[Federal Register Volume 73, Number 97 (Monday, May 19, 2008)]
[Notices]
[Pages 28804-28806]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E8-11157]


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DEPARTMENT OF DEFENSE

Office of Secretary

[Docket ID: DoD-2008-OS-0051]


Privacy Act of 1974; System of Records

AGENCY: National Security Agency/Central Security Service, DoD.

ACTION: Notice to Add a System of Records.

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[[Page 28805]]

SUMMARY: The National Security Agency/Central Security Service is 
proposing to add an exempt system of records to its existing inventory 
of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended. The exemptions enhance the importance of the system of 
records for law enforcement purposes.

DATES: This proposed action would be effective without further notice 
on June 18, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the National Security Agency/ Central 
Security Service, Office of Policy, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, MD 20755-6248.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 4, 2008, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: May 5, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
GNSA 23

System name:
    NSA/CSS Operations Security Support Program and Training Files.

System location:
    National Security Agency/Central Security Service, 9800 Savage 
Road, Ft. George G. Meade, MD 20755-6000.

Categories of individuals covered by the system:
    DoD civilian employees, military personnel, government contractor 
personnel, and private individuals involved in activities relating to 
the National Operations Security Program.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), home and work 
address, home and work telephone numbers, fax number, security 
clearance information, conference material, training roster, training 
material, published articles, public source data and correspondence.

Authority for maintenance of the system:
    National Security Agency Act of 1959, as amended; National Security 
Agency Act of 1959, as amended; E.O. 12333, United States Intelligence 
Activities; E.O. 12958, Classified National Security Information; DoD 
Directive 5100.20, The National Security Agency and the Central 
Security Service; DoD Directive 5200.39, Security, Intelligence, and 
Counterintelligence Support to Acquisition Program Protection; DoD 
Directive 5205.2, DoD Operations Security Program; National Security 
Decision Directive 298, National Operations Security Program; NSA 
Policy Number 5-12, NSA/CSS Operations Security Program; and E.O. 9397 
(SSN).

Purpose(s):
    To maintain records relating to the operations of the National 
Operations Security Program and the Interagency Operations Security 
Support Staff. This system will provide logistical support to 
conferences, symposia, training and is also used as a management tool 
for statistical research and program evaluations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
NSA/CSS's compilation of record systems also apply to this record 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in files folders and electronic storage media.

Retrievability:
    Individual's name, Social Security Number (SSN), address, 
organization and/or affiliation, dates of visit, type of badge issued, 
and conference name and date.

Safeguards:
    Secured by a series of guarded pedestrian gates and checkpoints. 
Access to facilities is limited to security cleared personnel and 
escorted visitors only. With the facilities themselves, access to paper 
and computer printouts are controlled by limited access facilities and 
lockable containers. Access to electronic means is controlled by 
computer password protection.

Retention and disposal:
    Records are periodically reviewed for retention. Records having no 
evidential, informational, or historical value or not required to be 
permanently retained are destroyed. Visitor passes and campus access 
files are destroyed when 15 years old. Training conference 
administrative materials are destroyed 5 years after conference. 
Training material is destroyed when no longer needed. Destruction is by 
pulping, burning, shredding, or erasure or destruction of magnetic 
media.

System manager and address:
    Deputy Associate Director of Policy and Records, National Security 
Agency/Central Security Service, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, MD 20755-6248.

Notification procedure:
    Individuals seeking to determine if records about themselves are 
contained in this record system should address written inquiries to the 
National Security Agency/Central Security Service, Freedom of 
Information Act and Privacy Act Office, 9800 Savage Road, Suite 6248, 
Ft. George G. Meade, MD 20755-6248.
    Written inquires should include individual's full name, address, 
and Social Security Number (SSN).

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the National 
Security Agency/Central Security Service, Freedom of Information Act 
and Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. 
Meade, MD 20755-6248.
    Written inquires should include individual's full name, address, 
and Social Security Number (SSN).

Contesting record procedures:
    The NSA/CSS rules for contesting contents and appealing initial 
determinations are published at 32 CFR part 322 or may be obtained by 
written request addressed to the Deputy Associate Director for Policy 
and Records, National Security Agency/

[[Page 28806]]

Central Security Service, Ft. George G. Meade, MD 20755-6000.

Record source categories:
    From individuals, U.S. agencies and organizations, media including 
periodicals, newspapers, and broadcast transcripts, public and 
classified reporting and correspondence.

Exemptions claimed for the system:
    Records maintained solely for statistical research or program 
evaluation purposes and which are not used to make decisions on the 
rights, benefits, or entitlement of an individual except for census 
records which may be disclosed under 13 U.S.C. 8, may be exempt 
pursuant to 5 U.S.C. 552a(k)(4).
    An exemption rule for this exemption has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) 
and (e) and published in 32 CFR part 322. For additional information 
contact the system manager.

 [FR Doc. E8-11157 Filed 5-16-08; 8:45 am]
BILLING CODE 5001-06-P