[Federal Register Volume 73, Number 141 (Tuesday, July 22, 2008)]
[Notices]
[Pages 42626-42627]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-16683]


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NATIONAL SCIENCE FOUNDATION


Privacy Act of 1974; System of Records

AGENCY: Office of the General Counsel, National Science Foundation.

ACTION: Notice of a new Privacy Act System of Records NSF-74: National 
Science Foundation Child Care Subsidy Program.

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    System Name: National Science Foundation Child Care Subsidy 
Program.
SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the National Science Foundation (NSF) 
gives notice of a new Privacy Act system of records: National Science 
Foundation Child Care Subsidy Program. This program was created as the 
result of Public Law 107-67, Section 630, which allows executive 
agencies to use appropriated funds to provide child care services for 
Federal civilian employees. The purpose of the records maintained in 
this system is to establish and verify NSF employee eligibility for 
child care subsidies to provide monetary assistance to them.

DATES: Effective Date: This action shall be effective without further 
notice on August 21, 2008, unless comments are received during or 
before this period that would result in a contrary determination.
    Comments Due Date: Submit comments on or before August 21, 2008.

ADDRESSES: Address all comments concerning this notice to Leslie 
Jensen, National Science Foundation, Office of the General Counsel, 
Room 1265, 4201 Wilson Boulevard, Arlington, Virginia 22230 or by 
sending electronic mail (e-mail) to [email protected].

SUPPLEMENTARY INFORMATION: This publication is in accordance with the 
Privacy Act requirement that agencies publish a new system of records 
in the Federal Register.
    Submit comments as an ASCII file avoiding the use of special 
characters and any form of encryption. Identify all comments sent in 
electronic E-mail with Subject Line: Comments on new system.

FOR FURTHER INFORMATION CONTACT: Leslie Jensen (703) 292-5065.

    Dated: July 15, 2008.
Lawrence Rudolph,
General Counsel.
National Science Foundation

SYSTEM NAME:
    National Science Foundation Child Care Subsidy Program (NSF-74).

SYSTEM LOCATION:
    National Science Foundation, Division of Human Resources, 4201 
Wilson Boulevard, Arlington, VA 22230; and in the offices of the 
contract employees engaged to administer the subsidy programs.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Current employees of the National Science Foundation who 
voluntarily apply for a child care subsidy, their spouses, and children 
who are enrolled in a licensed Federal or non-Federal center, or 
licensed home-based care.
    (2) Child-care providers of these employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The information collected will include the employee's name, 
spouse's name, employee's title, grade, home and work telephone 
numbers, home and work addresses, the organization in which the 
employee works, the employee's social security number, the spouse's 
social security number, the employee's tax returns, the spouse's tax 
returns, the name and social security number of the child on whose 
behalf the parent is applying for a subsidy, the child's date of birth, 
the date of entry into the Child Care Subsidy Program, and the amount 
of subsidy received; the name, address, telephone number, employer 
identification number (EIN), license and accreditation status of the 
child care center in which the employee's child(ren) is (are) enrolled, 
and the dates of attendance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301 and Executive Order 12656 of Nov. 18, 1988, on 
Assignment of Emergency Preparedness Responsibilities.

PURPOSE OF THE SYSTEM:
    The primary use of the records maintained in this system is to 
establish and verify the National Science Foundation employee's 
eligibility for child care subsidies in order to provide monetary 
assistance to them. Other uses of the records in the system include 
verifying the eligibility of child care provider and verifying 
compliance with regulations.

[[Page 42627]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Information from the system may be disclosed to a Federal 
government authority for the purpose of coordinating and reviewing 
employee eligibility for the child care subsidy.
    2. Information from the system may be disclosed to a Congressional 
office from the record of an individual in response to an inquiry from 
the Congressional office made at the request of that individual.
    3. Information from the system may be disclosed to contractors, 
grantees, volunteers, experts, advisors, and other individuals who 
perform a service to or work on or under a contract, grant, cooperative 
agreement, advisory committee, committee of visitors, or other 
arrangement with or for the Federal government, as necessary to carry 
out their duties in pursuit of the purposes described above. The 
contractors are subject to the provisions of the Privacy Act.
    4. Information from the system may be merged with other computer 
files in order to carry out statistical studies or otherwise assist NSF 
with program management, evaluation, and reporting. Disclosure may be 
made for this purpose to NSF contractors and collaborating researchers, 
other Government agencies, and qualified research institutions and 
their staffs. Disclosures are made only after scrutiny of research 
protocols and with appropriate controls. The results of such studies 
are statistical in nature and do not identify individuals.
    5. Information from the system may be disclosed to the Department 
of Justice or the Office of Management and Budget for the purpose of 
obtaining advice on the application of the Freedom of Information Act 
or Privacy Act to the records.
    6. Information from the system may be disclosed to another Federal 
agency, a court, or a party in litigation before a court or in an 
administrative proceeding being conducted by a Federal agency when the 
Government is a party to the judicial or administrative proceeding.
    7. Information from the system may be disclosed to the Department 
of Justice, to the extent disclosure is compatible with the purpose for 
which the record was collected and is relevant and necessary to 
litigation or anticipated litigation, in which one of the following is 
a party or has an interest: (a) NSF or any of its components; (b) an 
NSF employee in his/her official capacity; (c) an NSF employee in his/
her individual capacity when the Department of Justice is representing 
or considering representing the employee; or (d) the United States, 
when NSF determines that litigation is likely to affect the Agency.
    8. Information from the system may be disclosed to representatives 
of the General Services Administration and the National Archives and 
Records Administration who are conducting records management 
inspections under the authority of 44 U.S.C. 2904 and 2906.
    9. Information from the system may be disclosed to appropriate 
agencies, entities, and persons when (1) the NSF suspects or has 
confirmed that the security or confidentiality of information in the 
system of records has been compromised; (2) the NSF has determined that 
as a result of the suspected or confirmed compromise there is a risk of 
harm to economic or property interests, identity theft or fraud, or 
harm to the security or integrity of this system or other systems or 
programs (whether maintained by the NSF or another agency or entity) 
that rely upon the compromised information; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the NSF's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in paper and/or electronic format.

RETRIEVABILITY:
    Records are retrieved by the name and social security number of 
employees applying for child care subsidies.

SAFEGUARDS:
    Access to records in the system is limited to authorized personnel 
whose official duties require such access. Paper records are maintained 
in locked metal file cabinets and/or in secured rooms. Electronic 
records are password-protected.

RETENTION AND DISPOSAL:
    These records will be maintained permanently until their official 
retention period is established.

SYSTEM MANAGER(S) AND ADDRESS:
    Branch Chief, Employee Relations, Division of Human Resources, 
National Science Foundation, 4201 Wilson Blvd., Arlington, VA 22230

NOTIFICATION PROCEDURES:
    Requests to determine whether this system contains a record 
pertaining to the requesting individual should be sent to the Privacy 
Act Officer, Office of General Counsel, National Science Foundation, 
4201 Wilson Blvd., Arlington, VA 22230.

RECORD ACCESS PROCEDURES:
    A request for access to records contained in the system should be 
addressed to the Privacy Act Officer, Office of General Counsel, 
National Science Foundation, 4201 Wilson Blvd., Arlington, VA 22230.

CONTESTING RECORDS PROCEDURES:
    See Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Applications for child care subsidies and supporting records, which 
are voluntarily submitted by NSF employees applying for child care 
subsidies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E8-16683 Filed 7-21-08; 8:45 am]
BILLING CODE 7555-01-P