[Federal Register Volume 73, Number 144 (Friday, July 25, 2008)]
[Notices]
[Pages 43416-43417]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-17030]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0025]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Add a System of Records.

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SUMMARY: The Department of the Army is proposing to add a system of 
records to its existing inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on August 25, 2008 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 17, 2008, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals', dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: July 17, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0500-3 DCS

System name:
    Army Disaster Personnel Accountability and Assessment Records 
(ADPAAS).

System location:
    Space and Naval Warfare Systems Center, 53560 Hull Street, San 
Diego, CA 92152-5001.

Categories of individuals covered by the system:
    Army personnel (Military, Civilian, and National Guard) and their 
family's who are involved in a natural or other man-made disaster; 
catastrophic event; or in support of the Global War on Terrorism.

Categories of records in the system:
    ADPAAS Personnel Accountability and Needs Assessment Survey 
information that includes name; home and duty stations addresses; 
Social Security Number (SSN); home, business, and cell telephone 
numbers; military/civilian status; date of birth; Unit Identification 
Code (UIC); Electronic Data Interchange--Personal Identifier (EDI-PI); 
date of last contact; insurance company; Federal Emergency Management 
Agency (FEMA) Number; e-mail address; dependent information; travel 
orders/vouchers; assessment date; needs assessment information; type of 
event; category classification; and related information.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Army; DoD Instruction 3001.02, 
Personnel Accountability in Conjunction With Natural or Man-made 
Disasters; Army Regulation 500-3, U.S. Army Continuity of Operations 
Program Policy and Planning; and E.O. 9397 (SSN).

Purpose(s):
    To assess disaster-related needs (i.e., status of family members, 
housing, medical, financial assistance, employment, pay and benefits, 
transportation, child care, pastoral care/counseling, and general legal 
matters) of Army personnel (Military, Civilian, and National Guard) and 
their family who have been involved in a natural, man-made major 
disaster or catastrophic event. To continue to maintain contact with 
the family members to ensure they receive all necessary support/
assistance.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Name, Social Security Number (SSN) and date of birth.

Safeguards:
    Password controlled system, file, and element access is based on 
predefined need-to-know. Physical access to terminals, terminal rooms, 
buildings and activities' grounds are controlled by locked terminals 
and rooms, guards, personnel screening and visitor registers.

Retention and disposal:
    Event and recovery assistance records are destroyed two years after 
all actions are completed.

System manager(s) and address:
    Deputy Chief of Staff, HQDA G-1, ATTN: DAPE-MPZ-PC, 300 Army 
Pentagon, Washington, DC 20310-0400.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Deputy Chief Staff, HQDA G-1, ATTN: HQDA DAPE-MPZ-PC, 300 Army 
Pentagon, Washington, DC 20310-0400.
    The request should include individual's full name, Social Security 
Number (SSN), address, date of birth, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Deputy 
Chief Staff, HQDA G-1, ATTN: HQDA DAPE-MPZ-PC, 300 Army Pentagon, 
Washington, DC 20310-0400.
    The request should include individual's full name, Social Security 
Number (SSN), address, date of birth, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Individual; personnel files; Needs Assessment Survey; Defense 
Manpower Data Center; and command personnel.

[[Page 43417]]

Exemptions claimed for the system:
    None.

[FR Doc. E8-17030 Filed 7-24-08; 8:45 am]
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