[Federal Register Volume 73, Number 199 (Tuesday, October 14, 2008)]
[Notices]
[Pages 60721-60723]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-24343]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public

[[Page 60722]]

comments on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 13, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-08-3, 2 items, 2 temporary items). Limited 
access privilege fishing permits and dealer, buyer, processor or 
receiver permits for persons receiving or processing fish harvested 
under a limited access system or a fishery management plan.
    2. Department of Education, Agency-wide (N1-441-08-16, 4 items, 3 
temporary items). Records related to policy decisions and program 
operational procedures, including background materials, working papers, 
drafts, unpublished guidance, and duplicates of policy documents. 
Proposed for permanent retention are major policy decisions and program 
procedures originated within each Principal Office and Regional Office 
providing the mandates.
    3. Department of Education, Agency-wide (N1-441-08-17, 2 items, 2 
temporary items). Records documenting the ongoing management of 
programs, and routine projects within the Department. Included are such 
records as correspondence and memoranda, internal and external training 
materials, staff meeting records such as agendas and attendance lists, 
background papers, meeting minutes, and project control files showing 
assignments and progress.
    4. Department of Education, Office of General Counsel (N1-441-08-
20, 2 items, 1 temporary item). Legislative working papers such as 
informal comments from OMB and other agencies and internal Department 
drafts and comments on draft legislative materials. Proposed for 
permanent retention are formal legislative documents.
    5. Department of Education, Agency-wide (N1-441-08-21, 4 items, 3 
temporary items). Case files relating to non-landmark litigation cases 
and attorney working files. Proposed for permanent retention are 
litigation case files for landmark cases, including agreed final 
judgments and compromise settlement agreements.
    6. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-08-16, 1 item, 1 temporary item). Master 
file associated with an agency-wide training resource, career 
development, and training history database management system.
    7. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-08-18, 1 item, 1 temporary item). Master 
file associated with an electronic information system used to record, 
track, and manage immigration inquiries, investigative referrals, law 
enforcement requests, and case determinations involving criminal 
activity, public safety, and national security concerns. Records 
relating to an individual's A-File will be transferred to the A-File. 
The A-files are proposed as permanent in a separate schedule.
    8. Department of Housing and Urban Development, Assistant Secretary 
for Housing (N1-207-08-2, 6 items, 4 temporary items). Records of the 
Office of Evaluation, including policy-related records, reference 
files, correspondence, and reports. Proposed for permanent retention 
are major studies and statistical reports.
    9. Department of the Interior, Bureau of Reclamation (N1-115-08-10, 
1 item, 1 temporary item). Master files of the Bureau of Reclamation 
Hydrological and Meteorological (HydroMet) Information System (HMIS). 
The HMIS system is used to collect, distribute, and process 
hydrological and meteorological data for use in operation of 
reclamation water projects.

[[Page 60723]]

    10. Department of the Interior, Bureau of Reclamation (N1-115-08-
11, 3 items, 3 temporary items). Master files and outputs from the 
Central Valley Operations Decision Support System, an electronic 
information system used to manage water and power operations data in 
the Central Valley Project in California and power operations in the 
Mid-Pacific Region.
    11. Department of the Interior, Bureau of Reclamation (N1-115-08-
12, 1 item, 1 temporary item). Master files of the agency's Water 
Management Information System, which provides a portfolio of decision-
making tools used in the acquisition, processing, and long-term storage 
of water data.
    12. Department of the Interior, U.S. Geological Survey (N1-57-05-2, 
26 items, 15 temporary items). Records of the Geography Discipline. 
Included are facilitative records relating to land remote sensing and 
geography science. Proposed for permanent retention are such records as 
significant land remote sensing records, analysis and monitoring 
program records, committee records and related indexes. The proposed 
disposition instructions are limited to paper records for some items 
and to electronic records for other items.
    13. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and 
Explosives (N1-436-07-1, 1 item, 1 temporary item). Master file for a 
correspondence tracking and management system used to assign, prepare 
and track correspondence received and sent by the Office of the 
Director. The proposed disposition instructions are limited to 
electronic records.
    14. Department of Justice, Federal Bureau of Investigation (N1-65-
07-7, 78 items, 70 temporary items). Administrative records relating to 
routine housekeeping activities not covered by the General Records 
Schedules (GRS) or that are required for longer retention periods than 
authorized by the GRS. Records relate to such matters as procurement, 
payrolling, budget and finance, and mail management. Proposed for 
permanent retention are records related to high-level planning, 
organizational structure, and management of the FBI.
    15. Department of Justice, Federal Bureau of Investigation (N1-65-
08-22, 9 items, 9 temporary items). Human resources records, including 
files of the supervisory special agent programs, position management 
files, and special agent insurance programs.
    16. Department of Transportation, Federal Railroad Administration 
(N1-399-07-11, 3 items, 2 temporary items). Program management records 
of the Deputy Administrator, Administrator's executive staff, Associate 
Administrators and other senior agency officials and staff. Proposed 
for permanent retention are the program records of the Administrator.
    17. Department of the Treasury, Internal Revenue Service (N1-58-08-
16, 20 items, 20 temporary items). Records relating to occupational 
safety and environmental matters, including asbestos monitoring, 
environmental testing, accident investigations, and handling of 
hazardous materials.
    18. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-08-11, 2 items, 2 temporary items). 
Master Location Register database used to identify locations and 
descriptive information for records stored by the National Archives. 
Also included are reports, statistics, and operating and technical 
manuals.
    19. National Archives and Records Administration, Office of 
Information Services (N1-64-08-12, 28 items, 28 temporary items). 
Information services and technology records relating to policy, 
planning, system development, infrastructure operations/maintenance, 
security, data and forms management, and OMB information collection.
    20. United States Courts of Appeals (N1-276-08-1, 3 items, 1 
temporary item). This schedule pertains to appellate court case files 
and submissions created after January 2007. Included are electronic 
copies of records relating to predominantly paper case files where the 
paper files serve as the recordkeeping copy. Proposed for permanent 
retention are paper case files and case files maintained in an 
electronic case file system. The proposed disposition instructions are 
limited to the specified media.

    Dated: October 8, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E8-24343 Filed 10-10-08; 8:45 am]
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