[Federal Register Volume 73, Number 191 (Wednesday, October 1, 2008)]
[Notices]
[Pages 57067-57069]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-23025]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2008-OS-0118]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to Add a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on October 
31, 2008 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was

[[Page 57068]]

submitted on September 23, 2008, to the House Committee on Oversight 
and Government Reform, the Senate Committee on Governmental Affairs, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated 
December 12, 2000, 65 FR 239.

    Dated: September 23, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
T-7305

System name:
    Departmental Cash Management System (DCMS) Records.

System location:
    Defense Information Systems Agency, Defense Enterprise Computing 
Center, Ogden, 7879 Wardleigh Road, Hill Air Force Base, Utah 84058-
5997.
    Defense Information Systems Agency, Defense Enterprise Computing 
Center, Mechanicsburg, Bldg 308, Naval Support Activity (NSA), 5450 
Carlisle Pike, Mechanicsburg, PA 17050-2411.
    Defense Finance and Accounting Service, DFAS-Denver, 6760 E. 
Irvington Place, Denver, CO 80279-8000.
    Defense Finance and Accounting Service, DFAS-Limestone, 27 Arkansas 
Road, Limestone, ME 04751-1500.
    Defense Finance and Accounting Service, DFAS-Japan, Building 206 
Unit 5220, APO AP 96328-5220.
    Defense Finance and Accounting Service, DFAS-Columbus, 3990 East 
Broad St, Columbus, OH 43213-1152.
    Defense Finance and Accounting Service, DFAS-Indianapolis, 8899 
East 56th Street, Indianapolis, IN 46249-0100.
    Secretary of the Air Force, SAF/FMBMB-AFO, 201 12th Street Suite 
512B, Arlington, VA 22202-5408.

Categories of individuals covered by the system:
    United States Air Force (USAF), Army, Navy, Marine Corps, active, 
reserve, and guard members, Defense Security Service and National 
Geospatial-Intelligence Agency civilian employees, Department of 
Defense (DoD) civilian employees, paid by appropriated funds and whose 
pay is processed by the Defense Finance and Accounting Service.

Categories of records in the system:
    Name, address, telephone number, Social Security Number (SSN), year 
and appropriation for processing accounting transactions.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental regulations, Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4, 31 U.S.C. 
Sections 3511, 3512, and 3513, and E.O. 9397 (SSN).

Purpose(s):
    This Air Force system will manage and reconcile cash disbursements, 
reimbursements, collections, and receipts department-wide. It will 
reconcile interfund processing for network users, and provide support 
for improved cash management business processes by consolidating and 
generating annual reports of expenditures and receipts.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
DoD compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and paper records in file folders.

Retrievability:
    Individual's name or Social Security Number (SSN).

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who 
are properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and digital signatures are used 
to control access to the system data, and procedures are in place to 
deter and detect browsing and unauthorized access. Physical and 
electronic access are limited to persons responsible for servicing and 
authorized to use the system.

Retention and disposal:
    Records may be temporary in nature and deleted when actions are 
completed, superseded, obsolete, or no longer needed. Other records may 
be cut off at the end of the payroll year, and then destroyed up to 6 
years and 3 months after cutoff. Records are destroyed by degaussing 
the electronic media and recycling hardcopy records. The recycled 
hardcopies are destroyed by shredding, burning, or pulping.

System manager(s) and address:
    Defense Finance and Accounting Service, Denver, System Management 
Directorate, Accounting and Cash Systems, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, telephone number, and provide a reasonable description 
of what they are seeking.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
6760 E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual concerned, DoD Components, and other Federal 
agencies.

[[Page 57069]]

Exemptions claimed for the system:
    None.

[FR Doc. E8-23025 Filed 9-30-08; 8:45 am]
BILLING CODE 5001-06-P