[Federal Register Volume 73, Number 163 (Thursday, August 21, 2008)]
[Rules and Regulations]
[Pages 49333-49348]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-19339]
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POSTAL SERVICE
39 CFR Part 111
Implementation of New Standards for Intelligent Mail Barcodes
AGENCY: Postal ServiceTM.
ACTION: Final rule.
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SUMMARY: On April 30, 2008, we published in the Federal Register
(Volume 73, Number 84, pages 23393-23403) proposed mailing standards to
require the use of Intelligent Mail[supreg] barcodes on all letters and
flats mailed at automation prices as of May 2010. We described two
options for using Intelligent Mail barcodes as of May 2009: The basic
option and the full-service option. In this final rule, we summarize
comments received in response to our proposed rule and provide our new
mailing standards for the use of Intelligent Mail barcodes.
DATES: Effective Date: May 11, 2009.
FOR FURTHER INFORMATION CONTACT: Bill Chatfield at 202-268-7278 or
Karen Zachok at 202-268-8779.
SUPPLEMENTARY INFORMATION: Current mailing standards require either
POSTNETTM barcodes or Intelligent Mail barcodes on letters
and flats mailed at automation prices and on letters mailed at Standard
Mail[supreg] enhanced carrier route prices. Both barcode formats
contain routing information, but Intelligent Mail barcodes offer
additional options. They can include indicators for added services such
as Address Change Service and Confirm[supreg], and enable tracking of
individual mailpieces through our processing system. This additional
visibility adds value to the mail and enables us to monitor service.
In response to many mailer requests, we will continue to allow
POSTNET barcodes on automation letters and flats until May 2011.
However, effective May 2009, we will require all automation flats to
bear barcodes that include delivery point routing codes, as currently
required for automation letters.
In May 2009, we will offer two options for using Intelligent Mail
barcodes. Under the basic option, mailers will use the Intelligent Mail
barcode on their letter and flat mailpieces. The basic Intelligent Mail
barcode contains routing information for the delivery address but does
not need to uniquely identify the mailpiece. Under the full-service
option mailers must: Use unique Intelligent Mail barcodes on
mailpieces; use Intelligent Mail tray barcodes and Intelligent Mail
container barcodes; and electronically submit postage statements and
mailing documentation.
We will offer customers who qualify for the full-service
Intelligent Mail option the following benefits in May 2009:
Start-the-clock information at no additional charge to
notify mailers when USPS [supreg] takes possession of mailings, and
Address correction information at no charge for qualified
letters and flats that do not have the most current address or that are
undeliverable for other reasons, when those pieces are endorsed as
specified for OneCode ACS TM.
[[Page 49334]]
In May 2009, all First-Class Mail[supreg], Periodicals, Standard
Mail, or Bound Printed Matter (BPM) letters and flats requiring a
barcode will be eligible for the full-service option if the pieces bear
Intelligent Mail barcodes and meet all other full-service option
requirements.
Overview of Comments
We are encouraged by the mailing industry's support of our
Intelligent Mail vision. In response to our proposed rule, we received
68 submissions from mail preparers, vendors, and mailers with wide
ranges of annual mail volumes. Many commenters shared our enthusiasm
for the Intelligent Mail initiative and appreciated our revised
timeline for full-service option implementation as well as our
extension of POSTNET barcode eligibility. Nevertheless, many commenters
expressed concern about the new implementation timeline and about
specific aspects of the program. In the sections below, we summarize
comments and provide our responses.
Timing for Full-Service Implementation
Readiness
Many commenters questioned the readiness of mailers, software and
hardware vendors, and the Postal Service to support full-service use of
Intelligent Mail barcodes by May 2009. Despite the extended time for
implementation of full-service Intelligent Mail, several commenters
suggested that May 2009 was still too aggressive and asked the Postal
Service to reconsider. Several commenters requested that we phase-in
implementation and continue to allow POSTNET barcodes on automation
letters and flats until 2011 or later. In contrast, one mailer
association suggested that we do not allow POSTNET barcodes on
automation letters and flats after May 2009.
The Postal Service is aware of the technological challenges that
the mailing industry faces. Postal systems will support full-service
use of Intelligent Mail in May 2009. We will continue to work closely
with the mailing industry to ensure a successful implementation. We
recognize that mailers need time to incorporate vendor-supported
solutions and must establish budgetary priorities. Therefore,
Intelligent Mail barcodes will not be required for automation prices in
May 2009. We will continue to allow POSTNET barcodes on automation
letters and flats until May 2011. The USPS will offer the benefits to
those mailers who are ready for full-service in May 2009.
Final Requirements
A primary concern about May 2009 implementation is the need for
final technical requirements. These requirements allow vendors to
supply new software and hardware that will enable mailers to print
high-quality barcodes and provide electronic documentation via
Mail.dat[supreg] or Mail.XML (replacing Wizard Web Services). Many
commenters stated that vendors may need six to twelve months to
develop, test, and finalize their products, followed by additional
testing and implementation time for mailers. This final rule contains
the final mailing standards for basic and full-service use of
Intelligent Mail barcodes. A Guide to Intelligent Mail Letters and
Flats (the Guide), available on the USPS Web site at ribbs.usps.gov,
provides direction on how to implement the technical requirements.
PostalOne! Capacity
Mailers expressed concern about the ability of PostalOne! to handle
the larger, more complex files needed to document full-service
mailings, and several commenters asked that PostalOne! operate around
the clock, 7 days a week. PostalOne! is upgrading both hardware and
software to be able to support the increased size and complexity of
full-service mailing files. Currently, PostalOne! is a full production
system that is available 24 hours a day, 7 days a week, except for its
maintenance window. The standard scheduled maintenance window is on
Sundays from 4 a.m. to 8 a.m. Central Time.
Pricing and Benefits
Requests for Advanced Notice of Prices
Many commenters asked us to provide information, before next year's
price adjustment announcement, about the pricing structure for
mailpieces with Intelligent Mail barcodes that qualify for full-service
prices and those eligible for basic prices. Most of these commenters
stated that this information is needed to evaluate the financial costs
and benefits of implementing the full-service option by May 2009. Two
mailers suggested that the Postal Service work with the Postal
Regulatory Commission to announce the Intelligent Mail barcode price
structure before the annual Mailing Services price adjustment
announcement.
Some commenters stated that prices for pieces mailed under the
full-service option should be lower than current automation prices.
Some commenters further stated that the full-service prices should
recognize the significant costs to the industry to participate in the
full-service option. There were also a few requests for complete
pricing structures, including all automation and nonautomation prices.
One mailer association suggested that new mailing requirements to
avoid price increases could constitute an effective price increase.
Another commenter, declaring no need for the full-service option for
themselves, opposed a dual price structure. One vendor suggested that
pricing for full-service flats should be discounted more than for
letters.
There were several inquiries about whether we would establish two
or three automation price tiers. One mailer asked for a pricing roadmap
for related services.
Response Concerning Prices
The benefits of Intelligent Mail reside in the enhanced value of
the information-enriched mailstream, rather than in any prices that may
accompany the Intelligent Mail barcode's introduction. While we
understand that a number of factors affect how rapidly our customers
adopt this new technology, we want to ensure that mailers focus on the
groundbreaking nature of the Intelligent Mail barcode itself.
Responses to our Federal Register proposed rule revealed that there
are wide variations in preparedness. Given the variation in mailers'
readiness, and the current state of the economy, we want customers to
adopt the new technology at their own pace. We do not want the
implementation of any price to be interpreted as a mandate to adopt the
full-service option in May 2009.
As we noted in our proposed rule, the Postal Service typically does
not comment on specific prices in advance of a general price change
announcement. As part of our price adjustment announcement in 2009, we
will recommend to the Board of Governors that there be two automation
pricing tiers, with lower automation prices in the Fall of 2009 for
letters and flats that require a barcode and that are eligible for the
full-service use of Intelligent Mail. We also will announce prices for
related services as part of the annual price adjustment announcement.
We believe that the benefits of the information-enriched mailstream
will be evident to most mailers and that they will determine that those
benefits (those included in the full-service option as well as the
internal uses of the data generated for the mailer through use of the
Intelligent Mail barcode) will be worth their investments. The Postal
Service will be ready to implement both full-service and basic options
of
[[Page 49335]]
Intelligent Mail in May 2009 and will work with mailers to promote and
assist adoption. The Postal Service will provide start-the-clock and
address correction information to full-service participants in May
2009.
Concerns About Other Benefits
Many commenters asked for more details regarding the value or
benefits of using the full-service option for mailers and mail
providers. There were requests for the USPS to summarize the costs and
benefits of full-service option implementation for the USPS and for
customers. There also were requests for an explanation of how the
industry will recover costs; with one commenter stating that
implementation of the full-service option provides no value to mail
service providers. One mailer association stated that a mature data
feedback system for providing beneficial data should be developed and
in place by the time customers need to be ready for implementation. One
commenter suggested that full tracking information be the primary
benefit for full-service mailings, instead of establishing a lower
price.
Response Concerning Benefits
Intelligent Mail offers significant benefits. The USPS will provide
automated address correction notices for letters and flats and start-
the-clock information for mailings prepared under the full-service
option. Mailers will receive actionable address correction information
so that the right mailpiece is delivered to the right recipient at the
right time. This improves mail quality and the return on investment of
mailings. Start-the-clock information will enable visibility for when a
mailing is inducted in the mailstream, allowing participants to bring
accountability to the supply chain. Full-service option mail requires
unique identification of mailpieces and containers and the provisioning
of electronic documentation. These features can be used by mailers to
automate and improve document management processes, quality control,
and hand-off to third party suppliers. Mailers will no longer need to
print and provide hard copy qualification reports and paper postage
statements. This not only reduces paper usage, but eliminates the
associated costs for handling, storing, managing, and disposing of
paper-based documentation, promoting a more sustainable approach. See
subsequent sections on ``Address Correction Notices'' and
``Visibility'' for explanations of these benefits.
A Guide to Intelligent Mail for Letters and Flats
Many commenters expressed concern about the recently published A
Guide to Intelligent Mail for Letters and Flats, and stated that a
longer period should be allowed for comments about that document. We
have welcomed input and have continued to work with mailers to enhance
the Guide and improve its usefulness. Several commenters asked that
electronic documentation requirements be separated from Intelligent
Mail implementation. As a reminder, electronic documentation is an
integral part of the full-service option and remains an eligibility
requirement. There is concern from customers that specifications in the
Guide will continue to change. The Guide has been updated to
accommodate feedback received from mailers and provide greater clarity
for electronic documentation solutions. We are publishing the Guide on
ribbs.usps.gov, concurrent with this final rule.
Comments about the Guide included inquiries about the timing of
Mail.dat and Web Services updates to resolve such issues as nesting of
mailpieces. Other inquiries include the identification of mail owners,
customer registration IDs (CRIDs), accounting for pieces in combined
and copalletized mailings, accounting for mailpiece spoilage,
designation of ``by/for'' entities, and designation of authorized third
parties (or ``cast of characters'') for data dissemination.
The Guide has been updated to reflect changes to support the full-
service option. The Guide specifies the versions of Mail.dat and
Mail.XML that will support Intelligent Mail. The Guide clarifies that
the CRID is a 10-digit number field. There are no current plans to
change the CRID to a 12-digit field. The Guide has also been updated to
identify the spoilage, shortage, and data distribution solutions in
collaboration with the mailing industry. More specific information on
these and other items raised by commenters are in the Guide.
Mailer ID Concerns
Many commenters appreciated our clarification regarding the
optional use of a mail owner's or mail preparer's Mailer ID in the
Intelligent Mail barcode.
Application Process
There were many requests to streamline the application process,
with a few requests to establish an online process. One service
provider asked if mail preparers would be able to directly obtain
Mailer IDs for mail owners. In response to these requests, we have
simplified the application form. Mail preparers may obtain Mailer IDs
for mail owners via a redesigned application form, available online at
ribbs.usps.gov.
Mail owners and mail preparers requested that the USPS consolidate
the application process so that one Mailer ID could be used for OneCode
ACS, OneCode Confirm, and general use of Intelligent Mail barcodes. One
Mailer ID will be sufficient to access Confirm service, OneCode ACS,
and the full-service option, except for specific uses of OneCode ACS.
When a mailer uses the same ACSTM endorsement on all
mailpieces, the same Mailer ID can be used. If a mailer uses different
endorsements, such as ``Address Service Requested'' for some mailpieces
and ``Change Service Requested'' for other mailpieces, a separate
Mailer ID may be needed for each endorsement. Several commenters asked
for a solution that would allow one Mailer ID to be used for multiple
endorsements. The Guide explains the limited circumstances when mailers
will need to use a different Mailer ID to support multiple
endorsements.
Some commenters asked the USPS to remove questions from the
application that asked for information they considered to be
proprietary in nature. We redesigned the Mailer ID application to
remove these sections.
6-digit Mailer IDs for MLOCRs and ``Jackpotting''
Many mailers asked us to assign 6-digit Mailer IDs to individual
multi-line optical character reader (MLOCR) machines. An MLOCR mailer
may be given more than one 6-digit or 9-digit Mailer ID for use in the
production environment for mailings prepared under full-service
requirements if the MLOCR mail preparer's volume is such that they
could not maintain unique identification of the mailpieces in a 45-day
period using a single Mailer ID.
A concern was raised about whether an MLOCR mailer would be
required to profile each customer's mail volume separately when
``jackpotting'' several small customer volumes together within a single
mailing. We will allow MLOCR mailers to jackpot the mail from customers
who provide less daily volume than 1% of the total average daily volume
processed at that facility or 3,000 pieces (whichever is less). Mail
preparers may not jackpot pieces with postage paid by permit imprint or
any nonprofit pieces included in a combined mailing. Mail preparers may
not subdivide one day's mailing into smaller segments to increase the
number
[[Page 49336]]
of opportunities to jackpot the mail. A concern was expressed about the
ability to jackpot reject mailpieces if the mail owner had to be
identified either in the barcode or in the mailing documentation.
Reject mailpieces will not have to be separately profiled.
Mail Owner Identification
Two mail service providers objected to the proposed requirement
that the mail owner's request to use the owner's Mailer ID be honored,
stating that this could not be done while maintaining mailpiece
uniqueness. A few service providers and two industry associations
requested that we remove the requirement for identification of the mail
owner in the electronic documentation. Except for mailpieces with
unreadable barcodes that may need to have a replacement barcode applied
by a mail preparer, we are reiterating the requirement that mail
preparers honor mail owners' requests to use their Mailer IDs in the
Intelligent Mail barcode. We also retain the requirement to identify
the mail owner via electronic documentation.
Mailpiece Uniqueness
Several commenters reiterated the previous suggestion that
mailpiece ``uniqueness'' (unique numbering of mailpieces) be achieved
by linking the delivery routing code with the serial number ID. As of
May 2009, when mailpiece uniqueness is required for full-service, the
serial number ID in combination with the Mailer ID and Service Type ID
(by class of mail) will be required for mailpiece uniqueness. When
mailers separate pieces of identical weight permit imprint mail by
price category, or when the correct postage is affixed to each piece in
full-service mailings of less than 10,000 pieces, mailpieces may have
the same serial number on all pieces.
Many commenters expressed doubt about their ability to maintain
uniqueness for 45 days. Several commenters questioned why the USPS
needed to ensure uniqueness at all. To provide maximum solutions for
information needed now and for future development, piece uniqueness is
required, and that uniqueness lies in the Service Type ID (by class of
mail), Mailer ID, and unique serial number. The USPS assigns 6-digit
and 9-digit Mailer IDs to mailers to accommodate the ability to
uniquely identify mailpieces, taking into account their mail volumes. A
9-digit Mailer ID allows up to 1 million pieces with unique serial
numbers for a period of 45 days. A 6-digit Mailer ID allows up to 1
billion pieces with unique serial numbers, which should enable mailers
to maintain mailpiece uniqueness for 45 days.
Intelligent Mail Barcodes for Mailpieces
Height
Several mailers asked for a reduction in height of the Intelligent
Mail barcode and for a reduction in the required space between address
elements and the barcode, and one mailer asked if the technical
specifications for the Intelligent Mail barcode have been finalized. We
understand the barcode printing concerns and the necessity of
maintaining an address area that facilitates use of a 1-inch-high
label. The USPS Engineering and Intelligent Mail Planning and Standards
departments have worked extensively with mailer groups over the past 18
months to resolve barcode specification issues. Ink jet printer
manufacturers also provided recommendations and testing.
As a result, the Postal Service revised the barcode specification
to reduce the barcode minimum height to 0.125 inch (from 0.134 inch)
and the minimum vertical text-to-barcode spacing to 0.028 inch (from
0.040 inch). This results in an overall line height that is actually
less than the POSTNET\TM\ barcode requirements. In addition, the void
spacing maximum (the empty space between print dots that make up a bar)
has been doubled from 0.005 inch to 0.010 inch and MERLIN[supreg]
barcode thresholds have been altered to be lower than the minimum
heights of the barcode with slightly lower text-to-barcode spacing to
allow for printing variations. These specifications are final.
Barcode theory and USPS testing indicate that any further
reductions in barcode height will erode the readability of the barcode.
This issue is due to the physical limitations of creating four
different elements within the barcode's height. In addition, ink jet
printer manufacturers are concerned that further reductions in barcode
height would exceed the tolerance their equipment can meet. As an
alternative to further barcode dimension changes, the Postal Service
has reduced the address block text sizes for barcoded mail. These new
dimensions allow a minimum text height of 0.065 inch (0.080 inch was
initially proposed). These changes represent significant steps in
facilitating address block and barcode printing. Ink jet printer
manufacturer feedback to these latest changes has been unequivocally
positive.
Business Reply Mail (BRM) Barcode Placement
One commenter stated that the placement of Intelligent Mail
barcodes on Business Reply Mail[supreg] (BRM) in the barcode clear zone
does not allow adequate printing tolerance, particularly for taller
barcodes. A delivery point barcode must be positioned vertically
between 0.1875 inch and 0.4375 inch from the bottom edge of the piece.
The maximum 0.165-inch-high Intelligent Mail barcode will fit within
the 0.250-inch area with room remaining for print tolerance. The
Intelligent Mail barcode specification provides ample tolerance for
printers to comply with the clear zone dimensions.
Redirection Visibility
There was one request that the USPS upgrade our Postal Automated
Redirection System (PARS) to spray a new Intelligent Mail barcode on
forwarded pieces so that the data in the original barcode are retained.
The USPS decided not to make a modification to PARS.
Miscellaneous Barcode Issues
One commenter asked about the future of the PLANET Code barcode. We
will retain the PLANET Code barcode for Confirm service as long as we
continue to allow the POSTNET barcode for automation price eligibility.
Several commenters asked if Intelligent Mail barcodes would be required
on nonautomation pieces, and one commenter recommended that the
Intelligent Mail barcode be optional on machinable pieces. We will not
require barcodes on nonautomation mailpieces, but would allow correct
barcodes at the mailer's option. One commenter asked if both alpha and
numeric indicators could be used in the Intelligent Mail barcode.
Current specifications for the Intelligent Mail barcode use numeric
indicators; we have no plans to include alpha indicators in the
barcode.
One commenter suggested that the USPS test readability of the
Intelligent Mail barcode on Periodicals publications. Since 2006, the
USPS has worked with mailers to test a variety of letters and flats to
achieve the most flexible barcode specifications. The barcode
specifications are now standardized and all mailers will be provided
support as needed for implementation.
One commenter requested specific standards for applying Intelligent
Mail barcodes on postcards. Current standards allow Intelligent Mail
barcodes on postcards that have enough space in the address block to
include the barcode.
[[Page 49337]]
Container Placards and Barcodes
Two commenters reacted favorably to the elimination of the proposed
requirement for a green strip or border on the container placard
(previously referred to as a ``container label''). One mailer expressed
appreciation for the added option of using a smaller placard when
affixed to the outside of the shrinkwrap. Several commenters urged the
USPS to improve our container barcode scanning percentage.
Number of Placards
There were several requests that we retain the current two-placard
requirement for pallets due to increased costs of applying a third
placard. As of May 2009, under the full-service option, we will require
two affixed placards on adjacent sides on the outside of shrinkwrapped
pallets. Mailers who load pallets on trucks must position the pallets
so that one pallet placard faces the rear of the truck.
Layers of Shrinkwrap
There were several objections to the restriction of no more than
two layers of shrinkwrap covering pallet placards, noting compliance
problems due to the automation of their wrapping procedures. We
reiterate the importance of having all pallet placards placed so that
they are readable and the barcodes may be scanned. We cannot generate
or provide scans for placards that are obscured by shrinkwrap. In May
2009, for full-service mailings, we require that all pallet placards
with Intelligent Mail container barcodes be affixed on the outside of
shrinkwrap.
Placard Specifications
Two commenters objected to changing the minimum height of pallet
placards. Mailers may choose to use smaller self-adhesive pallet
placards with a minimum size of 4 inches by 7 inches for placards not
containing ``mailer-area'' information, that are affixed to the outside
of shrinkwrap. We also are retaining the current minimum height of 8
inches for pallet placards with a defined ``mailer area.'' The top 4.25
inches of the placard will remain reserved for USPS use only. Mailers
who use the 8 x 11 inch size must limit the mailer area to the
remaining lower portion of the placard, which reduces the size of that
area. Several commenters suggested that the Intelligent Mail container
barcode include the destination. The Intelligent Mail container barcode
has been designed to uniquely identify a unit load of mail and capture
specific tracking data. The unique ID in the barcode is designed to
link the physical unit load with its detailed attributes contained
within an electronic file. The barcode is not designed for routing
purposes.
A mailer association asked if leading dashes or zeros could be used
in the container barcode. The current Intelligent Mail container
barcode specification supports the use of either leading dashes or
zeros.
One mailer asked if a basic-option mailer could use the Intelligent
Mail container placard, even though not required. We welcome these
mailers' use of Intelligent Mail container placards, and hope that
those who do so will participate in the full-service option at their
earliest opportunity.
One vendor asked how the USPS would use container scan data. We
will furnish induction container scan data, when available, for full-
service mailings to the mailers as part of the start-the-clock
feedback. We also will use these data to validate drop-shipments for
full-service mailings.
Tray Labels and Barcodes
Some commenters expressed concern about the changing 10/24 barcode
format for Intelligent Mail tray labels, and many commenters asked when
the new 24-digit barcode format could be used. The final specifications
for the 10/24 transitional Intelligent Mail tray label and the 24-digit
Intelligent Mail tray label are available on ribbs.usps.gov. Mailers
will be able to use the 24-digit barcoded label on, but not before,
April 6, 2009. The need for accurate 24-digit barcodes on labels
generated through vendor software is imperative to the success of full-
service implementation. Therefore, we are requesting that all vendor
software that generates the 24-digit barcoded labels go through a
certification process to ensure readiness. The certification process is
posted on our Intelligent Mail Web site at ribbs.usps.gov. One mailer
requested that tray label specifications be finalized within 60 days.
Specifications for the 24-digit Intelligent Mail tray label are
provided in the Mailing Standards of the United States Postal Service,
Domestic Mail Manual (DMM[supreg]) section of this final rule.
Several commenters urged the Postal Service to ensure adequate
supplies of plastic sacks and label holders and to improve the quality
of existing label holders. The Postal Service uses 2-inch label holders
on letter and flats trays, and supplies label holders to mailers upon
request. We have an adequate supply of plastic sacks and sack label
holders, and we welcome specific suggestions for improving the quality
of existing label holders.
One mailer asked if both alpha and numeric indicators could be used
in the Intelligent Mail tray barcode. We developed the Intelligent Mail
tray barcode to include only numeric indicators and are not planning to
allow alpha indicators.
Address Correction Notices
Provision of Data
Many commenters sought clarification about how USPS will provide
address correction notices, and inquired about the ability to
distribute these notices to authorized third parties. Two commenters
requested that free address correction information be provided to all
users of Intelligent Mail barcodes. Several commenters requested that
notices be provided in a downloadable file format.
We will provide automated address correction notices for correctly
formatted full-service mailpieces that meet OneCode ACS requirements.
The information will be provided in one of two ways. Authorized
entities may obtain downloadable files via the Internet or an
electronic exchange method.
Provision of Notices at No Additional Charge
Mailers will qualify for automated address correction notices at no
additional charge for mailpieces verified as eligible for Intelligent
Mail full-service, when mailers use the provided information to update
their address records. Mailers who do not update an address record
after notification may incur charges for subsequent notices for that
address.
One mailer suggested that free address correction notices be
provided for carrier route flats when they have Intelligent Mail
barcodes and are part of a full-service mailing. We will consider
including carrier route flats as eligible for full-service benefits in
the future.
Move Update
A few commenters questioned whether participation in the full-
service option would meet the Move Update requirement. Full-service
mailings would meet Move Update requirements as long as address
correction information previously obtained has been used to update
addresses within 95 days (effective November 23, 2008) of the date of
mailing. It is important that mailers use the information provided in
address correction notices to update addresses used in future mailings.
A premailing method, such as NCOALINK[supreg], is necessary
for Move Update compliance when mailers use
[[Page 49338]]
newly purchased lists or lists that have not used an approved Move
Update process within the previous 95 days. As a reminder, mailpieces
with alternative addressing formats (simplified, occupant, and
exceptional addresses) are not subject to the Move Update standard and
may not use ancillary service endorsements. Alternative addresses
include pieces with addresses such as ``Postal Customer,'' ``Occupant''
with a delivery address, or an addressee's name accompanied by ``Or
Current Resident'' with a delivery address. Pieces with alternative
addressing formats must not use ACS.
We received additional questions about whether mailers could switch
OneCode ACS on and off for different mailings. Mailers may use OneCode
ACS on selected mailings or on selected pieces within a mailing, but
should be aware that we will monitor address quality to ensure
compliance with Move Update standards. Commenters also questioned
whether free notices would be provided for mailpieces that failed to
maintain uniqueness. Mailpieces that are ostensibly presented as part
of full-service mailings, but which do not maintain the required
uniqueness or fail to qualify for full-service for any reason will not
be eligible to receive automated address correction notices at no
additional charge.
A mailer association asked about the obligation of a third party
when address lists are rented. The mailer is responsible for ensuring
compliance with Move Update requirements. Mail providers may request
that mail owners complete PS Form 6014, Certification of Move Update
Compliance.
Printed Endorsements
Several commenters questioned the need for printed ancillary
service endorsements on pieces requesting OneCode ACS. First-Class Mail
letters and Periodicals mailpieces with OneCode ACS do not need printed
endorsements since all undeliverable-as-addressed First-Class Mail
letters and Periodicals mailpieces are sent to either the Postal
Automated Redirection System (PARS) or Centralized Forwarding System
(CFS) units for processing where the Intelligent Mail barcode is read
to detect the mailer's request for address correction services. First-
Class Mail flats, without a printed endorsement, that can be forwarded
are also sent to CFS units for processing and generation of OneCode ACS
notices based on the Intelligent Mail barcode. First-Class Mail flats
that are undeliverable for any other reason are not sent to CFS units
for processing and do not generate the OneCode ACS address correction
notice unless they have a printed endorsement indicating the mailer's
request for address correction services. All undeliverable-as-addressed
Bound Printed Matter (BPM) and Standard Mail pieces received at the
delivery unit are disposed of if they do not bear printed endorsements
to alert delivery employees to the mailer's request for address
correction services.
We also received questions about additional charges for services
implied by endorsements, including whether the USPS would charge for
hard copy notices provided for full-service option pieces. When
Periodicals, Standard Mail, and BPM pieces have endorsements requesting
an undeliverable mailpieces' forwarding or return, additional charges
apply for these services. Also, when hard copy notices are provided at
the mailer's request associated with the forwarding of a mailpiece,
current prices apply. However, as today, mailers will not be required
to pay the manual notice fee for a hard copy notice for pieces properly
prepared for OneCode ACS when the endorsement is Electronic Service
Requested.
Miscellaneous
One commenter suggested that providing free notices devalued use of
NCOALINK. A premailing method, such as NCOALINK,
may be necessary for compliance with Move Update requirements when
mailers use newly purchased lists or lists of addressees to which they
have not mailed within the previous 95 days. We urge customers to use
NCOALINK before mailing to increase the percentage of
deliverable, timely mail. We consider the provision of address
correction notices, which includes information not available in
NCOALINK when files are processed, as a supplement to
NCOALINK and other mailer efforts to update and cleanse
their address lists.
Several commenters asked if mailpieces for which the USPS database
could not supply 11-digit routing codes would be eligible for
automation prices. One commenter suggested that the USPS improve its
address database to lower the percentage of uncodeable addresses. As of
May 2009, barcodes with 11-digit routing codes will be required for
automation flats. Currently, 11-digit routing codes are required in
barcodes on automation letters. The USPS makes a continuous effort to
identify and resolve any missing information in its address database.
However, not all addresses maintained by the mailing industry represent
valid delivery points served by the USPS. When a mailer has addressed a
piece to an address that is not a USPS delivery point, or when the
address cannot be matched to the USPS address data, an 11-digit routing
code cannot be provided. The USPS provides many different products,
programs, and services to assist mailers in resolving addresses that
cannot be matched to the USPS database. As a reminder, current DMM
standards accommodate situations when mailpieces are addressed for
delivery to an address with a unique 5-digit ZIP CodeTM or
unique ZIP+4[supreg] code.
A mailer association asked when the USPS would retire traditional
ACS, and another commenter asked if notices would be ``free forever.''
We have no plans to retire traditional ACS. When mailers participate in
the full-service option, automated address correction notices will be
provided for qualifying mailpieces. We will monitor the effectiveness
of this service on reducing the volume of undeliverable-as-addressed
mail and the results will influence future pricing decisions.
Visibility
Many commenters asked for clarification about information that will
be provided as ``start-the-clock'' information--verification of USPS
possession of the mailing or container scans. There were many requests
to specify the method for providing the information, with observations
that online reports would be inadequate. Several commenters requested
that container scans be provided in a downloadable file format, with
the ability to provide information to mail owners, mail preparers, and
authorized third parties. Two commenters suggested that tray and
container scans be provided at no charge to full-service option
participants. We will provide information about when the mail is
inducted into the mailstream. All available induction scan data will be
provided. Information will be provided online via an online method or
an electronic data exchange capability.
Two commenters stated the need for the USPS to provide detailed
diagnostic information based on data obtained when pieces are
processed. The USPS will provide address correction information and
start-the-clock information as part of the full-service option. The
USPS will consider offering additional mail quality diagnostics in the
future.
Confirm
Several commenters requested that the USPS maintain Confirm service
in its current state, allowing all mailers
[[Page 49339]]
who use either Intelligent Mail barcodes or PLANET Code barcodes to
access mailpiece tracking information. Several commenters requested an
expanded ability to distribute scan data to third parties. One mailer
requested that the USPS expand pricing options to accommodate fewer
scans for a subscription price lower than the current Silver price
level.
We agree that Confirm provides information that improves the value
of mail for customers; this is consistent with the Intelligent Mail
vision. Any changes in the pricing or availability of Confirm would be
pursued separately. This notice reiterates the availability of OneCode
Confirm through the use of a Service Type ID in the Intelligent Mail
barcode, and does not change the existing ability of authorized third
parties to receive Confirm data. Expanded data distribution
capabilities are discussed in the Guide.
One commenter asked if OneCode Confirm will supply forwarding
scans. The USPS does not plan to offer this at this time.
Data Security
Commenters requested information regarding USPS plans to provide
security for data transmitted by mailers and data captured under the
full-service option use of Intelligent Mail. The Intelligent Mail
implementation will be in compliance with its comprehensive security
standards as published in the USPS Handbook, AS-805, Information
Security. The AS-805 handbook and its related documents are based upon
industry and government standards and best practices.
Customer/Supplier Agreements
Containerization Standards
Commenters noted that our proposal lacked standards for
containerization of First-Class Mail letters and flats. Several
commenters requested that we finalize containerization standards and
publish them as part of the final rule, rather than possibly publishing
them as a separate notice. We continue to work with the mailing
industry on containerization of large, origin entered mailings through
customer/supplier agreements.
Variations by Site
Some commenters expressed concern about local agreements varying by
site, and three commenters requested a defined resolution process. One
commenter suggested that containerization requirements should translate
into price discounts. Customer/supplier agreements are the result of
cooperation between mailers and USPS plant managers to establish
appropriate separation of mailing containers related to critical mail
acceptance times. Customer/supplier agreements will be used for origin-
entered mailings verified at a mailer's facility, for mail presented at
the BMEU requesting later entry times, and for time-sensitive
dropshipped Periodicals mailings requesting later entry times. The
nature of customer/supplier agreements is one of a mutually beneficial
agreement. The process for establishing customer/supplier agreements is
outlined in the Guide and these will be established as needed for
eligible customers.
Special Postage Payment Agreements
Several commenters asked if optional procedure agreements or other
special postage payment agreements would be replaced with customer/
supplier agreements. Special postage payment agreements will remain as
they are currently, with customer/supplier agreements supplementing
special postage payment agreements rather than replacing them.
Miscellaneous
One mailer requested that the USPS allow First-Class Mail mailers
to retain scheduled pickups. There are no plans to discontinue current
local transportation schedules. One mailer asked that the USPS not
require multiple mailings to be combined. This is not required now and
the Postal Service has no plans to require it in the future. A vendor
association stated that more information on transportation routes and
handling of First-Class Mail is needed. There are no planned changes in
current transportation requirements.
Reply Mail
Most commenters appreciated the longer time provided in our
proposal to use POSTNET barcodes on reply mail, but some asked us to
rethink whether we needed Intelligent Mail barcodes on all reply mail.
One mailer asked that we not require Mailer IDs in Intelligent Mail
barcodes on Business Reply Mail (BRM).
BRM or Courtesy Reply Mail\TM\ (CRM) pieces will not be required to
have Intelligent Mail barcodes until May, 2011. However, letters
claiming Qualified Business Reply Mail (QBRM) prices and Permit Reply
Mail (PRM) pieces will be required to use Intelligent Mail barcodes,
including Mailer IDs, as of May 2010. We will continue to allow, until
May 2011, either POSTNET or Intelligent Mail barcodes on other reply
mail that is enclosed within automation mailpieces.
Two commenters asked for a 5 percent rebate on postage for Courtesy
Reply Mail bearing Intelligent Mail barcodes and enclosed in full-
service mailings. Courtesy Reply Mail pieces are entered into the mail
system as single-piece items and are fully processed by the USPS;
therefore we do not plan to offer a rebate on postage for Courtesy
Reply Mail pieces.
Verification of Full-Service Mailings
Mixed Mailings
Many commenters asked if, under the full-service option, the USPS
would allow mailpieces with POSTNET barcodes and basic option
Intelligent Mail barcodes to be commingled with full-service pieces. We
will allow full-service and basic option mailpieces with Intelligent
Mail barcodes as well as pieces with POSTNET barcodes to be combined in
a single mailing, including copalletized mailings, when appropriate
documentation is provided. As a reminder, when there are full-service
pieces in a mailing, mailers must use Intelligent Mail tray labels and
Intelligent Mail container placards (if the mail is containerized) and
provide the USPS with electronic mailing documentation which includes
piece level documentation for all mailpieces in those mailings. The
Guide provides detailed information concerning documentation for mixed
and copalletized mailings that include pieces with different types of
barcodes.
Verification Procedures
Several commenters asked about continuation of current verification
procedures, as well as proposed tolerances and penalties for failure to
maintain mailpiece uniqueness or other errors. Current verification
procedures, including use of MERLIN and established levels of error
tolerances, will apply to basic and full-service mailings. Failure to
meet qualifications for the full-service option, such as not
maintaining mailpiece uniqueness, would result in a mailing being
ineligible for full-service benefits; however, it may still be eligible
for automation prices. A mailer association asked if hard copy
documentation will be required for full-service mailings. Full-service
mailings require the submission of electronic documentation; use of
hard copy documentation for full-service mailings is not an option.
[[Page 49340]]
Miscellaneous
One commenter asked for the flexibility to enter a full-service
mailing as a Standard Mail mailing, but upgrade it to a First-Class
Mail mailing via electronic notification. There are no provisions for
this type of change at this time.
Another commenter asked if the unique serial number in barcodes on
pieces mailed under the full-service option would replace the printed
unique mailpiece identification required for manifest mailings. The
USPS will consider this option in the future, as mailers and the USPS
determine that validation and verification procedures are adequate
without the printed identifiers.
One mailer requested that the USPS publish a list of approved full-
service vendors. We are not planning to certify or formally pre-approve
vendors for full-service capabilities.
FAST
Several commenters expressed appreciation that Facility Access and
Shipment Tracking (FAST[reg]) appointments would not be generally
needed for First-Class Mail mailings and for origin-entered mailings of
other mail classes. We received several requests for clarification
regarding the method needed to update files after the original
appointment is made. Updates for recurring appointments may be provided
via Mail.dat or Mail.XML, whereas updates to one-time appointments
would be provided only via Mail.XML. One commenter asked if
consolidators were responsible for updating appointment information.
Whoever makes the appointment is responsible for updating the logistics
information. Appointment content information may be updated by the
appointment creator (scheduler) or may also be updated by the mail
owner or mail preparer in joint scheduling scenarios.
One commenter asked how FAST accommodates customer/supplier
agreements. FAST will be used, as defined in the customer/supplier
agreement, to create appointments for origin entered mail that is
transported by the mailer. The FAST system is also used to schedule
appointments for dropshipment mailings, which typically do not require
a customer/supplier agreement.
One mailer asked if FAST will be integrated with the Surface Air
Management System (SAMS). SAMS and FAST serve different functions, and
under the full-service option they will continue to function as they do
today. There are no plans for a SAMS-FAST link.
Other Comments
Miscellaneous
Many commenters requested a technology roadmap for the next three
to five years. The USPS will share the timeline for Intelligent Mail
implementation with the mailing industry.
Several commenters requested that the USPS establish online and
human technical support systems. USPS help desks are being resourced
and trained to support the Intelligent Mail implementation in May 2009.
Personnel across various USPS functions such as business mail
acceptance, business service network, and sales are being trained. The
USPS will provide webinars, training and educational material for
vendors and customers after publication of this final rule.
Current Standards
We also received questions about issues that are already covered by
mailing standards in the current DMM. For instance, barcode placement
standards are in DMM 202.5, 302.4, and 708.4. We currently allow and
encourage mailers to use Intelligent Mail barcodes on their letters and
flats to qualify for automation prices according to standards in DMM
202.5, 302.4, and 708.4, with technical specifications available at
ribbs.usps.gov/OneCodeSolution/. Standards regarding the use of
Intelligent Mail barcodes with Confirm service are in DMM 503.13.3 and,
with OneCode ACS\TM\ in DMM 507.4.2. Standards for using Intelligent
Mail barcodes on BRM are in DMM 507.9.9 and 708.4.0. We have a
frequently asked questions (FAQs) section on our Intelligent Mail Web
site at ribbs.usps.gov.
Summary
In May 2009, we will implement the following:
Updated requirements for Intelligent Mail barcodes and
POSTNET barcodes, with delivery point routing information required in
barcodes on automation letters and flats and carrier route letters.
Two options for using Intelligent Mail barcodes--the basic
option and the full-service option.
For full-service implementation, we will require:
Unique identification in Intelligent Mail barcodes on
letters and flats.
Intelligent Mail tray labels, with unique barcodes, used
on trays and sacks.
Intelligent Mail container placards, with unique barcodes,
affixed on the outside of pallets and placed on containers (if the mail
is containerized).
Electronic postage statements and documentation (when
documentation is required).
Full-service mailers will enjoy the following benefits:
Address correction information for letters and flats using
OneCode ACS at no charge (subject to approval by the Governors).
``Start-the-clock'' information that will document when
the Postal Service has taken possession of each mailing.
In May 2010, we will require the Intelligent Mail barcode on QBRM
letters and on Permit Reply Mail pieces.
As part of the annual price adjustment announcement in 2009, we
will recommend to the Board of Governors that letters and flats
requiring a barcode and mailed under the full-service option of
Intelligent Mail pay lower automation prices in the Fall of 2009 than
pieces mailed under the basic option or with POSTNET barcodes.
The Postal Service will adopt the following changes to Mailing
Standards of the United States Postal Service, Domestic Mail Manual
(DMM), incorporated by reference in the Code of Federal Regulations.
See 39 CFR 111.1.
List of Subjects in 39 CFR Part 111
Administrative practice and procedure, Postal Service.
0
Accordingly, 39 CFR part 111 is amended as follows:
PART 111--[AMENDED]
0
1. The authority citation for 39 CFR part 111 continues to read as
follows:
Authority: 5 U.S.C. 552(a); 39 U.S.C. 101, 401, 403, 404, 414,
416, 3001-3011, 3201-3219, 3403-3406, 3621, 3622, 3626, 3632, 3633,
and 5001.
0
2. Revise the following sections of Mailing Standards of the United
States Postal Service, Domestic Mail Manual (DMM) as follows:
* * * * *
Mailing Standards of the United States Postal Service, Domestic Mail
Manual (DMM)
* * * * *
200 Commercial Letters and Cards
* * * * *
230 First-Class Mail
233 Prices and Eligibility
* * * * *
[[Page 49341]]
5.0 Additional Eligibility Standards for Automation First-Class Mail
Letters
5.1 Basic Standards for Automation First-Class Mail Letters
All pieces in a First-Class Mail automation mailing must:
* * * * *
[Revise item e of 5.1 as follows:]
e. Bear an accurate delivery point POSTNET barcode or an
Intelligent Mail barcode encoded with the correct delivery point
routing code, matching the delivery address and meeting the standards
in 202.5.0, and 708.4.0. Mailers must apply the barcode either on the
piece or on an insert showing through a window.
* * * * *
[Renumber current 233.5.2 through 233.5.5 as new 233.5.3 through
233.5.6.]
[Add a new 233.5.2 as follows:]
5.2 Additional Eligibility Standards for Full-Service Automation First-
Class Mail Letters
All pieces entered under the full-service automation option 705.22,
must:
a. Bear a unique Intelligent Mail barcode.
b. Be part of a mailing using unique Intelligent Mail tray labels
on all trays and sacks.
c. Be part of a mailing using unique Intelligent Mail container
barcodes on all destination-entry pallets and other containers prepared
under 705.8.0 or as part of a customer/supplier agreement.
d. Be part of a mailing using an approved electronic method to
transmit a postage statement and mailing documentation to the
PostalOne! system.
* * * * *
234 Postage Payment and Documentation
* * * * *
4.0 Mailing Documentation
* * * * *
[Renumber current 234.4.4 through 234.4.9 as 234.4.5 through
234.4.10 and add a new 234.4.4 as follows:]
4.4 Documentation Submission--Full-Service Automation Option
Mailers entering First-Class Mail pieces under the full-service
automation option must electronically submit postage statements and
mailing documentation to the PostalOne! system as described in
705.22.3.4.
* * * * *
235 Mail Preparation
* * * * *
4.0 Tray Labels
* * * * *
4.9 Barcoded Tray Labels
4.9.1 Basic Standards for Barcoded Tray Labels
[Revise 4.9.1 by adding a new second sentence as follows:]
* * * Intelligent Mail tray labels must be used with mailings
entered under the full-service automation option. * * *
* * * * *
240 Standard Mail
243 Prices and Eligibility
* * * * *
6.0 Additional Eligibility Standards for Enhanced Carrier Route
Standard Mail Letters
6.1 General Enhanced Carrier Route Standards
* * * * *
6.1.2 Basic Eligibility Standards
All pieces in an Enhanced Carrier Route or Nonprofit Enhanced
Carrier Route Standard Mail mailing must:
* * * * *
[Revise item g of 6.1.2 as follows:]
g. Meet the requirements for automation compatibility in 201.3.0
and bear an accurate delivery point POSTNET barcode or Intelligent Mail
barcode encoded with the correct delivery point routing code matching
the delivery address and meeting the standards in 202.5.0, and 708.4.0.
Letters with Intelligent Mail barcodes entered under the full-service
automation option also must meet the standards in 705.22. Pieces
prepared with a simplified address format are exempt from this
requirement.
* * * * *
6.3 Basic Price Enhanced Carrier Route Standards
* * * * *
6.3.2 Basic Price Eligibility
* * * Basic prices also apply under these conditions:
[Revise item a of 6.3.2 as follows:]
a. Basic letter prices apply to each piece that is automation-
compatible according to 201.3.0, and has an accurate delivery point
POSTNET barcode or Intelligent Mail barcode encoded with the correct
delivery point routing code matching the delivery address and meeting
the standards in 202.5.0 and 708.4.0.
* * * * *
6.4 High Density Enhanced Carrier Route Standards
6.4.1 Basic Eligibility Standards for High Density Prices
[Revise the first sentence of 6.4.1 as follows:]
High density prices apply to each piece that is automation-
compatible according to 201.3.0, and has an accurate delivery point
POSTNET barcode or Intelligent Mail barcode encoded with the correct
delivery point routing code matching the delivery address and meeting
the standards in 202.5.0, and 708.4.0. * * *
* * * * *
6.5 Saturation ECR Standards
6.5.1 Basic Eligibility Standards for Saturation Prices
[Revise the first sentence of 6.5.1 as follows:]
Saturation prices apply to each piece that is automation-compatible
according to 201.3.0, and has an accurate delivery point POSTNET
barcode or Intelligent Mail barcode encoded with the correct delivery
point routing code matching the delivery address and meeting the
standards in 202.5.0, and 708.4.0. * * *
* * * * *
7.0 Eligibility Standards for Automation Standard Mail
7.1 Basic Eligibility Standards for Automation Standard Mail
All pieces in a Regular Standard Mail or Nonprofit Standard Mail
automation mailing must:
* * * * *
[Revise item e of 7.1 as follows:]
e. Bear an accurate delivery point POSTNET barcode or Intelligent
Mail barcode encoded with the correct delivery point routing code,
matching the delivery address and meeting the standards in 202.5.0, and
708.4.0. Mailers must apply the barcode either on the piece or on an
insert showing through a window.
* * * * *
[Renumber current 243.7.2 through 243.7.6 as new 243.7.3 through
243.7.7]
[Add a new 243.7.2 as follows:]
7.2 Additional Eligibility Standards for Full-Service Automation
Standard Mail Letters
All pieces entered under the full-service automation option
according to standards in 705.22 must:
a. Bear a unique Intelligent Mail barcode.
b. Be part of a mailing using unique Intelligent Mail tray labels
on all trays and sacks.
[[Page 49342]]
c. Be part of a mailing using unique Intelligent Mail container
barcodes on all destination-entry pallets and other containers prepared
under 705.8.0 or as part of a customer/supplier agreement.
d. Be part of a mailing using an approved electronic method to
transmit a postage statement and mailing documentation to the
PostalOne! system.
e. Be scheduled for an appointment through the Facility Access and
Shipment Tracking (FAST) system when deposited as a DBMC or DSCF drop-
shipment.
* * * * *
244 Postage Payment and Documentation
* * * * *
4.0 Mailing Documentation
* * * * *
[Renumber current 244.4.4 through 244.4.9 as 244.4.5 through
244.4.10]
[Add a new 244.4.4 as follows:]
4.4 Documentation Submission--Full-Service Automation Option
Mailers entering Standard Mail pieces under the full-service
automation option must electronically submit postage statements and
mailing documentation to the PostalOne! system as described in
705.22.3.4.
* * * * *
245 Mail Preparation
* * * * *
4.0 Tray Labels
* * * * *
4.9 Barcoded Tray Labels
4.9.1 Basic Standards for Barcoded Tray Labels
* * * Barcoded labels must meet these general standards:
[Revise 4.9.1 by adding a new item e as follows:]
e. Intelligent Mail tray labels must be used with mailings entered
under the full-service automation option.
* * * * *
300 Commercial Flats
330 First-Class Mail
333 Prices and Eligibility
* * * * *
5.0 Additional Eligibility Standards for Automation Price First-Class
Mail Flats
5.1 Basic Standards for Automation First-Class Mail
All pieces in a First-Class Mail automation mailing must:
* * * * *
[Revise item e of 5.1 to require a delivery point barcode as
follows:]
e. Bear an accurate delivery point POSTNET barcode or Intelligent
Mail barcode encoded with the correct delivery point routing code,
matching the delivery address and meeting the standards in 302.4.0, and
708.4.0, either on the piece or on an insert showing through a barcode
window.
* * * * *
[Renumber current 333.5.2 through 333.5.5 as 333.5.3 through
333.5.6.]
[Add a new 333.5.2 as follows:]
5.2 Eligibility Standards for Full-Service Automation First-Class Mail
Flats
All pieces entered under the full-service automation option
according to standards in 705.22 must:
a. Bear a unique Intelligent Mail barcode.
b. Be part of a mailing using unique Intelligent Mail tray labels
on all trays and sacks.
c. Be part of a mailing using unique Intelligent Mail container
barcodes on all destination-entry pallets and other containers prepared
under 705.8.0 or as part of a customer/supplier agreement.
d. Be part of a mailing using an approved electronic method to
transmit a postage statement and mailing documentation to the
PostalOne! system.
* * * * *
334 Postage Payment and Documentation
* * * * *
4.0 Mailing Documentation
* * * * *
[Renumber current 334.4.4 through 334.4.9 as 334.4.5 through
334.4.10.]
[Add a new 334.4.4 to reflect electronic submission standards at
the full-service automation price as follows:]
4.4 Documentation Submission--Full-Service Automation Option
Mailers entering First-Class Mail flats under the full-service
automation option must electronically submit postage statements and
mailing documentation, including qualification and container reports,
to the PostalOne! system as described in 705.22.3.4.
* * * * *
335 Mail Preparation
* * * * *
4.0 Tray Labels
* * * * *
4.9 Barcoded Tray Labels
4.9.1 Basic Standards for Barcoded Tray Labels
* * * Barcoded labels must meet these general standards:
[Revise 4.9.1 by adding a new item e as follows:]
e. Intelligent Mail Tray labels must be used with mailings entered
under the full-service automation option.
* * * * *
340 Standard Mail
343 Prices and Eligibility
* * * * *
7.0 Additional Eligibility Standards for Automation Standard Mail Flats
7.1 Basic Eligibility Standards for Automation Standard Mail
All pieces in a Regular Standard Mail or Nonprofit Standard Mail
automation mailing must:
* * * * *
[Revise item e to require a delivery point barcode as follows:]
e. Bear an accurate delivery point POSTNET barcode or Intelligent
Mail barcode encoded with the correct delivery point routing code,
matching the delivery address and meeting the standards in 302.4.0, and
708.4.0, either on the piece or on an insert showing through a barcode
window.
* * * * *
[Renumber current 343.7.2 through 343.7.4 as 343.7.3 through
343.7.5.]
[Add a new 343.7.2 as follows:]
7.2 Eligibility Standards for Full-Service Automation Standard Mail
Flats
All pieces entered under the full-service automation option,
according to standards in 705.22, must:
a. Bear a unique Intelligent Mail barcode.
b. Be part of a mailing using unique Intelligent Mail tray labels
on all trays and sacks.
c. Be part of a mailing using unique Intelligent Mail container
barcodes on all destination-entry pallets and other containers prepared
under 705.8.0 or as part of a customer/supplier agreement.
d. Be part of a mailing using an approved electronic method to
transmit a postage statement and mailing documentation to the
PostalOne! system.
e. Be scheduled for an appointment through the Facility Access and
Shipment Tracking (FAST) system when deposited as a DBMC or DSCF
dropshipment.
* * * * *
[[Page 49343]]
344 Postage Payment and Documentation
* * * * *
4.0 Mailing Documentation
* * * * *
[Renumber current 344.4.4 through 344.4.9 as 344.4.5 through
344.4.10.]
[Add a new 344.4.4 as follows:]
4.4 Documentation Submission--Full-Service Automation Option
Mailers entering Standard Mail pieces under the full-service
automation option must electronically submit postage statements and
mailing documentation, including qualification and container reports,
to the PostalOne! system as described in 705.22.3.4.
* * * * *
345 Mail Preparation
* * * * *
4.0 Sack and Tray Labels
* * * * *
4.8 Use of Barcoded Sack and Tray Labels
* * * Barcoded labels must meet these general standards:
[Revise 4.8 by adding a new item e as follows:]
e. Intelligent Mail tray labels must be used on all trays and sacks
for mailings entered under the full-service automation option.
* * * * *
360 Bound Printed Matter
363 Prices and Eligibility
1.0 Prices and Fees for Bound Printed Matter
1.1 Nonpresorted Bound Printed Matter
* * * * *
1.1.4 Barcoded Discount--Flats
[Revise 363.1.1.4 to require BPM claiming a barcode discount price
to be automation-compatible and bear a delivery point barcode as
follows:]
The barcoded discount applies only to BPM flat-size pieces that
meet the requirements for automation compatibility in 301.3.0 and bear
a delivery point POSTNET barcode or Intelligent Mail barcode encoded
with the correct delivery point routing code, matching the delivery
address and meeting the standards in 302.4.0 and 708.4.0. The pieces
must be part of a nonpresorted mailing of 50 or more flat-size pieces.
* * * * *
4.0 Price Eligibility for Bound Printed Matter Flats
4.1 Price Eligibility
* * * Price categories are as follows:
* * * * *
[Revise item d of 363.4.1 to require BPM claiming a barcode
discount price to be automation-compatible and bear a delivery point
barcode as follows:]
d. Barcoded Discount--Flats. The barcoded discount applies only to
BPM flat-size pieces that meet the requirements for automation
compatibility in 301.3.0 and bear an accurate delivery point POSTNET
barcode or Intelligent Mail barcode encoded with the correct delivery
point routing code, matching the delivery address and meeting the
standards in 302.4.0 and 708.4.0. The pieces must be part of a
nonpresorted mailing of 50 or more flat-size pieces or part of a
presort mailing of at least 300 BPM flat-size pieces prepared under
705.8.0, and 365.7.0. The barcoded discount is not available for flat-
size pieces mailed at Presorted DDU prices or carrier route prices.
* * * * *
6.0 Additional Eligibility Standards for Barcoded Bound Printed Matter
Flats
6.1 Basic Eligibility Standards for Barcoded Bound Printed Matter
[Revise 6.1 by revising the first sentence as follows:]
The barcode discount applies only to BPM flat-size pieces that bear
a delivery point POSTNET barcode or an Intelligent Mail barcode encoded
with the correct delivery point routing code, matching the delivery
address and meeting the standards in 302.4.0 and 708.4.0. * * *
[Renumber current 363.6.2 through 363.6.3 as 363.6.3 through
363.6.4.]
[Add a new 363.6.2 as follows:]
6.2 Eligibility Standards for Full-Service Automation Bound Printed
Matter Flats
All pieces entered under the full-service automation option,
according to standards in 705.22, must:
a. Bear a unique Intelligent Mail barcode.
b. Be part of a mailing using unique Intelligent Mail tray labels
on all trays and sacks.
c. Be part of a mailing using unique Intelligent Mail container
barcodes on all destination-entry pallets and other containers prepared
under 705.8.0 or as part of a customer/supplier agreement.
d. Be part of a mailing using an approved electronic method to
transmit a postage statement and mailing documentation to the
PostalOne! system.
e. Be scheduled for an appointment through the Facility Access and
Shipment Tracking (FAST) system when deposited as a DBMC or DSCF
dropshipment.
* * * * *
364 Postage Payment and Documentation
* * * * *
2.0 Mailing Documentation
* * * * *
[Renumber current 364.2.4 through 364.2.9 as 364.2.5 through
364.2.10.]
[Add a new 364.2.4 as follows:]
2.4 Documentation Submission--Full-Service Automation Option
Mailers entering BPM pieces under the full-service automation
option must electronically submit postage statements and mailing
documentation to the PostalOne! system as described in 705.22.3.4.
* * * * *
365 Mail Preparation
* * * * *
4.0 Sack Labels
* * * * *
4.9 Basic Standards for Barcoded Sack Labels
* * * Barcoded labels must meet these general standards:
[Revise 4.9 by adding a new item e as follows:]
e. Intelligent Mail tray labels (see 708.6.0) must be used on sacks
for mailings entered under the full-service automation option.
* * * * *
500 Additional Services
* * * * *
507 Mailer Services
* * * * *
9.0 Business Reply Mail (BRM)
* * * * *
[Revise the title and text of 9.9 to allow Intelligent Mail
barcodes on letter-size and flat-size BRM, except QBRM letters, to omit
a Mailer ID as follows:]
9.9 Additional Standards for Letter-Size and Flat-Size BRM
In addition to the format standards in 9.8, letter-size BRM
enclosed in automation mailings and all QBRM must be barcoded with a
ZIP+4 POSTNET barcode or an Intelligent Mail barcode. Intelligent Mail
barcodes on all
[[Page 49344]]
BRM must contain the barcode ID, service type ID, and correct ZIP+4
routing code, as specified under 708.4.3. QBRM letters must bear
Intelligent Mail barcodes with a USPS-assigned Mailer ID, effective May
2010. Other BRM letters and flats may be barcoded at the permit
holder's option. Barcoded BRM must meet the barcode standards in
708.4.0, the envelope basis weight standards in 9.7.1, all other
mailpiece design standards in 201.3.0 (including thickness) or 301.3.0,
and these standards:
* * * * *
10.0 Permit Reply Mail
* * * * *
10.3 Format Elements
* * * * *
10.3.6 Delivery Address
[Revise 10.3.6 as follows:]
The complete address (including the permit holder's name, delivery
address, city, state, and ZIP + 4 code) must be printed on the piece.
PRM pieces must bear a delivery point POSTNET (until May 2010) or
Intelligent Mail barcode. Effective May 2010, PRM pieces must bear
Intelligent Mail barcodes (under 708.4.3) with delivery point routing
codes and USPS-assigned Mailer IDs.
700 Special Standards
* * * * *
705 Advanced Preparation and Special Postage Payment Systems
* * * * *
8.0 Preparing Pallets
* * * * *
[Re-title 705.8.6 as follows:]
8.6 Pallet Placards
8.6.1 Placement
[Revise 8.6.1 by adding a new second sentence as follows]:
* * * Pallets prepared through plant-load or drop-shipment
agreements must be placed on transportation so that a pallet placard on
each pallet faces toward the rear of the vehicle.
8.6.2 Specifications
[Revise 8.6.2 to reference Intelligent Mail container barcoded
pallet placards as follows:]
Pallet placards must be pink for Periodicals mailpieces or white
for Standard Mail, Package Services, and Parcel Select. Pallet placards
must measure at least 8 inches by 11 inches, except that pallet or
other USPS container placards bearing Intelligent Mail container
barcodes may measure 4 inches by 7 inches when prepared under
708.6.6.6. Placards bearing Intelligent Mail container barcodes must
meet the standards for Intelligent Mail container placards in DMM
708.6.6 and at ribbs.usps.gov.
* * * * *
[Add new 705.22 to describe the conditions for the full-service
automation option as follows:]
22.0 Full-Service Automation Option
22.1 Description
Access to full-service automation option benefits requires the use
of Intelligent Mail barcodes to uniquely identify each mailpiece. In
addition to the standards described in 22.2, all pieces entered under
the full-service option must individually meet the eligibility
requirements for automation prices according to their class and shape.
Full-service automation mailings require Intelligent Mail barcodes on
mailpieces; Intelligent Mail tray labels on trays and sacks; and
Intelligent Mail container placards on pallets or similar containers
(when created). Additional requirements include the use of an approved
electronic method to transmit postage statements and mailing
documentation to the USPS (describing how mailpieces are linked to
trays or sacks, and containers, if applicable), and scheduling dropship
appointments through the Facility Access and Shipment System (FAST) for
destination bulk mail center, destination area distribution center, and
destination sectional center facility dropshipments.
22.1.1 Basic Option Pieces Included in Full-Service Automation Mailings
Full-service automation option mailings may include pieces prepared
under the basic automation option, but the basic automation option
pieces will not be used to meet the eligibility standards for the full-
service option and will not receive full-service benefits. Basic
automation option pieces bear Intelligent Mail barcodes (under 708.4.0)
and meet all eligibility requirements for automation prices.
22.1.2 POSTNET Pieces Included in Full-Service Automation Mailings
Full-service automation option mailings may include automation-
compatible pieces bearing POSTNET barcodes. These pieces may not be
used to meet the eligibility standards for the full-service option and
will not receive full-service benefits.
22.2 Eligibility Standards
First-Class Mail, Periodicals, and Standard Mail letters and flats
and Bound Printed Matter flats meeting eligibility requirements for
automation prices, and Standard Mail letters meeting eligibility
requirements for enhanced carrier route letter prices are eligible for
the full-service automation option. All pieces entered under the full-
service automation option must:
a. Bear a unique Intelligent Mail barcode.
b. Be part of a mailing using unique Intelligent Mail tray labels
on all trays and sacks.
c. Be part of a mailing using unique Intelligent Mail container
barcodes on all destination-entry pallets and other containers prepared
under 705.8.0 or as part of a customer/supplier agreement. A customer/
supplier agreement is authorized with a service agreement signed by the
mailer, the USPS District Manager, Customer Service, and the USPS
Processing and Distribution Center manager. The service agreement
contains provisions regarding mailer and USPS responsibilities.
d. Be part of a mailing using an approved electronic method to
transmit a postage statement and mailing documentation to the
PostalOne! system.
e. Be scheduled for an appointment through the Facility Access and
Shipment Tracking (FAST) system when deposited as a DBMC, DADC, or DSCF
drop-shipment.
22.3 Preparation
22.3.1 Intelligent Mail Barcodes
Mailers must include an Intelligent Mail barcode on each mailpiece
as described in 708.4 that accurately encodes the following fields:
a. Barcode ID.
b. Service Type ID.
c. Mailer ID. At the option of the mail owner, the Mailer ID field
can be populated with the Mailer ID of the mail owner or mail preparer.
d. Serial number. Except for mail prepared under 22.4.3, each
mailpiece must be encoded with a unique serial number. Mailers must
ensure that these numbers remain unique for a period of at least 45
days. Serial numbers associated to an individual Mailer ID must not be
duplicated within this 45-day period, regardless of the entry location.
e. Delivery point routing code. All Intelligent Mail barcodes must
include an accurate delivery point routing code.
22.3.2 Intelligent Mail Tray Labels
All trays and sacks must contain accurately encoded Intelligent
Mail tray labels as described in 708.6.5. Mailing documentation, when
required, must associate each mailpiece to a
[[Page 49345]]
corresponding tray or sack, if applicable, as described in 22.3.4. Each
tray or sack must be encoded with a unique serial number. Tray or sack
serial numbers associated to an individual Mailer ID cannot be
duplicated within a 45-day period, regardless of the acceptance
location.
22.3.3 Intelligent Mail Container Placards
All required pallets and similar containers (such as all-purpose
containers, hampers, and gaylords) and all containers prepared under
705.8.0 in full-service mailings must display container placards that
include accurately encoded Intelligent Mail container barcodes as
described in 708.6.6. Mailing documentation, when required, must
associate each mailpiece (and tray or sack, if applicable) to a
corresponding container as described in 22.3.4, unless otherwise
authorized by the USPS. Each container must be encoded with a unique
serial number. Container barcodes must not be duplicated within a 45-
day period, regardless of the acceptance location.
22.3.4 Electronic Documentation
Mailers must electronically submit postage statements and mailing
documentation (when required) to the PostalOne! system. Unless
otherwise authorized, documentation must describe how each mailpiece is
linked to a uniquely identified tray or sack, if applicable, and how
each mailpiece and tray or sack is linked to a uniquely identified
container (if applicable). The documentation must also meet the
requirements in A Guide to Intelligent Mail for Letters and Flats
(available at ribbs.usps.gov/). Mailers must transmit postage
statements and mailing documentation to the PostalOne! system using
Mail.dat, Mail.XML, or Postal Wizard (see 22.4.3).
22.3.5 Scheduling Appointments
Mailers must schedule appointments using the Facility Access and
Shipment Tracking (FAST) system for dropship mailings (except for
mailings entered at a DDU) or as required in a customer/supplier
agreement. Mailers may schedule appointments online using the FAST Web
site at fast.usps.com or they may submit appointment requests through
PostalOne! FAST Web Services at www.uspspostalone.com, using Mail.XML
or Mail.XML with Mail.dat.
22.3.6 Preparation of Containers
Mailings under the full-service automation option may be
containerized, when volume warrants, in uniquely identified containers
by palletizing bundles, sacks, or trays under standards in 705.8.
Mailers required to containerize must make all separations when the
volume for any presort level meets a required sortation level, as
described in 705.8.5.2 or in the customer/supplier agreement. Full-
service mailings containerized under 705.8.0 or as part of a customer/
supplier agreement must have Intelligent Mail container placards (under
708.6.6) on the containers.
22.4 Additional Standards
22.4.1 Induction Data
Mailers presenting mailings under the full-service automation
option will receive mail induction information (start-the-clock data
corresponding to the date and time when the USPS receives the mailing)
at no additional charge.
22.4.2 Address Correction Notices
Mailers presenting mailpieces that qualify for the full-service
option will receive automated address correction notices at no
additional charge when the pieces are encoded with Intelligent Mail
barcodes with ``Address Service Requested'' or ``Change Service
Requested'' under standards for OneCode ACS and under the conditions
noted below.
a. Mailpieces must include the appropriate service type ID in the
Intelligent Mail barcode to match the ancillary service requested. See
507.1.5 for mail disposition and address correction combinations by
class of mail.
b. A complementary ancillary service request option also must be
recorded in the mailer's Address Change Service (ACS) mailer profile.
See 507.4.2 for more information about ACS. Address correction notices
for mailpieces in full-service mailings are available for:
1. First-Class Mail letters and flats (printed endorsement not
required for letters).
2. Periodicals letters and flats (printed endorsement not
required).
3. Standard Mail letters and flats and Bound Printed Matter (BPM)
flats. Standard Mail and BPM pieces must include a printed on-piece
endorsement in addition to encoding the ancillary service request into
the Intelligent Mail barcode. See 507.4.2 for additional standards.
c. Mailers must use the address correction information provided by
the USPS to update their address records in order to receive notices
without paying additional fees.
22.4.3 Special Standards--Small Volume Mailings
For mailings of fewer than 10,000 pieces, and postage is affixed to
each piece at the correct price or each piece is of identical weight
and the mailpieces are separated by price, the serial number field of
each Intelligent Mail barcode can be populated with a mailing serial
number that is unique to the mailing but common to all pieces in the
mailing. This unique mailing serial number must not be reused for a
period of 45 days from the date of mailing. These mailings are not
required to submit electronic documentation for full-service, only an
electronic postage statement. Unique mailing serial numbers must be
populated in the Postal Wizard entry screen field or in the Mail.XML
messages. Mailers must populate the serial number field of all
Intelligent Mail tray or sack labels, and Intelligent Mail container
barcodes (when mailings are containerized) with the unique mailing
serial number.
* * * * *
707 Periodicals
* * * * *
14.0 Barcoded (Automation) Price Eligibility
14.1 Basic Standards
14.1.1 General
All pieces in a Periodicals barcoded (automation) price mailing
must:
[Revise item c of 14.1.1 to describe new standards for barcoded
Periodicals mailings as follows:]
c. Bear an accurate delivery point POSTNET barcode or an
Intelligent Mail barcode encoded with the delivery point routing code,
matching the delivery address and meeting the standards in 202.5.0 (for
letters), 302.4.0 (for flats), and 708.4.0. Mailers must apply the
barcode either on the piece or on an insert showing through a window.
* * * * *
[Renumber current 14.2 through 14.4 as 14.3 through 14.5 and add
new 14.2 as follows:]
14.2 Eligibility Standards for Full-Service Automation Periodicals
All pieces entered under the full-service automation option,
according to standards in 705.22, must:
a. Bear a unique Intelligent Mail barcode.
b. Be part of a mailing using unique Intelligent Mail tray labels
on all trays and sacks.
c. Be part of a mailing using unique Intelligent Mail container
barcodes on all destination-entry pallets and other
[[Page 49346]]
containers prepared under 705.8.0 or as part of a customer/supplier
agreement.
d. Be part of a mailing using an approved electronic method to
transmit a postage statement and mailing documentation to the
PostalOne! system.
e. Be scheduled for an appointment through the Facility Access and
Shipment Tracking (FAST) system when deposited as a DBMC, DADC, or DSCF
dropshipment.
* * * * *
17.0 Documentation
* * * * *
17.3 Basic Standards for Documentation
* * * * *
17.3.3 Presenting Documentation
[Revise 17.3.3 by adding a new third sentence as follows:]
* * * Mailers entering Periodicals pieces under the full-service
barcoded (automation) option must electronically submit postage
statements and mailing documentation to the PostalOne! system as
described in 705.21.3.4.
* * * * *
21.0 Sack and Tray Labels
* * * * *
21.4 Use of Barcoded Sack and Tray Labels
* * * Barcoded labels must meet these general standards:
[Revise 21.4 by adding a new item e as follows:]
e. Intelligent Mail tray labels must be used on all trays and sacks
for mailings entered under the full-service automation option.
* * * * *
708 Technical Specifications
* * * * *
4.0 Standards for POSTNET and Intelligent Mail Barcodes
* * * * *
4.3 Intelligent Mail Barcodes
4.3.1 Definition
* * * Mailers may use Intelligent Mail barcodes as follows:
[Revise the first sentence in item b to require delivery point
routing codes in Intelligent Mail barcode on automation flats as
follows:]
b. When used on flat-size pieces for automation-price eligibility
purposes, the barcode must contain a delivery point routing code that
accurately matches the delivery address. * * *
[Revise item c of 4.3.1 to exempt certain reply mailpieces from the
Mailer ID requirement by adding a new first sentence and revising the
second sentence as follows:]
c. Reply mail pieces, except QBRM and Permit Reply Mail (PRM)
pieces, using origin Confirm Service do not require a Mailer ID to be
encoded into the Mailer Identifier field. All other mailpieces,
including QBRM letters and PRM pieces as of May 2010, bearing
Intelligent Mail barcodes must include the Mailer ID in the Mailer
Identifier field. * * *
* * * * *
[Revise the title of 708.6 to reflect new container placard options
as follows:]
6.0 Standards for Barcoded Tray Labels, Sack Labels, and Container
Placards
[Renumber current 6.1 through 6.3 as new 6.2 through 6.4.]
[Add new 6.1 as follows:]
6.1 General
6.1.1 Tray and Sack Labels
Intelligent Mail tray labels (see 6.5), barcoded 2-inch tray and
sack labels, and barcoded 1-inch sack labels are the USPS-approved
methods to encode routing, content, origin, and mailer information on
trays and sacks. Intelligent Mail tray labels are designed for use with
Intelligent Mail barcoded mail and have the capacity to allow tracking
through USPS systems, providing key information to mailers and the
USPS.
6.1.2 Container Placards
Mailer-generated container placards bearing Intelligent Mail
container barcodes identify the mail owner or agent and uniquely
identify the unit load (pallet, container, or rolling stock).
Intelligent Mail container placards are designed to be used with
Intelligent Mail barcoded mail and Intelligent Mail tray labels.
[Revise the title of renumbered 6.2 as follows:]
6.2. Specifications for Barcoded Tray and Sack Labels
* * * * *
[Revise title of renumbered Exhibit 6.2.1 as follows:]
Exhibit 6.2.1 Required Barcoded Tray and Sack Labels
* * * * *
[Add new 6.5 as follows:]
6.5 Intelligent Mail Tray Label
6.5.1 Definition
Intelligent Mail tray labels are 2-inch labels used on all trays
and sacks to uniquely identify each tray and sack in addition to each
mailer or mail preparer. See Exhibit 6.5.1 for an example of the
Intelligent Mail tray label. Detailed specifications for Intelligent
Mail tray labels and barcode formats are available under the
Intelligent Mail barcodes link at ribbs.usps.gov.
Exhibit 6.5.1 Intelligent Mail Tray Label
[Exhibit located on the Postal Explorer Web site at pe.usps.com
under Federal Register notices].
6.5.2 Intelligent Mail Tray Label Format
The core data elements for the Intelligent Mail tray label are as
follows:
a. Printer Line.
b. Tray or Sack Destination (Postal Destination Name).
c. Content Identifier Number (CIN) description (tray or sack
content).
d. Office of mailing or mailer information.
e. Destination ZIP Code (the ZIP Code of the trays' or sacks' final
destination).
f. Carrier Route information.
g. Mailer ID (unique identifier of the mailer).
h. 24-digit, ISS Code 128 subset C barcode numeric line.
i. Mailer's Area (set aside for mailer-generated human-readable
information).
6.5.3 Barcode Format
The barcode format that a mailer uses depends on the Mailer ID
assigned by the USPS. Upon request by the mailer, the USPS assigns a 6-
digit or 9-digit Mailer ID based on the mailer's mail volume.
Intelligent Mail tray barcodes contain the following elements:
a. Destination ZIP Code.
b. Content Identifier Number (CIN), as listed in Exhibit 6.2.4.
c. Processing Code, identifying the system or facility generating
the label.
d. Mailer ID.
e. Serial Number, a unique number assigned to each tray or sack.
f. Label Type, a default digit.
6.5.4 Unique Barcode Requirement
The Intelligent Mail tray barcode encodes a unique ID for each tray
and sack. Mailers must ensure that serial numbers in barcodes remain
unique for 45 days.
6.5.5 Quality Assurance Provisions
Mailers printing Intelligent Mail tray labels are responsible for
the inspection and testing of the labels prior to submission to USPS
and for maintaining the overall quality of the labels they produce. It
is recommended that inspection and testing of Intelligent Mail tray
labels be performed
[[Page 49347]]
periodically. Mailers and label vendors are encouraged to submit
samples to the National Customer Service Center (NCSC) in Memphis for
certification (see 608.8.0 for address).
[Add new 6.6 as follows:]
6.6 Intelligent Mail Container Placards (Labels)
6.6.1 Definition
Mailer-generated container placards bearing Intelligent Mail
container barcodes can be used to identify all pallets and other
rolling stock, such as all-purpose containers. Intelligent Mail
container barcodes uniquely identify each container and may be scanned
at induction points. Detailed specifications for Intelligent Mail
container barcodes and placards are available under the Intelligent
Mail barcodes link at ribbs.usps.gov.
6.6.2 Intelligent Mail Container Placard Configurations
Intelligent Mail container placards can be produced in two
configurations:
a. Self-adhesive placard measuring at least 8 inches by 11 inches.
Placards must be affixed to the outside of any shrinkwrap or plastic by
a self-adhesive or other adhesive means that will not obscure any
required element of the placard, and remain secure throughout USPS
processing. See 6.6.3 for specifications.
b. Optional self-adhesive placard measuring at least 4 inches by 7
inches. Placards also may be prepared in the alternate format (see
6.6.6) when affixed to the outside of any shrinkwrap or plastic by a
self-adhesive or other adhesive means that will not obscure any
required element of the placard and remain secure throughout USPS
processing. This optional configuration does not accommodate a ``mailer
area,'' such as the one supported by the larger configuration in 6.6.3.
Mailers wishing to include their own information in a defined ``mailer
area'' of the placard must use a placard with a minimum size of 8
inches by 11 inches under 6.6.3.
6.6.3 Intelligent Mail Container Placard Format
In addition to the general requirements for pallet placards in
705.8.6, Intelligent Mail container placards (see Exhibit 6.6.3) must
retain the top portion of the placard for USPS-required elements. The
USPS banner, identification bars, and human-readable text are required
elements related to the Intelligent Mail container barcode and will
serve as a guide to distinguish the barcode from the other information
on the container placard. Components and their required elements
include:
a. USPS Banner. ``USPS SCAN REQUIRED'' must be printed in all
uppercase letters centered above the barcode and embedded within the
upper Identification bar. Clear zone and font size are as follows:
1. A clear zone of at least 0.125 inch, but no more than 0.5 inch,
must be maintained between the bottom edge of the text and the top of
the barcode.
2. The banner must be printed in a boldface sans-serif font of at
least 14-point type.
b. Identification Bars. Horizontal black bars of at least 0.10 inch
thick must be printed above and below the barcode. At a minimum, the
bars must extend the length of the barcode. Clear zone and other
requirements are as follows:
1. The upper bar must be printed at least 0.125 inch above the top
edge of the barcode.
2. The upper bar must have a void in the middle sufficient to
insert the USPS banner without any element being obscured.
3. The lower bar must be printed at least 0.125 inch below the
human-readable representation of the barcode string.
c. Human-Readable Representation of Barcode Data. The human-
readable representation of barcode data (text) must be printed in a
boldface sans-serif font of at least 12-point type. The text must not
exceed the length of the barcode. To enhance readability, the text must
be or separated by data field. Two blank character spaces must be left
between each field. The text must be centered at least 0.125 inch, but
no more than 0.25 inch, below the barcode.
d. Barcode Location. The barcode, along with the corresponding USPS
banner and identification bars, must be printed on the front side of
the pallet placard. When the identification bars extend beyond the
length of the barcode, the barcode must be horizontally centered.
e. Minimum size. The minimum size of this placard is 8 inches high
by 11 inches long. See additional specifications at ribbs.usps.gov
under the Intelligent Mail link. Mailers using placards larger than
this minimum size must ensure the barcode conforms to the published
specification and the human-readable content is provided as illustrated
in Exhibit 6.6.3 and as published on the RIBBS Web site.
Exhibit 6.6.3 Intelligent Mail Container Placard
[Exhibit located on the Postal Explorer Web site at pe.usps.com
under Federal Register notices].
6.6.4 Barcode Format
Intelligent Mail container barcodes are 21 characters in length and
contain a USPS-assigned Mailer ID. The format depends on the Mailer ID
assigned by the USPS. Intelligent Mail container barcodes contain the
following elements:
a. Application Identifier, identifying the source of the barcode.
b. Type Indicator, identifying internal or external label
generation.
c. Mailer ID.
d. Serial Number, a unique number assigned to each container.
6.6.5 Placard Requirements
Mailers using container placards bearing Intelligent Mail container
barcodes must:
a. Place two placards on pallets, one on each adjacent side, on the
outside of shrinkwrap or plastic. Placards must be affixed by self-
adhesive or other adhesive means that will not obscure any required
element of the placard, and remain secure throughout USPS processing.
b. Place one label in the designated area on other USPS containers.
6.6.6 Optional Placard Format
Mailers may prepare pallet and container placards bearing
Intelligent Mail container barcodes (see Exhibit 6.6.6) in a smaller
alternate format when affixed to the outside of any shrinkwrap or
plastic as follows:
a. Placards must include the required elements described in
705.8.6. Mailers wishing to include information in a defined ``mailer
area'' must use the larger size placard specified in 6.6.3.
b. Placards must be securely affixed on two adjacent sides on the
outside of pallets and may measure no less than 4 inches high by 7
inches long.
c. Placards containing Intelligent Mail container barcodes must
meet the specifications for placards located under the Intelligent Mail
barcodes link at ribbs.usps.gov.
Exhibit 6.6.6 Intelligent Mail Container Placard--Optional Format
Without Mailer Area
[Exhibit located on the Postal Explorer Web site at pe.usps.com]
6.6.7 Unique Barcode Requirement
The Intelligent Mail container barcode encodes a unique ID for each
container. Mailers must ensure that serial numbers in barcodes remain
unique for 45 days.
6.6.8 Quality Assurance Provisions
Mailers printing Intelligent Mail container placards are
responsible for the inspection and testing of the
[[Page 49348]]
placards prior to submission to the USPS and for maintaining the
overall quality of the placards they produce. It is recommended that
inspection and testing of Intelligent Mail container placards be
performed periodically. Mailers are encouraged to work with their local
Mailpiece Design Analyst to validate the accuracy and quality of their
placards.
* * * * *
Neva R. Watson,
Attorney, Legislative.
[FR Doc. E8-19339 Filed 8-20-08; 8:45 am]
BILLING CODE 7710-12-P