[Federal Register Volume 73, Number 176 (Wednesday, September 10, 2008)]
[Notices]
[Pages 52640-52641]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-20988]


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 Notices
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 This section of the FEDERAL REGISTER contains documents other than rules 
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  Federal Register / Vol. 73, No. 176 / Wednesday, September 10, 2008 / 
Notices  

[[Page 52640]]



AGENCY FOR INTERNATIONAL DEVELOPMENT


Privacy Act of 1974, System of Records

AGENCY: United States Agency for International Development.

ACTION: Notice of new system of records.

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SUMMARY: The United States Agency for International Development (USAID) 
is issuing public notice of its intent to establish a new system of 
records maintained in accordance with the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, entitled ``USAID-028, Personnel Locator Systems.'' 
This action is necessary to meet the requirements of the Privacy Act to 
publish in the Federal Register notice of the existence and character 
of record systems maintained by the agency (5 U.S.C. 522a(e)(4)).

DATES: Public comments must be received on or before October 10, 2008. 
Unless comments are received that would require a revision, this update 
to the system of records will become effective on October 20, 2008.

ADDRESSES: You may submit comments:

Paper Comments

     Fax: (703) 666-1466.
     Mail: Chief Privacy Officer, United States Agency for 
International Development, 1300 Pennsylvania Avenue, NW., Suite 2.12-
003, Washington, DC 20523-2120.

Electronic Comments

     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions on the Web site for submitting comments.
     E-mail: [email protected].

FOR FURTHER INFORMATION CONTACT: For general questions please contact, 
Rhonda Turnbow, Deputy Chief Privacy Officer (202) 712-0106.

SUPPLEMENTARY INFORMATION: The Personnel Locator System is being 
established as an Agency-wide system of record to cover all USAID 
locator systems. USAID Offices, Bureaus, Missions, or Teams, that 
desire to collect, maintain or store personnel data under the scope of 
this system of record will be required to undergo a compliance review 
and register their system with the USAID Privacy Office.
    The system is being established to collect and maintain USAID 
organizational information, emergency contact information and 
professional biographical information. The Personnel Locator System 
will enable USAID to quickly access information required to reach 
individuals in the event of an urgent situation, conduct continuity of 
operations planning exercises, and identify individuals with 
specialized areas of expertise to facilitate professional contacts.

    Dated: August 21, 2008.
W. Philip Gordon, Jr.,
Acting Chief Privacy Officer.
USAID-028

SYSTEM NAME:
    USAID Personnel Locator System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION(S):
    Records are maintained at USAID, 1300 Pennsylvania Avenue, NW., 
Ronald Reagan Building Suite 2.12, Washington, DC 20523.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system contains records of current employees, contractors, 
consultants, and partners.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains USAID organizational information, emergency 
contact information and professional biographical information. 
Categories of records include: full name, title, USAID organizational 
address, building name, room number, bureau, region, mission, country, 
office telephone numbers, office fax numbers, office e-mail address, 
employment mechanism, home address, home phone number, alternate phone 
number, emergency contact name, emergency contact phone number, 
emergency contact alternate number, program areas of expertise, foreign 
language skills, professional affiliations, professional 
certifications, photograph, regional or country-based experience, 
operational experience and educational experience.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    Records in this system will be used:
    (1) To develop and maintain current agency personnel locator and 
professional directory listings,
    (2) To identify and notify individuals employed by USAID when an 
emergency which occurs after hours requires that he/she report or not 
report for duty,
    (3) To maintain and implement emergency plans, including continuity 
of operations and facility evacuation plans,
    (4) To notify, locate and mobilize individuals as necessary during 
emergency or other threatening situations,
    (5) To notify the designated emergency contact in case of a medical 
or other emergency event involving an individual,
    (6) To identify colleagues by areas of expertise to facilitate 
mentoring activities with new Foreign Service Officers, and
    (7) To identify colleagues with specialized knowledge and/or 
expertise to participate in collaborative efforts.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    These records are not disclosed to consumer reporting agencies.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to USAID's Statement of Routine uses, records in this 
system may be disclosed to any Federal Agency, Foreign Government or 
other entity participating in emergency response activities or 
providing assistance to USAID with an evacuation, medical emergency, or 
any other crisis situation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in electronic and paper format.

[[Page 52641]]

RETRIEVABILITY:
    Records are retrievable by name, location or any other identifier 
listed in the categories of records cited above.

SAFEGUARDS:
    Access to paper records will be provided to those individuals who 
require hard copy documents in the performance of their duties. Access 
to electronic records will be restricted to those individuals with a 
need to know.

RETENTION AND DISPOSAL:
    Records will be updated periodically to reflect changes and deleted 
or destroyed when their use is no longer required.

SYSTEM MANAGER AND ADDRESS:
    USAID, Chief Information Officer, 1300 Pennsylvania Ave., NW., RRB 
Suite 2.12, Washington, DC 20253.

NOTIFICATION PROCEDURES:
    Individuals requesting notification of the existence of records on 
them must send the request in writing to the USAID Chief Privacy 
Officer, 1300 Pennsylvania Ave., NW., RRB. Suite 2.12-003, Washington, 
DC 20253. The request must include the requestor's full name, his/her 
current address and a return address for transmitting the information. 
The request shall be signed by either notarized signature or by 
signature under penalty of perjury and reasonably specify the record 
contents being sought.

RECORD ACCESS PROCEDURES:
    Individuals requesting access to a record maintained on them must 
address the request to the USAID Chief Privacy Officer as described in 
``Notification Procedures'' above.

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment of a record maintained on them 
must identify the information to be changed and the corrective action 
sought. Requests must be sent to the USAID Chief Privacy Officer as 
described in ``Notification Procedures'' above.

RECORD SOURCE CATEGORIES:
    Whenever possible, the records contained in this system will be 
provided by and updated by the individual who is the subject of the 
record. Additional sources may include the supervisor of the 
individual, human resources personnel, or other designated agency 
personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. E8-20988 Filed 9-9-08; 8:45 am]
BILLING CODE 6116-01-P