[Federal Register Volume 73, Number 126 (Monday, June 30, 2008)]
[Notices]
[Pages 36906-36908]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-14776]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 30, 2008. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually

[[Page 36907]]

prepare appraisal memorandums that contain additional information 
concerning the records covered by a proposed schedule. These, too, may 
be requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Farm Service Agency (N1-145-05-1, 4 
items, 4 temporary items). Records relating to tobacco programs 
involving loss assistance, direct payment, transition payment, and 
transition payment assessments. Included are eligibility and appeal 
records, payment registers, individual producer folders, payment 
certification, compliance records, base quota levels, proof of 
ownership, tobacco assessment statements, invoices, collection records, 
and appeals. The proposed disposition instructions are limited to paper 
records.
    2. Department of Agriculture, Farm Service Agency (N1-145-05-2, 3 
items, 3 temporary items). Records relating to emergency relief 
administered under the Crop Disaster Program and Disaster Assistance 
Program. The files include eligibility forms, reports, payment records, 
nonpayment and overpayment registers, crop information, and appeals. 
The proposed disposition instructions are limited to paper records.
    3. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-12, 1 item, 1 temporary item). Master file associated with 
an electronic information system used to test animal tissues for 
antimicrobial residues. The proposed disposition instructions are 
limited to electronic records.
    4. Department of Homeland Security, National Protection Programs 
Directorate (N1-563-08-14, 1 item, 1 temporary item). Master file 
associated with an electronic information system containing asset and 
facility data used to conduct vulnerability and threat assessments. 
More complete information on facilities can be found in the United 
States Census Bureau Economic Census and business surveys which are 
scheduled for permanent retention.
    5. Department of the Interior, United States Geological Survey (N1-
57-08-1, 69 items, 68 temporary items). Records associated with such 
administrative housekeeping functions as administrative management and 
support, information resources management, telecommunications, security 
and protective services, and human capital management. Included are 
information technology files, computer security program support 
records, library management records, physical fitness program records, 
learning management system records, and natural science network program 
records. Proposed for permanent retention is the correspondence control 
system for correspondence received in and sent from the Office of the 
Director. The proposed disposition instructions are limited to 
electronic records for a number of items and to paper records for other 
items.
    6. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and 
Explosives (N1-436-08-11, 1 item, 1 temporary item). Master file for a 
discontinued electronic information system used to record threats 
against agents and persons of interest.
    7. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and 
Explosives (N1-436-08-13, 1 item, 1 temporary item). Master file of an 
electronic information system which tracks the hiring process for 
investigators and special agents.
    8. Department of Justice, Criminal Division (N1-60-08-11, 2 items, 
2 temporary items). Case files and an electronic tracking system for 
the International Prisoner Transfer Program. The program reviews 
requests for transfer of prisoners to serve sentences in their home 
countries under treaty agreements.
    9. Department of Justice, Criminal Division (N1-60-08-15, 1 item, 1 
temporary item). Master file for an electronic information system which 
tracks requests for agency authorization of electronic surveillance 
activities.

[[Page 36908]]

    10. Department of Justice, Criminal Division (N1-60-08-16, 1 item, 
1 temporary item). Master file for an electronic information system 
which tracks requests for witness immunity in criminal cases.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
08-7, 4 items, 4 temporary items). Master file, outputs, management 
reports, and related records of the Foreign Disclosure Data Capture 
System.
    12. Department of Justice, Federal Bureau of Investigation (N1-65-
08-9, 3 items, 3 temporary items). Master file and source documents of 
an electronic information system which documents terrorist watch list 
encounters.
    13. Department of Justice, National Drug Intelligence Center (N1-
523-08-1, 2 items, 2 temporary items). Master files and reports 
associated with the Real-time Analytical Intelligence Database (RAID), 
which is used for document exploitation and analysis.
    14. Department of Justice, National Drug Intelligence Center (N1-
523-08-2, 1 item, 1 temporary item). Schedule is an exception to 
General Records Schedule 18, Items 1-5. Records relating to the 
possession, handling, transfer, and destruction of classified 
information.
    15. Department of State, Bureau of Diplomatic Security (N1-59-07-
11, 19 items, 18 temporary items). Files documenting all aspects of 
cyber security programs, such as activities relating to cyber security 
threat assessment and response, computer security technical standards 
and guidelines, and cyber threat research and analysis. Included are 
inputs, master file, and outputs for an electronic computer security 
incident tracking system and an electronic computer security resource 
reporting system. Proposed for permanent retention are cyber threat 
research reports. The proposed disposition instructions are limited to 
paper records for certain items and to electronic records for other 
items.
    16. Department of State, Bureau of Near East Affairs (N1-59-08-8, 5 
items, 3 temporary items). Records maintained by the Office of Regional 
Affairs, including Congressional correspondence, munitions control case 
files, and National Disclosure Policy Committee records. Proposed for 
permanent retention are program files and records relating to the 
Multinational Force and Observers. The proposed disposition 
instructions are limited to paper records for permanent items.
    17. Department of State, Overseas Buildings Operations (N1-59-08-2, 
12 items, 11 temporary items). Project planning files and associated 
records documenting all aspects of long-range facility planning and 
project development activities, including capital construction 
projects, major renovations, and upgrade projects for overseas 
facilities. Included are the inputs, database, and outputs for an 
electronic project management tracking system. Proposed for permanent 
retention is the annual report on the Department's long-range overseas 
building plans. The proposed disposition instructions are limited to 
paper records for selected items, including the long-range overseas 
building plan, cost estimate project files, capital projects files, 
real property files, and travel vouchers, and to electronic records for 
the project management database.
    18. Department of State, Overseas Buildings Operations (N1-59-08-5, 
18 items, 4 temporary items). Dedication speeches, photographs 
documenting properties lacking historical significance and routine 
aspects of construction progress, and outputs from an electronic 
information system. Proposed for permanent retention are stewardship 
reports, bureau newsletters, photographs of culturally significant 
properties, representational properties, and construction progress for 
historically significant buildings, and the master file, database 
index, and documentation for the digital media photo library. The 
proposed disposition instructions are limited to paper records for 
stewardship reports and bureau newsletters, and to electronic records 
for digital media photo library records.
    19. Department of Transportation, Federal Highway Administration 
(N1-406-08-3, 7 items, 7 temporary items). Records relating to programs 
of the Office of Professional and Corporate Development and the 
National Highway Institute, including session records files, Eisenhower 
Transportation Fellowship Program grant files, Garrett A. Morgan 
Technology and Transportation Education grant files, transportation 
education development pilot program grant files, local technical 
assistance program files, tribal technical assistance program files, 
and national program review and evaluation files. Permanent policy 
records, directives and reports are scheduled in other Federal Highway 
Administration schedules.
    20. Department of Transportation, Federal Railroad Administration 
(N1-399-08-5, 2 items, 2 temporary items). Master file and outputs 
associated with computer models and expert systems used in the 
evaluation, scoring, or interpretation of data relating to the American 
railroad system.
    21. Federal Communications Commission, Media Bureau (N1-173-08-8, 2 
items, 2 temporary items). Outputs and master file for an electronic 
information system containing cable price survey data used to publish 
an annual report on average rates for cable service and equipment.
    22. National Aeronautics and Space Administration, Agency-wide (N-
255-07-2, 5 items, 5 temporary items). Records relating to criminal 
investigations and other law enforcement actions, including incident 
case files, routine case files, and background material.
    23. Nuclear Regulatory Commission, Office of Human Resources (N1-
431-08-9, 2 items, 2 temporary items). Electronic databases used to 
store and manage information about the skill sets of the agency's 
employees.
    24. Nuclear Regulatory Commission, Office of Small Business and 
Civil Rights (N1-431-08-10, 4 items, 4 temporary items). Master file 
and outputs of an electronic information system used to track the 
agency's progress toward equal employment opportunity goals.

    Dated: June 24, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-14776 Filed 6-27-08; 8:45 am]
BILLING CODE 7515-01-P