[Federal Register Volume 73, Number 146 (Tuesday, July 29, 2008)]
[Notices]
[Pages 43918-43921]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-17320]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0043]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice To Alter a System of Records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on August 28, 2008 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.

[[Page 43919]]

    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 21, 2008, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: July 22, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0715-9 DCS, G-4

System name:
    Support Personnel Deployment Records (January 28, 2008, 73 FR 
4853).

Changes:
ID number:
    Add to entry ``DoD''.

System name:
    Delete entry and replace with ``Synchronized Predeployment and 
Operational Tracker (SPOT) Records.''

System location:
    Delete entry and replace with ``U.S. Army Acquisition, Logistics 
and Technology Enterprise Systems and Services (ALTESS), ATTN: SFAE-PS-
ALT-SI, P.O. Box 4, Building 450, RFAAP, Radford, VA 24143-0004.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Military and civilian employees, 
dependents, contractors and non-governmental organization personnel, 
volunteers, partner agencies personnel and members of the public who 
are supporting planned, ongoing, and historical contingency 
operations.''

Categories of records in the system:
    Delete entry and replace with ``Records include an individual 
profile containing: Full name of the individual; Social Security Number 
(SSN) or federal/foreign identification number; home, office, and 
deployed telephone numbers; home address and deployed address; home, 
office, and deployed e-mail addresses; emergency contact name and 
telephone numbers; contract number, contract capabilities and 
contractor organization name, along with employer's contact name, 
address, and telephone number; next of kin name, phone and address; air 
travel itineraries and movements in theater of operations; passport 
and/or visa number; common access or identification card user 
identification; clearance level; trip information (e.g., destinations 
and reservation information); travel authorization documentation (e.g., 
Government orders or letters of authorization); trip dates; 
predeployment processing information including training completed 
certifications, predeployment medical and dental processing completion, 
blood type; location and duty station; and other official deployment-
related information. Records reflecting work experience, educational 
level achieved, and specialized education or training obtained outside 
of Federal service.
    Records reflecting Federal service and documenting work experience 
and specialized education received while employed. Such records contain 
information about past and present positions held; grades, salaries, 
duty station locations; and notices of all personnel actions, such as 
appointments, transfers, reassignments, details, promotions, demotions, 
reductions-in-force, resignations, separations, suspensions, office 
approval of disability retirement applications, retirement, and 
removals.''

Authority:
    Delete entry and replace with ``10 U.S.C. 3013; National Defense 
Appropriations Acts (NDAA) 2008, Section 861; Secretary of Defense; DoD 
Instruction 3020.41, Contractor Personnel Authorized to Accompany the 
U.S. Armed Forces; Army Regulation 715-9, Contractors Accompanying the 
Force and E.O. 9397.''

Purpose(s):
    Delete entry and replace with ``Information will be used to plan, 
manage, account for, monitor and report on contracts, their 
capabilities, contractors and other individuals supporting the Federal 
Government (including civilian and military) during planning and 
operation of any contingency activity. This information will be used to 
analyze and correlate relationships between requirements and planned 
actions. Information will also be used to support Department of 
Defense, Department of State, other federal agencies and the private 
sector.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to entry ``To Federal, State, and local agencies, federal 
contractors and applicable civilian organizations to account for 
personnel located in a contingency area to determine status of 
processing and deployment documentation, current and historical 
locations, organizations they work for and contact information.''

Safeguards:
    Delete entry and replace with ``Computerized records are maintained 
in a controlled area accessible only to authorized personnel. Entry to 
these areas is restricted to those personnel with a valid requirement 
and authorization to enter. Physical entry is restricted by the use of 
lock, guards, and administrative procedures. Access to any specific 
record is based on the need-to-know and the specific level of 
authorization granted to the user. Physical and electronic access is 
restricted to designated individuals having a need-to-know in the 
performance of official duties. Access to personal information is 
further restricted by the use of login/password authorization. 
Information is accessible only by authorized personnel with appropriate 
clearance/access in the performance of their duties.''

System manager(s) and address:
    Delete entry and replace with ``Commander, U.S. Army Materiel 
Command, Plans & Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft. 
Belvoir, VA 22060.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to Commander, U.S. Army Materiel Command, 
Plans & Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, 
VA 22060.
    Request should contain individual's full name, Social Security 
Number (SSN), current address, telephone number, when and where the 
accident occurred, type of equipment involved in the accident, and 
signature.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to their employer or to Commander, U.S. Army Materiel 
Command, Plans & Operations Division, 9301 Chapek Road, Ft. Belvoir, VA 
22060.
    Requests should contain the individual's full name, social security 
number (SSN), current address, telephone number, when and where

[[Page 43920]]

they were assigned during the contingency and their signature.''
* * * * *

Record source categories:
    Delete entry and replace with ``Records and reports of contingency 
contracts, contingency support, contractors authorized to accompany the 
U.S. Armed Forces, and known locations in a Joint Operational Area.''
* * * * *
A0715-9 DCS, G-4 DoD

System name:
    Synchronized Predeployment and Operational Tracker (SPOT) Records.

System location:
    U.S. Army Acquisition, Logistics and Technology Enterprise Systems 
and Services (ALTESS), ATTN: SFAE-PS-ALT-SI, P.O. Box 4, Building 450, 
RFAAP, Radford, VA 24143-0004 or similar certified Defense/Federal 
Network Enclave facility.

Categories of individuals covered by the system:
    Military and civilian employees, dependents, contractors and non-
governmental organization personnel, volunteers, partner agencies 
personnel and members of the public who are supporting planned, 
ongoing, and historical contingency operations.

Categories of records in the system:
    Records include an individual profile containing: Full name of the 
individual; Social Security Number or federal/foreign identification 
number; home, office, and deployed telephone numbers; home address and 
deployed address; home, office, and deployed e-mail addresses; 
emergency contact name and telephone numbers; contract number, contract 
capabilities and contractor organization name, along with employer's 
contact name, address, and telephone number; next of kin name, phone 
and address; air travel itineraries and movements in theater of 
operations; passport and/or visa; common access or identification card 
user identification; clearance level; trip information (e.g., 
destinations, reservation information); travel authorization 
documentation (e.g., Government orders or letters of authorization); 
trip dates; predeployment processing information including training 
completed certifications, medical and dental screenings, blood type; 
location and duty station; and other official deployment-related 
information.
    Records reflecting work experience, educational level achieved, and 
specialized education or training obtained outside of Federal service.
    Records reflecting Federal service and documenting work experience 
and specialized education received while employed. Such records contain 
information about past and present positions held; grades, salaries, 
duty station locations; and notices of all personnel actions, such as 
appointments, transfers, reassignments, details, promotions, demotions, 
reductions-in-force, resignations, separations, suspensions, office 
approval of disability retirement applications, retirement, and 
removals.

Authority for maintenance of the system:
    10 U.S.C. 3013; National Defense Appropriations Acts (NDAA) 2008, 
Section 861; Secretary of Defense; DoD Instruction 3020.41, Contractor 
Personnel Authorized to Accompany the U.S. Armed Forces; Army 
Regulation 715-9, Contractors Accompanying the Force and E.O. 9397.

Purpose(s):
    Information will be used to plan, manage, account for, monitor and 
report on contracts, their capabilities, contractors and other 
individuals supporting the Federal Government (including civilian and 
military) during planning and operation of any contingency activity. 
This information will be used to analyze and correlate relationships 
between requirements and planned actions. Information will also be used 
to support Department of Defense, Department of State, other federal 
agencies and the private sector.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local agencies, federal contractors and 
applicable civilian organizations to account for personnel located in a 
contingency area to determine status of processing and deployment 
documentation, current and historical locations, organizations they 
work for and contact information.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. Entry to these areas is restricted to 
those personnel with a valid requirement and authorization to enter. 
Physical entry is restricted by the use of lock, guards, and 
administrative procedures. Access to any specific record is based on 
the need-to-know and the specific level of authorization granted to the 
user. Physical and electronic access is restricted to designated 
individuals having a need-to-know in the performance of official 
duties. Access to personal information is further restricted by the use 
of login/password authorization. Information is accessible only by 
authorized personnel with appropriate clearance/access in the 
performance of their duties. Records retrieved from SPOT only portray 
the last four digits of the Social Security Number (SSN).

Retention and disposal:
    Permanent. Keep until individual's final deployment is terminated 
and then retire to the Army Electronic Archives (AEA). The AEA will 
transfer to the National Archives when the record is 25 years old.

System manager(s) and address:
    Commander, U.S. Army Materiel Command, Plans & Operations Division, 
AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, VA 22060.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the system manager.
    Requests should contain the individual's full name, social security 
number (SSN), current address, telephone number, when and where they 
were assigned during the contingency and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to their 
employer or to the System Manager.

[[Page 43921]]

    Requests should contain the individual's full name, Social Security 
Number (SSN), current address, telephone number, when and where they 
were assigned during the contingency and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505.

Record source categories:
    Records and reports of contingency contracts, contingency support, 
contractors authorized to accompany the U.S. Armed Forces, and known 
locations in a Joint Operational Area.

Exemptions claimed for the system:
    None.

[FR Doc. E8-17320 Filed 7-28-08; 8:45 am]
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