[Federal Register Volume 73, Number 169 (Friday, August 29, 2008)]
[Notices]
[Pages 51011-51013]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-20231]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records

[[Page 51012]]

schedules). Once approved by NARA, records schedules provide mandatory 
instructions on what happens to records when no longer needed for 
current Government business. They authorize the preservation of records 
of continuing value in the National Archives of the United States and 
the destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 29, 2008. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-07-5, 12 items, 9 temporary items). Records of 
the Hydrographic Surveys Division, including digital data working files 
used in preparation of bathymetric grids, wire drag supplements to 
smooth sheets, inputs and outputs for the Hydrographic Survey Index 
System, digital files and system outputs for the Hydrographic Survey 
Metadata Database, and digital files, inputs, and outputs for the 
Hydrographic Survey Tracker. Proposed for permanent retention are 
bathymetric grids, hydrographic descriptive reports and field 
examination reports in digital form, and digital files for the 
Hydrographic Survey Index System. The proposed disposition instructions 
are limited to paper records for some items and to electronic records 
for other items.
    2. Department of Defense, Office of the Secretary of Defense (N1-
330-08-7, 2 items, 1 temporary item). Master file associated with an 
electronic information system used to report sexual assault and 
prevention data. Data includes victim and perpetrator background 
information, actions taken, and final results. Proposed for permanent 
retention are annual reports on sexual assaults.
    3. Department of Defense, Office of the Secretary of Defense (N1-
330-08-8, 1 item, 1 temporary item). Master file associated with an 
electronic information system used to track human research protocol 
data. Data includes researcher and reviewer contact information, and 
protocol descriptions, reviews, approvals, and exemptions.
    4. Department of Education, Office of Management (N1-441-08-4, 2 
items, 2 temporary items). Records relating to civil rights cases 
docketed for hearing and resolution. Included are case files, motions, 
briefs, exhibits, transcripts of hearings, orders, decisions, and 
correspondence.
    5. Department of Homeland Security, National Protection and 
Programs Directorate (N1-563-08-32, 1 item, 1 temporary item). Master 
file for an electronic information system of the Office of Emergency 
Communications, supporting interoperability of communications equipment 
between local, state and Federal first responders.
    6. Department of the Interior, United States Geological Survey (N1-
57-08-2, 41 items, 38 temporary items). Records associated with such 
administrative housekeeping functions as acquisition and supply; 
budgeting, financial management, and accounting; inventions, patents, 
and technology transfer; legal and congressional affairs; and 
information services. Included are information quality records, 
technology transfer agreements and supporting materials, financial 
management planning and project records, performance and accountability 
reports, and investigative case files. Proposed for permanent retention 
are biographical

[[Page 51013]]

records for top-level officials, congressional hearing/briefing files, 
and the record set of budget justification and performance information 
books. The proposed disposition instructions are limited to paper 
records.
    7. Department of Justice, Federal Bureau of Investigation (N1-65-
08-6, 1 item, 1 temporary item). Unsuccessful employment applications 
dated prior to 1921, for which the General Records Schedule does not 
apply.
    8. Department of Justice, Federal Bureau of Investigation (N1-65-
08-10, 6 items, 4 temporary items). Administrative records, background 
material, and working papers of the Strategic Execution Team, which 
analyzes and improves the Bureau's performance of its national security 
mission. Proposed for permanent retention are the briefings, reports, 
minutes, presentations, communications, and recommendations of the 
Steering Committee.
    9. Department of the Navy, United States Marine Corps (N1-NU-07-15, 
3 items, 2 temporary items). Outputs of an electronic information 
system that gathers joint lessons learned. Proposed for permanent 
retention are the master files of the electronic information system. 
The proposed disposition instructions for the master files are limited 
to electronic records.
    10. Environmental Protection Agency, Enforcement and Compliance 
Assurance (N1-412-08-11, 1 item, 1 temporary item). Electronic data 
maintained in the Integrated Data for Enforcement Analysis system, a 
data warehouse for which recordkeeping copies of individual systems are 
maintained and scheduled elsewhere.
    11. National Aeronautics and Space Administration, Agency-wide (N-
255-08-1, 3 items, 3 temporary items). This schedule authorizes the 
agency to apply the existing disposition instructions to records 
regardless of the recordkeeping medium. Included are calibration 
records of equipment used as inspection, measuring, or test equipment, 
reference copies, and metrology compliance documents. Paper 
recordkeeping copies of these records were previously approved for 
disposal.
    12. Nuclear Regulatory Commission, Office of Nuclear Security and 
Incident Response (N1-431-08-1, 4 items, 2 temporary items). Subject 
files containing correspondence and other records that are routine or 
below the Office Director level and that relate to policy and 
procedures for security of nuclear reactors and materials. Proposed for 
permanent retention are subject files containing records at the Office 
Director level, and site-specific case files relating to security of 
nuclear reactors and materials.
    13. Tennessee Valley Authority, Financial Services (N1-142-08-1, 5 
items, 5 temporary items). Records relating to financial planning, 
annual government performance and accounting reports, external audits, 
and Chief Financial Officer committee meetings. Included are such 
records as annual plans, financial reports, audit reports of financial 
statements, and meeting minutes.

    Dated: August 25, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-20231 Filed 8-28-08; 8:45 am]
BILLING CODE 7515-01-P