[Federal Register Volume 73, Number 149 (Friday, August 1, 2008)]
[Notices]
[Pages 44976-44977]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-17607]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0046]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 2, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: July 25, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0027-20d DAJA

System name:
    Medical Expense Claim Files (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; 42 U.S.C. 2651-3, Recovery by United States; Army Regulation 27-
20, Claims; and E.O. 9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Records at the Judge Advocate 
General's Office are destroyed 10 years after final action; i.e., 
completion of litigation or determination that case will not be 
prosecuted. Claims settled by local Staff Judge Advocates are destroyed 
6 years and 3 months after final action.''
* * * * *
A0027-20d DAJA

System name:
    Medical Expense Claim Files.

System location:
    Staff Judge Advocate Offices at Army commands, field operating 
agencies, installations and activities. A segment of the system is 
located at U.S. Army Claims Service, Fort Meade, MD 20755-5360.

Categories of individuals covered by the system:
    Individuals who have received medical treatment at the expense of 
the U.S. Army as a result of a tortuous or negligent act of a third 
party; third parties causing medical care to be furnished to 
individuals entitled to medical care at Government expense.

Categories of records in the system:
    Copies of medical and personnel records of individuals injured by a 
third party from whom the U.S. Army is seeking to recover the costs of 
medical care furnished the injured party; accident and police reports 
relating to the injury, claims investigation files; correspondence with 
attorneys representing the Army's interest; court documents; and 
similar pertinent documents.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 2651-3, Recovery 
by United States; Army Regulation 27-20, Claims; and E.O. 9397 (SSN).

Purpose(s):
    To negotiate with the tort-feasor or an insurance carrier, or to 
sue the same to collect the value of medical care furnished the injured 
party.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Department of Justice, 
appropriate U.S. Attorneys, civilian attorneys representing the injured 
party who agree also to represent the U.S. Army's claim, and opposing 
parties and their attorneys.
    Information from this system of records may be disclosed to law 
students participating in a volunteer legal support program approved by 
the Judge Advocate General of the Army.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By individual's surname, Social Security Number, and court docket 
number.

Safeguards:
    Records are accessible only by authorized personnel who are 
properly instructed in the permissible use of the information.

Retention and disposal:
    Records at the Judge Advocate General's Office are destroyed 10 
years after final action; i.e., completion of litigation or 
determination that case will not be prosecuted. Claims settled by local 
Staff Judge Advocates are destroyed 6 years and 3 months after final 
action.

System manager(s) and address:
    The Judge Advocate General, Headquarters, Department of the Army, 
Washington, DC 20310-2210.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Judge Advocate General, Headquarters, Department of the Army, 
Washington, DC 20310-2210.

[[Page 44977]]

    Individual should provide full name, current address and telephone 
number, case number that appeared on documentation, any other 
information that will assist in locating pertinent records, and 
signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Judge 
Advocate General, Headquarters, Department of the Army, Washington, DC 
20310-2210.
    Individual should provide full name, current address and telephone 
number, case number that appeared on documentation, any other 
information that will assist in locating pertinent records, and 
signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; Army records and reports; Office of Personnel 
Management; Department of Justice, U.S. Attorneys, opposing counsel, 
and similar pertinent sources.

Exemptions claimed for the system:
    None.

[FR Doc. E8-17607 Filed 7-31-08; 8:45 am]
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