[Federal Register Volume 73, Number 156 (Tuesday, August 12, 2008)]
[Notices]
[Pages 46891-46892]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-18589]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0051]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Add a System of Records.

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SUMMARY: The Department of the Army is proposing to add a system of 
records to its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on September 11, 2008 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the

[[Page 46892]]

Federal Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 28, 2008, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals', dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: August 1, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0215c FMWRC

System Name:
    Learning Management System (MWR-LMS).

System Location:
    Cogent Communications, 510 Huntmar Park Dr, Herndon, VA 20170-5100.

Categories of Individuals Covered by the System:
    Department of Army employees and contractor personnel receiving 
training funded or sponsored by the Army. Department of Defense 
military personnel employees and contractor personnel receiving 
training funded or sponsored by the Army. Coast Guard and non-
appropriated fund personnel may be included in the system.

Categories of Records in the System:
    Name; Social Security Number (SSN); date of birth, addresses; 
occupational series, grade, and supervisory status; registration and 
training data, including application or nomination documents, pre- and 
post-test results, student progress data, start and completion dates, 
and course descriptions.

Authority for Maintenance of the System
    10 U.S.C. 3013, Secretary of the Army; 26 U.S.C. 6041, Information 
at Source; DoD Directive 1015.2, Military Morale, Welfare and 
Recreation (MWR); The Government Employees Training Action of 1958 
(U.S. Code, Title 5, Section 4101 to 4118); DoD Instruction 1015.10, 
Program for Military Morale, Welfare and Recreation (MWR); Army 
Regulation 215-1, Morale, Welfare and Recreations Activities and Non-
appropriated Fund Instrumentalities; Army Regulation 215-3, 
Nonappropriated Fund Personnel Policy; Army Regulation 215-4, 
Nonappropriated Fund Contracting; Army Regulation, 608-10 Child 
Development Services; and E.O. 9397 (SSN).

Purpose(s):
    To provide central registration, course enrollment, web-based 
learning, a career management tool, and a range of performance support 
tools. It provides anywhere, anytime training to employees worldwide.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, and local agencies and oversight entities to 
track, manage, and report on mandatory training requirements and 
certifications.
    To public and private sector educational, training, and 
conferencing entities for participant enrollment, tracking, evaluation, 
and payment reconciliation purposes.
    To Federal agencies for screening and selecting candidates for 
training or developmental programs sponsored by the agency.
    The ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Automated records may be retrieved by Social Security Number, name, 
logon identification, password, or by a combination of these data 
elements. Manual records are retrieved by employee last name or Social 
Security.

Safeguards:
    Data is encrypted and password protected. The system is only 
accessible to registered users by access through login and password 
that is activated upon registration. Registrants must click the 
activation e-mail in order to activate their login.

Retention and Disposal:
    Transcript and training records on individual users are kept active 
to provide official transcript records to students. Student transcript 
records are kept active for 10 years.

System managers(s) and Address:
    FMWRC, Family and Morale Welfare Recreation Center Workforce 
Development, Morale Welfare Recreation (MWR) Academy, 5285 Shawnee 
Road, Suite 200, Alexandria, VA 22312-2328.

Notification Procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Morale Welfare Recreation (MWR) Academy at 5285 Shawnee Road, 
Suite 200, Alexandria, VA 22312-2328.
    Individuals must provide name, rank, Social Security Number (SSN), 
proof of identification, and any other pertinent information necessary.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Morale 
Welfare Recreation (MWR) Academy at 5285 Shawnee Road, Suite 200, 
Alexandria, VA 22312-2328.
    Individuals must provide name, rank, Social Security Number (SSN), 
proof of identification, and any other pertinent information necessary.

Contesting Record Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    Student input, classroom instructors, system administrators/
instructors.

Exemptions Claimed for the System:
    None.

[FR Doc. E8-18589 Filed 8-11-08; 8:45 am]
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