources 
Information System (HRIS), Personnel Records Information System (PRIS), 
or on microfiche. Duplicate or certain specified temporary information 
may be maintained by human resource officers, supervisors, and 
administrative officers in a locked, secure location.

RETRIEVABILITY:
    Records are indexed by name and Employee Identification number.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Access to systems storing 
these records must be approved by the Senior Manager of HRIS. All 
filing systems are locked when unattended. Remote access facilities are 
secured through physical and system-based safeguards.

Retention and Disposal:
    Applications are kept for one year from last indication of 
interest, with the exception of apprenticeship applications, which are 
kept for five years.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Human Resources Information Services, TVA, 
Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquiries to the Senior 
Manager, HRIS, TVA, Knoxville, TN 37902-1499. Requests should include 
the individual's full name, social security number, date of birth, and 
approximate date of application.

[[Page 62800]]

RECORD ACCESS PROCEDURES:
    Individuals wishing to gain access to information on them in this 
system of records should contact the Senior Manager, HRIS, TVA, 
Knoxville, TN 37902-1499. Access will not be granted to investigatory 
material compiled solely for the purpose of determining suitability, 
eligibility, or qualifications for Federal civilian employment. Federal 
contracts, or access to classified information, to the extent that the 
disclosure of such material would reveal the identity of a source who 
furnished information to the Government under an express promise that 
the identity of the source would be held in confidence, or prior to 
September 27, 1975, under an implied promise that the identity of the 
source would be held in confidence.
    Access will not be granted to testing or examination material used 
solely to determine individual qualifications for appointment or 
promotion in the Federal Service the disclosure of which would 
compromise the objectivity or fairness of the testing or examination 
process.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to Manager, TVA 
Service Center, TVA, Knoxville, TN 37902-1499.

RECORD SOURCE CATEGORIES:
    The individual on whom the record is maintained; educational 
institutions, employers, and other references; State employment 
services.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); and (f)(2), 
(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to 
the extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence, or 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence and to the extent that 
disclosure of testing or examination material would compromise the 
objectivity or fairness of the testing or examination process. This 
exemption is pursuant to 5 U.S.C. 552a(k) (5) and (6) and TVA 
regulations at 18 CFR 1301.24.
TVA-14

SYSTEM NAME:
    Grievance Records--TVA.

SYSTEM LOCATION:
    Labor Relations Staff, TVA, Knoxville, TN 37902-1499. Original 
correspondence on the initial grievance steps below the Labor Relations 
level is maintained in the organization in which the grievance 
originated. Original correspondence on grievance appeals to the 
corporate level are maintained in the files of the Labor Relations 
office.
    Duplicate copies of such correspondence are also maintained in the 
files of the organization concerned with the grievance.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    TVA employees and former employees who have formally appealed to 
TVA for adjustment of their grievances.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Evidence and arguments relevant to the matter giving rise to the 
grievance and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To respond to a request from a Member of Congress regarding the 
status of an employee's grievance.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To request information from a Federal, State, or local agency, or 
private individual, if necessary, to obtain information relevant to a 
TVA decision within the purposes of this system of records.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulations, 
or order issued pursuant thereto.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices in some 
organizations and in file folders.

RETRIEVABILITY:
    Records are indexed by name or by craft.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA record 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Labor Relations, TVA, Knoxville, TN 37902-
1499.

NOTIFICATION PROCEDURE:
    Individuals who have filed grievances are aware of that fact. 
Inquiries may, however, be addressed to the system manager named above. 
Requests should include the individual's full name, craft, and location 
of employment.

RECORD ACCESS PROCEDURES:
    Individuals who have filed a grievance may gain access to the 
official copy of the grievance record by contacting the system manager 
named

[[Page 62801]]

above. Requests should include the grievant's full name, craft, and 
location of employment.

CONTESTING RECORD PROCEDURES:
    The contest, amendment, or correction of a grievance record is 
permitted during the prosecution of that grievance. However, an 
individual may address requests for amendment or correction of items 
not involved in prosecution of the grievance to the system manager 
named above.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; TVA personnel records; 
statements and testimony of witnesses and related correspondence.
TVA-18

SYSTEM NAME:
    Employee Supplementary Vacancy Announcement Records--TVA.

SYSTEM LOCATION:
    Human Resources, Knoxville and Chattanooga, Tennessee, and Muscle 
Shoals, Alabama; may also be maintained in other offices that issue or 
receive responses to supplementary vacancy announcements.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees applying for placement in positions covered by the 
supplementary vacancy announcement procedure.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Applications and supporting material submitted by employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 11478; Equal Employment Opportunity Act of 1972, Pub. 
L. 92-261, 86 Stat. 103; 5 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
AND USERS AND THE PURPOSES OF SUCH USES:
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored electronically in the Human Resources 
Information System (HRIS), Personal Records Information System (PRIS), 
or on microfiche. Duplicate or certain specified temporary information 
may be maintained by human resources officers, supervisors, and 
administrative offices in a locked, secured location.

RETRIEVABILITY:
    Records are indexed by name.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Access to systems storing these 
records must be approved by the Senior Manager of HRIS.

RETENTION AND DISPOSAL:
    Records are disposed of in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, HRIS, TVA, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals upon whom records are maintained in this system are 
aware of that fact through filing an application. However, inquiries 
may be addressed to the name and address to which application was 
submitted. Requests should include the individual's full name, position 
applied for, and location of job.

RECORD ACCESS PROCEDURES:
    Individuals upon whom records are maintained in this system have 
supplied all information in this system. However, requests for access 
may be addressed to the name and address to which application was 
submitted.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the name and 
address to which application was submitted.

RECORD SOURCE CATEGORIES:
    The individual upon whom the record is maintained.
TVA-19

SYSTEM NAME:
    Consultant and Contractor Records--TVA.

SYSTEM LOCATION:
    Human Resource Information System (HRIS) contains personal, 
employment, job, security restriction and training information. HRIS is 
located in Human Resource Information Systems, TVA, Knoxville, TN 
37902-1499. The Contractor Workforce Management Software (Elance) for 
contractor time and expense reporting records are located at Contractor 
Workforce Management, Procurement, Knoxville, TN 37902-1499.
    For contractors requiring unescorted access, records are located at 
TVA Nuclear Access Service, Chattanooga, TN 37402.
    TVA business organizations for records on individuals who provide 
services under a TVA contract with an organization are kept in the 
files of that organization.
    Payment records are located at the TVA Controller office: 
Knoxville, TN 37902-1499.
    Records related to personal service contractors employed under the 
Comprehensive Employment and Training Act of 1973, Pub. L. 93-203, are 
located at the National Personnel Records Center, St. Louis, MO 63118.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who perform work for and/or provide services to TVA and 
who are not TVA employees or volunteers. These individuals generally 
are the employees of a TVA supplier of services and are obtained 
through a contract with the supplier, but in some cases may be retained 
directly through a contract between TVA and the individual.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Each organization maintains its contracts, records of the 
qualifications,

[[Page 62802]]

performance, and evaluation of the contractor, and related 
correspondence. For public service employment program participants, 
Human Resources maintains information related to job placement such as 
test scores, interest inventories, and supervisor's evaluations. 
Payment information is maintained by the Controller.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Comprehensive Employment and Training Act, Pub. L. 93-203, 87 Stat. 
839; Executive Order 11222; Executive Order 10450; Executive Order 
10577; provisions of 5 U.S.C. applicable to employment with TVA; 
Internal Revenue Code.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To transmit reports as requested to the Office of Personnel 
Management, pursuant to 5 U.S.C. 3323, Executive Orders 10577 and 
10450, and other laws.
    To report earnings information to the Internal Revenue Service and 
the Social Security Administration.
    To respond to a request from a Member of Congress regarding the 
status of a contractor or consultant.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulations, 
or order issued pursuant thereto.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals if necessary to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To transmit to the appropriate State contracting agency reports of 
hours worked by participants in the public service employment program, 
and to request reimbursement.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    To provide the following information to a prospective employer of a 
TVA or former TVA consultant or personal service contractor: Job 
descriptions, dates of employment, and reason for separation.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interest, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure is made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders and on automated data 
storage devices.

RETRIEVABILITY:
    Records are indexed by name, social security number, or contract 
number.

SAFEGUARDS:
    Access to and use of these records are limited to persons whose 
official duties require such access. All filing systems are locked when 
unattended.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA record 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Manager, Contractor Workforce Management, Procurement, TVA, 
Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to know if records on them are maintained in 
the system should address inquiries to the system manager named above. 
Requests shall include the individual's full name, employing or 
contracting organization, and whether the individual was a participant 
in the public service employment program. Social security numbers are 
not required but may expedite TVA's response.

RECORD ACCESS PROCEDURES:
    Individuals wishing to gain access to information on them in this 
system of records should contact the system manager named above. Access 
will not be granted to investigatory material compiled solely for the 
purpose of determining suitability, eligibility, or qualifications for 
Federal civilian employment, Federal contracts, or access to classified 
information, to the extent that the disclosure of such material would 
reveal the identity of a source who furnished information to the 
Government under an express promise that the identity of the source 
would be held in confidence, or prior to September 27, 1975, under an 
implied promise that the identity of the source would be held in 
confidence. Access will not be granted to testing or examination 
material used solely to determine individual qualifications for 
appointment or promotion in the Federal Service, the disclosure of 
which would compromise the objectivity or fairness of the testing or 
examination process.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; educational institutions, 
former employers, and other reference sources; State employment 
services; supervisors and other TVA personnel or personnel records; 
medical officers; other Federal agencies.

[[Page 62803]]

    In addition to the above sources, security/suitability 
investigatory files contain information from law enforcement agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (d); (e)(4)(H); (f)(2), (3), 
and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to the 
extent that disclosure of material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence, or 
prior to September 27, 1975, under an implied promise that the identity 
of the source would be held in confidence, and to the extent that 
disclosure of testing or examination material would compromise the 
objectivity of fairness of the testing or examination process. This 
exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA 
regulations at 18 CFR 1301.24.
TVA-21

SYSTEM NAME:
    Nuclear Quality Assurance Personnel Records--TVA.

SYSTEM LOCATION:
    Nuclear Assurance, TVA, Chattanooga, TN 37402-2801. Copies of 
records for Quality Assurance Auditors/Assessors are maintained in the 
office of Manager, Corporate Nuclear Assurance.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees or former employees involved in quality assurance work.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information related to the qualifications of employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; Energy 
Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233 as 
implemented at Nuclear Regulatory Commission Regulatory Guides 1.58.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the Nuclear Regulatory Commission or its authorized 
representatives for inspection or evaluation of TVA Quality Assurance 
procedures.
    To respond to a request from a Member of Congress regarding the 
status of an employee.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals if necessary to obtain information relevant to a TVA 
decision concerning the hiring, retention, or promotion of an employee, 
the issuance of a security clearance, or other decision within the 
purposes of this system of records.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant and necessary to the requesting agency's decision on that 
matter.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders and electronic files.

RETRIEVABILITY:
    Records are indexed by name.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. All filing systems are 
locked when unattended.

RETENTION AND DISPOSAL:
    These records are retained in accordance with established TVA 
records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Corporate Nuclear Assurance, TVA, Chattanooga, TN 37402-
2801.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Inquiries should include the individual's 
full name and employing organization.

RECORD ACCESS PROCEDURE:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The individual on whom the record is maintained; TVA personnel 
records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system of records is exempt from subsection (d); (e)(4)(H); 
(f)(2), (3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 
1974) to the extent that disclosure of material would reveal the 
identity of a source who furnished information to the Government under 
an express promise that the identity of the source would be held in 
confidence, or prior to September 27, 1975, under an

[[Page 62804]]

implied promise that the identity of the source would be held in 
confidence. The exemption is pursuant to 5 U.S.C. 552a(k)(5) and TVA 
regulations at 18 CFR 1301.24.
TVA-22

SYSTEM NAME:
    Questionnaire-Land Use Surveys in Vicinity of Proposed or Licensed 
Nuclear Power Plant--TVA.

SYSTEM LOCATION:
    Environmental Radiological Monitoring and Instrumentation, 
Radiological and Chemistry Services, Engineering and Technical 
Services, TVA, Muscle Shoals, AL 35662-1010.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals from whom TVA purchases land for proposed nuclear plant 
sites, individuals having vegetable gardens, irrigated land, dairy 
cows, and milk goats within a five-mile radius of a proposed or 
licensed plant site.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information and information related to 
agriculture, milk consumption, water resources, and farm product value.
    This information is not used for making determinations about the 
rights, benefits, or privileges of any individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
National Environmental Policy Act, Pub. L. 91-190, 83 Stat. 852; Energy 
Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in this system of records is used in developing 
environmental evaluations and impact statements. Certain relevant but 
nonsensitive information may be disclosed in these statements.
    Information may also be used:
    In administrative and licensing proceedings including the 
presentation of evidence and disclosure to opposing counsel in the 
course of discovery.
    To disclose to any agency of the Federal Government having 
oversight or review authority with regards to TVA activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, 
microfilm, microfiche, and in file folders.

RETRIEVABILITY:
    Records are indexed by assigned number and aerial photo number and/
or name of survey participant, plant site and year of survey.

SAFEGUARDS:
    Access to and use of these records are limited to persons whose 
official duties require such access. Security is provided by physical, 
administrative and computer system safeguards. Files are kept in 
secured facilities not accessible to unauthorized individuals or are 
locked when unattended.

RETENTION AND DISPOSAL:
    These records are retained in accordance with established TVA 
records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Technical Programs and Reliability, TVA, Chattanooga, TN 
37402-2801.

NOTIFICATION PROCEDURE:
    Individuals on whom information is maintained in this system are 
aware of that fact through response to the questionnaire. However, 
inquiries may be addressed to the system manager named above. Requests 
should include the individual's full name, address, and approximate 
date of survey.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above. 
Requests should include the individual's full name, address, and 
approximate date of survey.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains: The nearest resident, to a 
distance of 5 miles, in each of the 16 compass sectors around each TVA 
nuclear site; farms with dairy cows or milk goats within a five mile 
radius of each site and additional dairy farms used as control 
locations for environmental monitoring; and individuals within a five 
mile radius of each site with home gardens meeting the survey criteria.
TVA-23

SYSTEM NAME:
    Radiation Dosimetry Personnel Monitoring Records--TVA.

SYSTEM LOCATION:
    Nuclear Support, TVA, Chattanooga, TN 37402-2801.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, former employees, and visitors who might be exposed or 
are exposed to radiation while in TVA installations.

CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
    Information on the magnitude of exposure at TVA installations, 
exposure prior to employment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; Energy 
Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233; 10 CFR parts 
19, 20.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the Nuclear Regulatory Commission for its use in evaluating TVA 
radiological control measures.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of

[[Page 62805]]

discovery. In all other litigation, to respond to process issued under 
color of authority of a court of competent jurisdiction.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    Radiation dosimetry records may be used for employee population 
health monitoring which includes routine clinical and epidemiological 
investigations. Such studies may require the transfer of selected items 
of radiation dosimetry data to health-related agencies, organizations, 
or professionals for the purpose of compiling vital health statistics, 
or conducting biomedical investigations.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, 
microfilm, microfiche, and in file folders.

RETRIEVABILITY:
    Records are indexed by individual name and social security number.

SAFEGUARDS:
    Access to and use of these records are limited to persons whose 
official duties require such access. Security is provided by physical, 
administrative and computer system safeguards. Files are kept in 
secured facilities not accessible to unauthorized individuals or are 
locked when unattended.

RETENTION AND DISPOSAL:
    These records are retained in accordance with established TVA 
records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Radiological Protection, Nuclear Support, TVA, 
Chattanooga, TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals should address inquiries to the system manager named 
above, or if a current employee, to the Radiological Control office at 
the TVA facility where employed. Requests should include the 
individual's full name, social security number and date of birth.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above, or if 
a current employee, to the Radiological Control office at the TVA 
facility where employed. Requests should include the individual's full 
name, social security number and date of birth.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the subject 
individual; previous licensees where the individual was monitored for 
radiation exposure; and TVA personnel conducting radiation monitoring 
programs.
TVA-26

SYSTEM NAME:
    Retirement System Records--TVA.

SYSTEM LOCATION:
    Retirement Services, TVA, 400 W. Summit Hill Drive, Knoxville, TN 
37902-1499.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Active, retired, and former members of the TVA Retirement System; 
TVA employees and former employees who are members of the Civil Service 
Retirement System and the Federal Employees Retirement System; 
designated beneficiaries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal identifying information; retirement, benefit, and 
investment information; related correspondence; and legal documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Internal Revenue Code.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To report earnings to the Internal Revenue Service.
    To disclose information to actuarial firms for valuation and 
projecting benefits.
    To disclose information to the Medical Board of the TVA Retirement 
System for determinations related to disability retirement.
    To certify insurance status to the Office of Personnel Management 
and the Office of Federal Employees' Group Life Insurance.
    To respond to a request from a Member of Congress regarding the 
status of a system member.
    To disclose information to auditing firms for use in auditing 
benefit calculations and financial statements.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information; and to request information from private 
individuals, if necessary, to obtain information relevant to a TVA 
decision within the purpose of this system of records.
    To refer, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature, to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating and prosecuting such violation, or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    To provide information to a Federal agency, in response to its 
request, in connection with the issuance of any benefit by the 
requesting agency to the extent that the information is relevant and 
necessary to the requesting agency's decision on that matter.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of

[[Page 62806]]

authority of a court of competent jurisdiction.
    To provide the following information on retirees to the TVA 
Retirees Association: Names, unique identification numbers assigned by 
the TVA Retirement System to each retiree, addresses, dates of birth, 
dates of termination of employment with TVA, retirement class (member, 
beneficiary, Civil Service, deferred), last official station, and dates 
of death (if applicable).
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To Contractors and subcontractors of TVA or the Retirement System 
who are provided records maintenance or other similar support service 
to the Retirement System.
    Retirement records may be used for employee population health 
monitoring which includes routine clinical and epidemiological 
investigations. Such studies may require the transfer of selected items 
to health-related agencies, organizations, or professionals for the 
purpose of compiling vital health statistics, or conducting biomedical 
investigations.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in an electronic document management system.

RETRIEVABILITY:
    Records are indexed by name and social security number.

SAFEGUARDS:
    Access to the electronic document management system requires a 
password and is limited to those persons whose official duties require 
such access.

RETENTION AND DISPOSAL:
    Records are scheduled for disposal in accordance with an approved 
TVA retention schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Retirement Services, TVA, 400 W. Summit Hill Drive, 
Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Inquiries should include the individual's 
full name, date of birth, and social security number.

RECORD ACCESS PROCEDURES:
    Individuals who desire access to information about them in this 
system of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained on 
them in this system should address inquiries to the system manager 
named above.

RECORD SOURCE CATEGORIES:
    The individual on whom the record is maintained; TVA personnel and 
payroll records.
TVA-28

SYSTEM NAME:
    Woodland Resource Analysis Program Input Data--TVA.

SYSTEM LOCATION:
    Secured off-site storage facility.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Private landowners, agencies, and corporations owning woodlands in 
Valley region and participating in TVA woodland resource management 
demonstration program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal, financial, and land resource information pertinent to 
woodland resource planning. The information in this system is not used 
by TVA in the determination about the rights, benefits, or privileges 
of the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 6161.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Evaluated information is supplied to State forestry personnel for 
use in assisting the landowner.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure is made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on microfiche.

RETRIEVABILITY:
    Records are indexed by State.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Files are kept in secured 
facilities.

RETENTION AND DISPOSAL:
    Records are retained in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Environmental Stewardship & Policy, TVA, Knoxville, 
TN 37902.

NOTIFICATION PROCEDURE:
    Individuals on whom information is maintained are aware of that 
fact through participation in the program. However, inquiries may be 
addressed to the system manager named above. Individuals should provide 
their full name, State of residence, and the calendar year(s) of 
participation in the program.

[[Page 62807]]

RECORD ACCESS PROCEDURE:
    Individuals on whom records are maintained have been provided 
copies of all information in that record. However, requests for access 
may be directed to the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The individual to whom the record pertains provides the information 
to State forestry personnel. The information is evaluated by TVA and 
returned to the State forestry personnel who utilize the information in 
evaluated form to assist the landowner.
TVA-29

SYSTEM NAME:
    Energy Program Participant Records--TVA.

SYSTEM LOCATION:
    TVA Customer Resources, P.O. Box 292409, Nashville, TN 37229-2409.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals participating in the energy right program and energy 
saturation surveys.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Customer name, address, account number, meter number, telephone 
number, characteristics of their dwelling, including type of heating 
and cooling systems and number and kind of appliances; and other 
characteristics of study participants relevant to patterns of 
residential electrical use.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To power distributors participating in the program.
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in automated data storage devices and in 
file folders and locked file cabinets.

RETRIEVABILITY:
    Records are indexed and retrieved by name and address.

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access. All filing systems are 
locked when unattended.

RETENTION AND DISPOSAL:
    Records are retained in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Residential Products and Services, Customer Resources, 
TVA, P.O. Box 292409, Nashville, TN 37229-2409.

NOTIFICATION PROCEDURE:
    Individuals about whom information is maintained in this system of 
records are aware of that fact through participation in the program. 
However, inquiries may be addressed to the system manager named above. 
Request should include the individual's full name and address.

RECORD ACCESS PROCEDURES:
    Requests for access may be directed to the system manager named 
above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORDS SOURCE CATEGORIES:
    The information in this system is solicited from the individual to 
whom the record pertains.
TVA-31

SYSTEM NAME:
    OIG Investigative Records--TVA.

SYSTEM LOCATION:
    Office of the Inspector General, TVA, Knoxville, TN 37902-1499. 
Duplicate copies of certain documents may also be located in the files 
of other offices and divisions.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and entities who are or have been the subjects of 
investigations by the Office of the Inspector General (OIG), or who 
provide information in connection with such investigations, including 
but not limited to: Employees; former employees; current or former 
contractors and subcontractors and their employees; consultants; and 
other individuals and entities which have or are seeking to obtain 
business or other relations with TVA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information relating to investigations, including information 
provided by known or anonymous complainants; information provided by 
the subjects of investigations; information provided by individuals or 
entities with whom the subjects are associated (e.g., coworkers, 
business associates, relatives); information provided by Federal, 
State, or local investigatory, law enforcement, or other Government or 
non-Government agencies; information provided by witnesses and 
confidential sources; information from public source materials; 
information from commercial data bases or information resources; 
investigative notes; summaries of telephone calls; correspondence; 
investigative reports or prosecutive referrals; and information about 
referrals for criminal prosecutions, civil proceedings, and 
administrative actions taken with respect to the subjects.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 
Executive Order 10450; Executive Order 11222; Hatch Act, 5 U.S.C. 7324-
7327; 28 U.S.C. 535; Proposed Plan for the Creation, Structure, 
Authority, and Function of the Office of Inspector General, Tennessee 
Valley Authority, approved by the TVA Board of Directors on October 18, 
1985; TVA Code XIII INSPECTOR GENERAL, approved by the TVA Board of 
Directors on February 19, 1987; Inspector General Act Amendments of 
1988, Pub. L. 100-504, 102 Stat. 2515, and 2000 amendments to the 
Inspector General Act, Pub. L. 106-422, 114 Stat. 1872.

[[Page 62808]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To refer, where there is an indication of a violation of statute, 
regulation, order, or similar requirement, whether criminal, civil, or 
regulatory in nature, to the appropriate entity, including Federal, 
State, or local agencies or other entities charged with enforcement, 
investigative, or oversight responsibility.
    To provide information to a Federal, State, or local entity (1) in 
connection with the hiring or retention of an individual, the letting 
of a contract, or issuance of a license, grant, or other benefit by the 
requesting entity to the extent that the information is relevant to a 
decision on such matters, or (2) in connection with any other matter 
properly within the jurisdiction of such other entity and related to 
its prosecutive, investigatory, regulatory, administrative, or other 
responsibilities.
    To the appropriate entity, whether Federal, State, or local, in 
connection with its oversight or review responsibilities or authorized 
law enforcement activities.
    To respond to a request from a Member of Congress regarding an 
individual, or to report to a Member on the results of investigations, 
audits, or other activities of OIG.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To the subjects of an investigation and their representatives in 
the course of a TVA investigation of misconduct; to any other person or 
entity that has or may have information relevant to the investigation 
to the extent necessary to assist in the conduct of the investigation, 
such as to request information.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To a consultant, private firm, or individual who contracts or 
subcontracts with TVA, to the extent necessary to the performance of 
the contract.
    To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other relevant or potentially relevant 
information; and to request information from private individuals or 
entities, if necessary, to acquire information pertinent to the hiring, 
retention, or promotion of an employee; the issuance of a security 
clearance; the conduct of a background or other investigation; or other 
matter within the purposes of this system of records.
    To the public when: (1) The matter under investigation has become 
public knowledge, or (2) when the Inspector General determines that 
such disclosure is necessary (a) to preserve confidence in the 
integrity of the OIG investigative process, or (b) to demonstrate the 
accountability of TVA officers, or employees, or other individuals 
covered by this system; unless the Inspector General determines that 
disclosure of the specific information in the context of a particular 
case would constitute an unwarranted invasion of personal privacy.
    To the news media and public when there exists a legitimate public 
interest (e.g., to provide information on events in the criminal 
process, such as indictments), or when necessary for protection from 
imminent threat to life or property.
    To members of the President's Council on Integrity and Efficiency, 
for the preparation of reports to the President and Congress on the 
activities of the Inspectors General.
    To members of the President's Council on Integrity and Efficiency, 
the Department of Justice, the Federal Bureau of Investigation, or the 
U.S. Marshals Service, as necessary, for the purpose of conducting 
qualitative assessment reviews of the investigative operations of TVA 
OIG to ensure that adequate internal safeguards and management 
procedures are maintained.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, hard-copy 
printouts, and in file folders.

RETRIEVABILITY:
    Records are indexed and retrieved by individual name or case file 
number.

SAFEGUARDS:
    Access to and use of records is limited to authorized staff in OIG 
and to other authorized officials and employees of TVA on a need-to-
know basis as determined by OIG management. Security will be provided 
by physical, administrative, and computer system safeguards. Files will 
be kept in secured facilities not accessible to unauthorized 
individuals.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA record 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Inspector General, TVA, Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD ACCESS PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

CONTESTING RECORD PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (c)(3); (d); (e)(1); 
(e)(4)(G); (e)(4)(H); (e)(4)(I); and (f) of 5 U.S.C. 552a (section 3 of 
the Privacy Act of 1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA 
regulations at 18 CFR 1301.24.
TVA-32

SYSTEM NAME:
    Call Detail Records--TVA.

SYSTEM LOCATION:
    Data Center, TVA, Chattanooga, TN 37402-2801.

[[Page 62809]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    TVA employees, contractor personnel, and other individuals who make 
telephone calls from or charge telephone calls to TVA telephones.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records relating to use of TVA telephones; records relating to long 
distance telephone calls charged to TVA; records relating to cellular 
telephone calls charged to TVA; records indicating assignment of 
telephone numbers and authorization numbers; records relating to 
locations of TVA telephones.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To respond to a request from a Member of Congress regarding an 
individual.
    To provide to the appropriate entity, whether Federal, State, or 
local, in connection with its oversight review responsibilities or 
authorized law enforcement activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To refer, where there is an indication of a violation of statute, 
regulation, order, or similar requirement, whether criminal, civil, or 
regulatory in nature, to the appropriate entity, including Federal, 
State, or local agencies, or other entities charged with enforcement, 
investigative, or oversight responsibility.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an individual, 
the letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant to the requesting agency's decision on that matter.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To a telecommunications company as well as to other TVA contractors 
providing telecommunications support to permit servicing the account.
    To TVA contractors engaged at TVA's direction in investigations of 
abuse of TVA telephone service or other related issues.
    To TVA contractors and contractor personnel to determine individual 
responsibility for telephone calls.
    To TVA contractors in connection with amounts due TVA for 
telecommunications services provided to them.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders and on automated data 
storage devices.

RETRIEVABILITY:
    Records are retrieved by name, authorization number, or telephone 
number.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Files are kept in secured 
facilities. Automated data is secured through physical and system-based 
safeguards.

RETENTION AND DISPOSAL:
    These records are retained in accordance with established TVA 
records retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, IS Infrastructure Support, TVA, Chattanooga, TN 37402-
2801.

NOTIFICATION PROCEDURE:
    Individuals wishing to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full 
name, employing division, job title, and official TVA telephone number 
and authorization number.

RECORD ACCESS PROCEDURES:
    Individuals seeking to gain access to information about them in 
this system of records should contact the system manager named above. 
Requests should include the individual's full name, employing division, 
job title, and official TVA telephone number and authorization number.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    TVA Telecommunication Control System; telecommunications companies 
with which TVA contracts for telephone service; telephone and 
authorization number assignment records; results of administrative 
inquiries relating to assignment of responsibility for placement of 
specific long distance calls.
TVA-34

SYSTEM NAME:
    Project/Tract Files--TVA.

SYSTEM LOCATION:
    Realty Services, TVA, Chattanooga, TN 37402-2801, and secured off-
site storage facility.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals or business entities from/to whom TVA is in the process 
of or has (1) acquired, transferred, or sold land or landrights, (2) 
made payment for construction, maintenance, or other damage to real 
property, or (3) made payment for relocation assistance. A project/
tract file may name more than one individual and/or business entity 
involved in a transaction. (The system records that pertain to 
individuals and reflect personal information are subject to the Privacy 
Act. Noncovered records include public information and records on 
corporations and other business entities.)

CATEGORIES OF RECORDS IN THE SYSTEM:
    Maps, property descriptions, appraisal reports, and title documents 
on real property; reports on contracts and transaction progress; 
contracts and options; records of investigations,

[[Page 62810]]

claims, and/or payments related to land transactions, damage 
restitution, and relocation assistance; related correspondence and 
reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; Pub. 
L. 87-852, 76 Stat. 1129; Uniform Relocation Assistance and Real 
Property Acquisition Policies Act of 1970, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To respond to a request from a Member of Congress regarding an 
individual.
    To lienholders as necessary to secure subordinations or releases of 
liens or to protect lienholders rights.
    To county clerk and register of deeds offices to document and put 
on record the title acquired by TVA.
    To landowners, prospective landowners, claimants, or trespassers to 
establish or cure titles, to resolve encroachments, to resolve boundary 
disputes, or to resolve questions about easement rights or the 
application of Section 26a of the TVA Act 16 U.S.C. 831y-1.
    To contractors to secure appraisals and title abstracts.
    To request information from a Federal, State, or local agency or 
from private individuals, as necessary, to obtain information relevant 
to a TVA decision to acquire or dispose of property or to pay claims or 
make payments related to land transactions, damage restitution, and 
relocation assistance.
    To refer, where there is an indication of a violation of statute, 
regulation, order, or similar requirement, whether criminal, civil, or 
regulatory in nature, to the appropriate entity, including Federal, 
State, or local agencies, or other entities charged with enforcement, 
investigative, or oversight responsibility.
    To provide information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an individual, 
the letting of a contract, or issuance of a license, grant, or other 
benefit by the requesting agency to the extent that the information is 
relevant to the requesting agency's decision on that matter.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To provide to the appropriate entity, whether Federal, State, or 
local, in connection with its oversight review responsibilities or 
authorized law enforcement activities.
    To report any required information to Federal, State, and local 
taxing authorities as required by law.
    To genealogical researchers, relevant portions of maps, 
descriptions, appraisals, and title documents on real property, after 
20 years, to establish historical records.
    To archaeological researchers, relevant portions of maps, 
descriptions, appraisals, and title documents on real property, after 
20 years, to reconstruct historical settings.
    To respond to a request from a Member of Congress regarding the 
status of a matter relating to a specific project or tract.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on registers, aperture cards, microfilm, in 
file folders, and/or on automated data storage devices.

RETRIEVABILITY:
    Records are primarily indexed by tract number and project symbol. 
Records may also be retrieved by cross-index reference to individual 
and business entity names.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Files are kept in secured 
facilities. Remote access facilities are secured through physical and 
system-based safeguards.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with established 
TVA record retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Realty Services, TVA, 1101 Market Street, SP 3L, 
Chattanooga, TN 37402-2801.

NOTIFICATION PROCEDURE:
    Individuals wishing to know whether information about them is 
maintained in this system of records should address inquiries to the 
system manager named above. Requests should include the individual's 
full name and, to the extent known, any project/tract identifying 
information such as the project name, tract number, address, or related 
data.

RECORD ACCESS PROCEDURES:
    Individuals seeking to gain access to information about them in 
this system of records should contact the system manager named above. 
Requests should include the individual's full name, and to the extent 
known, any project/tract identifying information such as project name, 
tract number, address, or related data. Access will be granted only to 
individually segregable personal information about the requester and to 
segregable nonpersonal information in accordance with TVA regulations 
on release of records relating to negotiations in progress involving 
contracts or agreements for the acquisition or disposal of real or 
personal property by TVA prior to the conclusion of such negotiations.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their requests to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Public records and directories, landowners, tenants, and other 
individuals and business entities (including financial institutions) 
having an interest in or knowledge related to land ownership, 
appraisal, or title history; TVA personnel and contractors including 
independent appraisers and commercial title companies.
TVA-36

SYSTEM NAME:
    Section 26a Permit Application Records--TVA.

[[Page 62811]]

SYSTEM LOCATION:
    For applications involving private facilities located on TVA 
reservoirs, such as boathouses, piers, docks, launching ramps, marine 
railways, beaches, utilities, and ground improvements, the records are 
maintained in the following locations:
    Manager, Holston-Cherokee-Douglas Watershed Team, TVA, (Cherokee, 
Douglas, and Nolichucky Reservoirs)--3726 E. Morris Boulevard, 
Morristown, TN 37813-1270; (Boone, Fort Patrick Henry, Bristol Project, 
South Holston, Watauga, and Wilber Reservoirs)--106 Tri-Cities Business 
Park Drive, Gray, TN 37615.
    Manager, Watts Bar-Clinch Watershed Team, TVA, (Great Falls, Melton 
Hill, Norris, and Watts Bar Reservoirs)--260 Interchange Park Dr., 
Lenoir City, TN 37772-5664.
    Manager, Little Tennessee Watershed Team, TVA, (Fontana, Fort 
Loudoun, and Tellico Reservoirs)--260 Interchange Park Dr., Lenoir 
City, TN 37772-5664.
    Manager, Chickamauga-Hiwassee Watershed Team, TVA, (Chickamauga and 
Nickajack Reservoirs)--1101 Market St., Chattanooga, TN 37402-2801; 
(Apalachia, Blue Ridge, Chatuge, Hiwassee, Ocoees, and Nottely 
Reservoirs)--221 Old Ranger Rd., Murphy, NC 28906.
    Manager, Guntersville-Tims Ford Watershed Team, TVA, (Guntersville, 
Normandy, and Tims Ford Reservoirs)--3696 Alabama Highway 69, 
Guntersville, AL 35976-7196.
    Manager, Pickwick-Wheeler Watershed Team, TVA, (Bear Creek, Cedar 
Creek, Little Bear Creek, Project, Pickwick, Upper Bear Creek, Wheeler, 
and Wilson Reservoirs)--P.O. Box 1010, Muscle Shoals, AL 35662-1010.
    Manager, Kentucky Watershed Team, TVA, (Beech River Project, 
Kentucky Reservoir)--2835-A East Wood Street, Paris, TN 38242-5948.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system includes individuals who have filed a Section 26a 
application for approval of construction of such structures as boat 
ramps, docks, bridges, and dams located along, across, or in the 
Tennessee River and its tributaries. Also included in this system may 
be individuals whose structures do not have Section 26a permits, or 
whose approved structures have deteriorated so as to pose a threat to 
navigation, flood control, public lands or reservations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Section 26a permit applications made by individuals, businesses and 
industries, utilities, and Federal, State, county and city Government 
agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee.

PURPOSE(S):
    Section 26a of the Tennessee Valley Authority Act of 1933, as 
amended, requires that TVA review and approve plans for the 
construction, operation, and maintenance of any dam, appurtenant works, 
or other obstruction affecting navigation, flood control, or public 
lands or reservations across, along, or in the Tennessee River or any 
of its tributaries. The information collected is used to assess the 
impact of the proposed project on the statutory TVA programs and the 
environment and determine if the project can be approved. Rules on the 
application for review and approval of such plans are published in 18 
CFR part 1304, Approval of Construction in the Tennessee River System 
and Regulation of Structures.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To State or other Federal agencies for use in program evaluation, 
providing assistance to program participants, or engaged at TVA's 
direction in providing support services to the program, to the extent 
necessary to the performance of those services.
    To TVA consultants, contractors, subcontractors or individuals who 
contract or subcontract with TVA, who are engaged in studies and 
evaluation of TVA's administration or other matters involving its 
Section 26a program or who are providing support services to the 
program, to the extent necessary to the performance of the contract.
    To provide information to a Federal, State, or local entity in 
response to its request, in connection with the letting of a contract, 
or issuance of a license, grant, or other benefit by the requesting 
entity to the extent that the information is relevant and necessary to 
the requesting agency's decision on such matters.
    To respond to a request from a Member of Congress regarding the 
status of a specific application.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To refer, where there is an indication of a violation of statute, 
regulation, order, or similar requirement, whether criminal, civil, or 
regulatory in nature, to the appropriate entity, including Federal, 
State, or local agencies or other entities charged with enforcement, 
investigative, or oversight responsibility.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices, on 
microfilm, and in hard copy files.

RETRIEVABILITY:
    Records may be retrieved by personal identifier (name of 
applicant), land tract number, or Section 26a application number, 
stream location, reservoir, county, or subdivision. Records in field 
offices are interfiled with land tract records and are retrieved by 
land tract number.

SAFEGUARDS:
    Access to and use of these records are limited through physical, 
administrative, and computer system safeguards to those persons whose 
official duties require such access.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Environmental Stewardship and Policy, TVA, 400 West 
Summit Hill Drive, Knoxville, TN 37902-1499.

[[Page 62812]]

NOTIFICATION PROCEDURE:
    Individuals seeking to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full 
name. A land tract number, Section 26a permit application number, 
stream location or legal property description is not required but may 
expedite TVA's response.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about them in this system 
of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    Information in this system is solicited from the individual to whom 
the record pertains. Information may also be obtained from other 
Federal, State, county or city Government agencies; public records and 
directories; landowners, tenants, and other individuals and business 
entities, including financial institutions, having an interest in or 
knowledge related to land ownership, appraisal, or title history; and 
TVA personnel and contractors including independent appraisers and 
commercial title companies.
TVA-37

SYSTEM NAME:
    U.S. TVA Police Records--TVA.

SYSTEM LOCATION:
    U.S. TVA Police, TVA, 400 West Summit Hill Drive, WT-2D, Knoxville, 
Tennessee 37902-1499. Duplicate copies of certain documents may also be 
located in the field offices of the various U.S. TVA Police Districts.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    A. Individuals who relate in any manner to official U.S. TVA Police 
investigations into incidents or events occurring within the 
jurisdiction of TVA, including but not limited to suspects, victims, 
witnesses, close relatives, medical personnel, and associates who have 
relevant information to an investigation.
    B. Individuals who are the subject of unsolicited information or 
who offer unsolicited information, and law enforcement personnel who 
request assistance and/or make inquiries concerning records.
    C. Individuals including, but not limited to, current or former 
employees; current or former contractor and subcontractor personnel; 
visitors and other individuals that have or are seeking to obtain 
business or other relations with TVA; individuals who have requested 
and/or have been granted access to TVA buildings or property, or 
secured areas within a building or property.
    D. Individuals who are the subject of research studies including, 
but not limited to, crime profiles, scholarly journals, and news media 
references.
    E. Individuals who respond to emergency situations at TVA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information related to case investigation reports on all forms of 
incidents or events, visitor and employee registers, TVA forms 
authorizing access for individuals into TVA buildings or secured areas 
within a building, and historical information on an individual's 
building access or denial of access; U.S. TVA Police Uniform Incident 
Reports (UIRs) on incidents or events; visitor and employee registers, 
TVA forms, or permits authorizing access for individuals into TVA 
buildings, property, or secured areas within buildings or property, and 
historical information on an individual's access or denial of access 
within buildings or property; the U.S. TVA Police confrontational data 
base; emergency personnel information data bases; permit applications 
under the Archaeological Resources Protection Act (ARPA); risk, 
security, emergency preparedness, and fire protection assessments 
conducted by the U.S. TVA Police on facilities, property, or officials; 
research studies, scholarly journal articles, textbooks, training 
materials, and news media references of interest to U.S. TVA Police 
personnel; an index of all detected trends, patterns, profiles and 
methods of operation of known and unknown criminals whose records are 
maintained in the system; an index of the names, address, and contact 
telephone numbers of professional individuals and organizations who are 
in a position to furnish assistance to the U.S. TVA Police; an index of 
public record sources for historical, statistical, geographic, and 
demographic data; and an alphabetical name index of all individuals 
whose records are maintained in the system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee; 5 
U.S.C. 552a; and 28 U.S.C. 534.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the appropriate official agency, whether Federal, State, or 
local, where there is an indication of a violation or potential 
violation of law, whether criminal, civil, or regulatory in nature.
    In litigation where TVA is a party or in which TVA provides legal 
representation for a party by TVA attorneys or otherwise, for use for 
any purpose including the presentation of evidence and disclosure in 
the course of discovery. In all other litigation, information may be 
disclosed to respond to process issued under color of authority of a 
court of competent jurisdiction.
    To provide information to a Federal, State, or local entity in 
connection with the hiring or retention of an employee, the letting of 
a contract, or issuance of a license, grant, or other benefit by the 
requesting agency to the extent that the information is relevant and 
necessary to the requesting agency's decision on that matter, or in 
connection with any other matter properly within the jurisdiction of 
such other agency and related to its responsibilities to prosecute, 
investigate, regulate, and administrate, or other responsibilities.
    To any Federal, State, local or foreign Government agency directly 
engaged in the criminal justice process where access is directly 
related to a law enforcement function of the recipient agency in 
connection with the tracking, identification, and apprehension of 
persons believed to be engaged in criminal activity.
    To an organization or individual in both the public or private 
sector pursuant to an appropriate legal proceeding or if deemed 
necessary, to elicit information or cooperation from the recipient for 
use by TVA in the performance of an authorized activity.
    To an organization or individual in the public or private sector 
where there is reason to believe the recipient is or could become the 
target of a particular criminal activity or conspiracy and to the 
extent the information is relevant to the protection of life or 
property.
    To the news media and general public where there exists a 
legitimate public interest such as obtaining public or media assistance 
in the tracking, identifying, and apprehending of persons believed to 
be engaged in repeated acts of criminal behavior; notifying the public 
and/or media of

[[Page 62813]]

arrests; protecting the public from imminent threat to life or property 
where necessary; and disseminating information to the public and/or 
media to obtain cooperation with research, evaluation, and statistical 
programs.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other decision 
makers in proceedings under the TVA grievance adjustment procedures, 
Equal Employment Opportunity procedures, Merit Systems Protection 
Board, or similar procedures.
    To appropriately respond to congressional inquiries on behalf of 
constituents.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interest, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by TVA or another agency 
or entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored manually in locked file cabinets, either in hard 
copy or on microfilm at the U.S. TVA Police offices in Knoxville, TN. 
The active main files are maintained in hard copy form and some 
inactive records are maintained on microfilm. In addition, some of the 
information is stored in computerized data storage devices at the U.S. 
TVA Police offices in Knoxville, TN. Investigative information which is 
maintained in computerized form may be stored in memory, on disk 
storage, on computer tape, or on computer printed listings.

RETRIEVABILITY:
    On-line computer access to U.S. TVA Police files is achieved by 
using the following search descriptors:
    A. The names of individuals, their birth dates, physical 
descriptions, social security numbers, and other identification 
numbers, such as Uniform Incident Report numbers.
    B. As previously described, summary variables contained on Uniform 
Incident Reports submitted to the U.S. TVA Police.
    C. Key word citations to research studies, scholarly journals, 
textbooks, training materials, and news media references.

SAFEGUARDS:
    Records are maintained in restricted areas and are accessed only by 
U.S. TVA Police employees. Security is provided by a comprehensive 
program of physical, administrative, personnel, and computer system 
safeguards. Access to and use of records is limited to authorized U.S. 
TVA Police personnel and to other authorized officials and employees of 
TVA on a need-to-know basis. Sensitive or classified information in 
electronic form is encrypted prior to transmission to ensure 
confidentiality, security, and to prevent interception and 
interpretation.

RETENTION AND DISPOSAL:
    Records are disposed of in accordance with established TVA records 
retention schedules. U.S. TVA Police will conduct periodic reviews to 
determine if these records are historical and should be placed in 
permanent files after established retention periods and administrative 
needs of the U.S. TVA Police have elapsed. As deemed necessary, certain 
records may be subject to restricted examinations by 44 U.S.C. 2104.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, U.S. TVA Police, TVA, 400 West Summit Hill Drive, WT-2D, 
Knoxville, TN 37902-1499.

NOTIFICATION PROCEDURE:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD ACCESS PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

CONTESTING RECORD PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD SOURCE CATEGORIES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (c)(3); (d); (e)(1); 
(e)(4)(G), (H), and (I); and (f) of 5 U.S.C. 552a (section 3 of the 
Privacy Act of 1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA 
regulations at 18 CFR 1301.24. This system of records is exempt from 
subsections (c)(3); (d); (e)(1); (e)(2); (e)(3); (e)(4)(G), (H), and 
(I); (e)(5); (e)(8); and (g) pursuant to 5 U.S.C. 552(j)(2) and TVA 
regulations at 18 CFR 1301.24.)
TVA-38

SYSTEM NAME:
    Wholesale, Retail, and Emergency Data System--TVA.

SYSTEM LOCATION:
    Customer Resources, Nashville, TN 37229-2409, and Customer Service 
Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    TVA wholesale and retail customers' key personnel and governing 
bodies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, telephone number, emergency numbers, interests, key 
dates, associates, immediate family members, and credentials of TVA's 
wholesale and retail customers and their officers and other personnel.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831ee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To the appropriate agency, whether Federal, State, or local, in 
connection with its oversight review responsibilities or authorized law 
enforcement activities.
    In litigation to which TVA is a party or in which TVA provides 
legal representation for a party by TVA attorneys or otherwise, for use 
for any purpose including the presentation of evidence and disclosure 
in the course of discovery. In all other litigation, to respond to 
process issued under color of authority of a court of competent 
jurisdiction.
    To respond to a referral from a Member of Congress.
    To contact customer personnel during system emergencies.
    To appropriate agencies, entities, and persons when (1) TVA 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) TVA has 
determined

[[Page 62814]]

that as a result of the suspected or confirmed compromise there is a 
risk of harm to economic or property interests, identity theft or 
fraud, or harm to the security or integrity of this system or other 
systems or programs (whether maintained by TVA or another agency or 
entity) that rely upon the compromised information; and (3) the 
disclosure made to such agencies, entities and persons is reasonably 
necessary to assist in connection with TVA's efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on automated data storage devices. Hard 
copies of power distributor managers' key information are given to TVA 
staff working with distributor managers.

RETRIEVABILITY:
    Records are organized by wholesale and retail customer name and 
indexed by individual's name.

SAFEGUARDS:
    Access to and use of these records is limited to persons whose 
official duties require such access. Files are kept in a secured 
database. Access requires a login ID and password.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with established TVA records 
retention schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Customer Service Support, TVA, P.O. Box 292409, Nashville, 
TN 37229-2409.

NOTIFICATION PROCEDURE:
    Individuals seeking to learn if information on them is maintained 
in this system of records should address inquiries to the system 
manager named above. Requests should include the individual's full name 
and employer.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about them in this system 
of records should contact the system manager named above.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information about them 
maintained in this system should direct their request to the system 
manager named above.

RECORD SOURCE CATEGORIES:
    The information for this system is obtained from TVA's wholesale 
and retail customers and their personnel.

E. Wayne Robertson,
Vice President, Information Services.
[FR Doc. E8-24713 Filed 10-20-08; 8:45 am]
BILLING CODE 8120-08-P