[Federal Register Volume 73, Number 130 (Monday, July 7, 2008)]
[Notices]
[Pages 38420-38422]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-15296]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2008-0014]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice To Alter a System of Records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on August 6, 2008 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Office, U.S. Army Records Management and Declassification Agency, 7701 
Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 25, 2008, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: June 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0215 CFSC

System name:
    General Morale, Welfare, Recreation and Entertainment Records 
(October 17, 2001, 66 FR 52750).

Changes:
System identifier:
    Delete entry and replace with ``A0215 FMWRC.''
* * * * *

System location:
    Delete entry and replace with ``Headquarters, Family and Morale, 
Welfare and Recreation (MWR) Command, geographic data centers, 
installations and activities Army-wide. Official mailing addresses are 
published as an appendix to the Army's

[[Page 38421]]

compilation of systems of records notices.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Morale, Welfare and Recreation 
(MWR) Non-appropriated Fund (NAF) employees, military personnel, their 
families, other members of the military community, certain DoD civilian 
employees and their families overseas, certain military personnel of 
foreign nations and their families, personnel authorized to use Army-
sponsored Morale, Welfare, Recreation (MWR) services, Child Development 
Services, youth services, athletic and recreational services, Armed 
Forces Recreation Centers, Army recreation machines, and/or to 
participate in MWR-type activities, to include sports, fitness 
programs, bingo games; professional entertainment groups recognized by 
the Armed Forces Entertainment; Army athletic team members; ticket 
holders of athletic events; units of national youth groups such as Boy 
Scouts, Girl Scouts, and 4-H Clubs.''

Categories of records in the system:
    Delete entry and replace with ``Name, address, and other pertinent 
information of members, family members, participants, patrons, and 
other authorized users. Employee data that includes, name, pay grade, 
pay rate, SSN, work center, special pays, and payroll elections for the 
reporting of time and attendance; pay-out control sheets, duty station, 
dates and amount of bingo winnings paid, and Internal Revenue Forms W2-
G and 5754, (Gambling Winnings and Statement by Person(s) Receiving 
Gambling Winnings); vendor information such as company name, address, 
point-of contact, pricing information, and contract numbers; 
contracting information to include name, address, phone number of the 
person(s) initiating the contract.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; 26 U.S.C. 6041, Information at Source; DoD Directive 1015.2, 
Military Morale, Welfare and Recreation (MWR); DoD Instruction 1015.10, 
Program for Military Morale, Welfare and Recreation (MWR); AR 215-1, 
Morale, Welfare and Recreations Activities and Non-appropriated Fund 
Instrumentalities; AR 215-3, Nonappropriated Fund Personnel Policy; AR 
215-4, Nonappropriated Fund Contracting; AR 608-10, Child Development 
Services and E.O. 9397 (SSN).''

Purpose(s):
    Delete entry and replace with ``To administer programs devoted to 
the mental and physical well-being of Army personnel and other 
authorized users; to document the approval and conduct of specific 
contests, shows, entertainment programs, sports activities/
competitions, and other MWR-type activities and events sponsored or 
sanctioned by the Army.
    Information is used for registration; reservations; track 
participation; pass management; report attendance; record sales 
transactions; maintain billing for individual households; collect 
payments; collect and report time and attendance of employees; process 
credit cards, personal checks, and debit cards; create and manage 
budgets; order and receive supplies and services; provide child care 
services reports; track inventory; and issue catered event contracts.
    Information will be used to market and promote similar MWR type 
activities conducted by other DoD organizations. To provide a means of 
paying, recording, accounting, reporting, and controlling expenditures 
and merchandise inventories associated with retail operations, rentals, 
and activities such as bingo games.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''

Retrievability:
    Delete entry and replace with ``By household number, name, Social 
Security Number (SSN), employee PIN number, receipt number, contract 
number, product code or budget revision number.''

Safeguards:
    Delete entry and replace with ``Records are kept in datacenter 
facilities that are secured 24 hours a day with restricted access. Data 
access is restricted to specific individuals with a business ``need-to-
know'' or having an official need therefore.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Commander, Family and Morale 
Welfare and Recreation Command, 4700 King Street, Alexandria, VA 22302-
4414.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Director Family and Morale, Welfare 
and Recreation at the installation or activity where assigned.
    Individuals must provide name, rank, Social Security Number (SSN), 
proof of identification and any other pertinent information 
necessary.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Director Family and Morale, Welfare and 
Recreation at the installation or activity where assigned.
    Individuals must provide name, rank, Social Security Number (SSN), 
proof of identification and any other pertinent information 
necessary.''
* * * * *

Record source categories:
    Delete entry and replace with ``From the individual patron via 
written forms or verbal interview; Defense Civilian Personnel Data 
System; time clerks; time-clocks; Vendors; inventory control sheets; 
contracts and sales transaction receipts.''

Exemptions claimed for the system:
    None.
* * * * *
A0215 FMWRC

System name:
    General Morale, Welfare, Recreation and Entertainment Records.

System location:
    Headquarters, Family and Morale, Welfare and Recreation (MWR) 
Command, geographic data centers, installations and activities Army-
wide. Official mailing addresses are published as an appendix to the 
Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Morale, Welfare and Recreation (MWR) Non-appropriated Fund (NAF) 
employees, military personnel, their families, other members of the 
military community, certain DoD civilian employees and their families 
overseas, certain military personnel of foreign nations and their 
families, personnel authorized to use Army-sponsored Morale, Welfare, 
Recreation (MWR) services, Child Development Services, youth services, 
athletic and recreational services, Armed Forces Recreation Centers, 
Army recreation machines, and/or to participate in MWR-type

[[Page 38422]]

activities, to include sports, fitness programs, bingo games; 
professional entertainment groups recognized by the Armed Forces 
Entertainment; Army athletic team members; ticket holders of athletic 
events; units of national youth groups such as Boy Scouts, Girl Scouts, 
and 4-H Clubs.

Categories of records in the system:
    Name, address, and other pertinent information of members, family 
members, participants, patrons, and other authorized users. Employee 
data that includes, name, pay grade, pay rate, SSN, work center, 
special pays, and payroll elections for the reporting of time and 
attendance; pay-out control sheets, duty station, dates and amount of 
bingo winnings paid, and Internal Revenue Forms W2-G and 5754, 
(Gambling Winnings and Statement by Person(s) Receiving Gambling 
Winnings); vendor information such as company name, address, point-of 
contact, pricing information, and contract numbers; contracting 
information to include name, address, phone number of the person(s) 
initiating the contract.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 26 U.S.C. 6041, Information 
at Source; DoD Directive 1015.2, Military Morale, Welfare and 
Recreation (MWR); DoD Instruction 1015.10, Program for Military Morale, 
Welfare and Recreation (MWR); AR 215-1, Morale, Welfare and Recreations 
Activities and Non-appropriated Fund Instrumentalities; AR 215-3, 
Nonappropriated Fund Personnel Policy; AR 215-4, Nonappropriated Fund 
Contracting; AR 608-10, Child Development Services and E.O. 9397 (SSN).

Purpose(s):
    To administer programs devoted to the mental and physical well-
being of Army personnel and other authorized users; to document the 
approval and conduct of specific contests, shows, entertainment 
programs, sports activities/competitions, and other MWR-type activities 
and events sponsored or sanctioned by the Army.
    Information is used for registration; reservations; track 
participation; pass management; report attendance; record sales 
transactions; maintain billing for individual households; collect 
payments; collect and report time and attendance of employees; process 
credit cards, personal checks, and debit cards; create and manage 
budgets; order and receive supplies and services; provide child care 
services reports; track inventory; and issue catered event contracts.
    Information will be used to market and promote similar MWR type 
activities conducted by other DoD organizations.
    To provide a means of paying, recording, accounting, reporting, and 
controlling expenditures and merchandise inventories associated with 
retail operations, rentals, and activities such as bingo games.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained are 
not generally disclosed outside the DoD as a routine use pursuant to 5 
U.S.C. 552a(b)(3) except as follows:
    To the Internal Revenue Service to report all monies and items of 
merchandise paid to winners of games whose one-time winnings are $1,200 
or more.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By household number, name, Social Security Number (SSN), employee 
PIN number, receipt number, contract number, product code or budget 
revision number.

Safeguards:
    Records are kept in datacenter facilities that are secured 24 hours 
a day with restricted access. Data access is restricted to specific 
individuals with a business ``need-to-know'' or having an official need 
therefore.

Retention and disposal:
    Bingo records are maintained on-site for four years and then 
shipped to a Federal Records Center for storage for an additional three 
years. After seven years, records are destroyed. All other documents 
are destroyed after 2 years, unless required for current operation.

System manager(s) and address:
    Commander, Family and Morale, Welfare and Recreation Command, 4700 
King Street, Alexandria, VA 22302-4414.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director Family and Morale, Welfare and Recreation at the 
installation or activity where assigned.
    Individuals must provide name, rank, Social Security Number (SSN), 
proof of identification and any other pertinent information necessary.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director Family and Morale, Welfare and Recreation at the installation 
or activity where assigned.
    Individuals must provide name, rank, Social Security Number (SSN), 
proof of identification and any other pertinent information necessary.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual patron via written forms or verbal interview; 
Defense Civilian Personnel Data System; time clerks; time-clocks; 
Vendors; inventory control sheets; contracts and sales transaction 
receipts.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-15296 Filed 7-3-08; 8:45 am]
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